Supply Chain & General Service Officer (Logistics)

Job Description

Title: Supply Chain & General Service Officer (Logistics)

Company Name: Handicap International (humanity & Inclusion) in Bangladesh

Vacancy: 01

Job Location: Chattogram (Sitakunda)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Graduation / Masters, desirable for BBA/MBA

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Handicap International Federation-Humanity & Inclusion (HI) is an independent and impartial international aid and development organization working in situations of poverty and exclusion, conflict, and disaster. Working alongside people with disabilities and vulnerable groups, it takes action and provides testimony to meet their basic needs, improve their living conditions, and promote respect for their dignity and their fundamental rights. Handicap International - Humanity & Inclusion (HI) is a non-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide human and financial resources, manage projects, and implement its actions and campaigns. Handicap International - Humanity & Inclusion. (HI) is present in Bangladesh since 1997 and its Head Office is based in Lyon, France.
∎ Under the chain of Logistics department (from capital level) the Supply Chain & General Service Officer-Logistics will ensure Procurement and general service tasks on daily basis and assigned job in coordination with Base Manager- site offices and Programme Logistics Manager- Dhaka for the smooth-running of the programme in compliance with Handicap International`s internal regulations.
∎ Base location: Sitakundo Site Office, Chittagong District (with field visit as when required)
∎ Direct Reporting: Programme Logistics Manager
∎ Contract Duration: 1 year (with the possibility of extension)
∎ Start date: As soon as possible
∎ Functional Manager: Base Manager- Sitakundo

Job Responsibilities:
∎ Objective 1: Procurement, Stock, and record management:
∎ Supply Plan preparation with Project managers and follow up regularly
∎ Cross check all PSR with approved supply plan before transmit to procure
∎ Perform all procurement for goods, services, and consultancy as per HI rules regulation
∎ Market survey/analysis, make potential suppliers
∎ Lead for local supplier enlistment, a framework with coordination of Dhaka
∎ Build-up capacity for suppliers/vendors
∎ Review and analysis for market price quarterly basis and report to Programme Logistics manager
∎ Keep updated and support the projects for the supplier database and price list
∎ Prepare RFQ/RFP/EOI, Bid Analysis, Purchase Order, Contract, Agreement, and amendment
∎ Maintain everyday procurement monitoring chart (PSRMC) and update
∎ Report weekly to line manager and BM regarding procurement tasks and PSRMC
∎ Share Procurement status to the Project Managers weekly basis
∎ Prepare the reception form if need and Internal delivery note. Receive and check the supplier's delivery slip based on the Purchase Order
∎ Prepare the Bill for payment after completion of the procurement
∎ Update the procurement file with checklist and Archive properly in the TEAM web and hard copy
∎ Monthly reconcile with finance for the procured items/services and update the status of bills and payment
∎ The monitor purchasing process of Hotel service and Car rental with following TER and PSR
∎ Contract Follow up chart update with coordination from Dhaka Supply Chain team
∎ Ensure all supplier’s Invoice/bill with MUSHOK as applicable per Bangladesh Govt. rules
∎ Assist maintenance of equipment through suppliers followed by the procurement process
∎ Follow the supply plan of projects and take action accordingly with coordination of project manager/project officers
∎ Support for organized workshop/training/meeting/event, etc
∎ Response to Audit feedback regarding local procurement issues
∎ Assist base level staff on LINK (online software)
∎ Stock management for Sitakund office
∎ Objective 2: General Service; Equipment, Transportation and Travel & Maintenance management
∎ Check and ensure the maintenance of HI premises and facilities, as well as the general water supply, electrical, and other utilities
∎ Prepare the gate pass/waybill for in and out for servicing and maintenance of the HI property/assets/equipment
∎ Assist to ensure Assets and property insurance for Sitakund with coordination of Capital as per HI guideline.
∎ Perform as required to keep updated on the office furniture & supplies,
∎ Assist in the maintenance of equipment
∎ Physical count, keep updates, and tagging furniture and equipment.
∎ Report weekly monthly basis all site office assets; furniture and equipment list
∎ Maintain office generator
∎ Supervise Cook/cleaner
∎ Ensure smooth IT support with the concern of Dhaka Logistics
∎ Responsible for Office open/closing with proper handling of keys and records.
∎ Log sheet check and updates for Motorbikes and Rental car
∎ Check bills for Rental car and budget manager for finalization/validation
∎ Vehicle (motorbike) maintenance and fuel consumption prepare
∎ TER follow-up
∎ Follow-up and guide rental vehicle driver
∎ Manage hotel booking and local transport
∎ Objective 3: Reporting
∎ Share weekly basis of Procurement Status to site project managers.
∎ Report monthly basis Logistics report such as PSRMC, Vehicle, Stock, Equipment & Inventory, and Generator on monthly basis to Programme Logistics Manager at Dhaka level.
∎ Any other tasks as assigned by the Line manager and Functional manager

Additional Requirements:
∎ Age 21 to 63 years
∎ Minimum 03 years experiences in the Procurement, Inventory, and Transport management or relevant field with International organization/ INGO
∎ Excellent in; MS Excel, Word, PowerPoint, E-mail communication, Software
∎ Good communication skills and able to autonomous
∎ Fluent in written and verbal
∎ Ability to organize and provide prompt and timely supports
∎ Hardworking
∎ Able to take the challenges in any situation with a positive approach
∎ Able to adapt the policy procedures quickly
∎ Professionally candidates must be decent, honest, and loyal
∎ Willing to travel anywhere in Bangladesh when required
∎ Person with disability are encouraged to apply

Salary: Tk. 54974 - 58195 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2

Application Deadline: 3 Nov 2020

Company Information:
∎ 27 Oct 2020
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House # 3/A, Road # 36, Gulshan , Dhaka-1212
∎ Web : https://hi.org/en/index
∎ Business : Business: Handicap International (HI) is an international aid organization specialized in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside persons with disabilities and other vulnerable groups, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations. It operates as a federation made up of a network of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) which provide human and financial resources, manage projects and raise awareness of Handicap International`s actions and campaigns.

HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works not only with persons with disabilities but also with their families, their communities, and the society. The main office is based in Dhaka, and presently there are 3 site offices in Sitakundo, Kurigram and in Cox’sbazar.

Presently HI Bangladesh is implementing projects on integrating disability in community based disaster risk reduction and response; economic empowerment of extreme poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities;, capacity building of professional associations; and support to Disabled People`s Organizations; among others.”

Category: Commercial/Supply Chain

Read Before Apply: Interested candidates meeting the above requirements should apply with the latest CV with 3 Reference (Current & Previous Supervisors only) including Head of HR of the last employer to BDjobs.com by Tuesday, 03rd November 2020. Only shortlisted candidates will be notified.Handicap International-Humanity & Inclusion is an equal opportunity employer. Women and people with disabilities are strongly encouraged to apply and they will be preferred in case of equal qualifications with other candidates.Any sort of persuasion by the person, phone, email, or other means in this regard will automatically disqualify the candidate. The selected employee should clearly understand that all final offers of employment are contingent upon the successful reference check, the pre-employment screening will be performed for all selected applicants.