Senior Admin Officer

Job Description

Title: Senior Admin Officer

Company Name: Uttaran

Vacancy: --

Location: Satkhira (Tala)

Salary: Tk. 50000 - 70000 (Monthly)

Experience:
∎ At least 10 years

Published: 18 Sep 2024

Education:
∎ Master’s/ Graduate degree in Business Administration/ Public Administration/ IT, or related subject.
∎ Master’s/ Graduate degree in Business Administration/ Public Administration/ IT, or related subject.

Requirements:

Additional Requirements:
∎ Experience (Including sector):
∎ Minimum 10 years of experience in Operations/Administration/IT within NGO/INGO
∎ Competencies: Knowledge, Skills & Ability:
∎ Excellent interpersonal and English communication skills to work in a multicultural setting
∎ Advanced level skills in MS Office suite (MS Word, Excel, Photoshop, Power point) and typing both Bangla and English
∎ Proven track record of representing organization to external stakeholders and coordination
∎ Highly adaptive to work in constant change environment independently where revision to projects and planning is common phenomenon
∎ Experience of managing oversight of logistics, procurement, administrative and office management
∎ Ability to resolve problem by working with internal and external stake holders in a participatory approach
∎ Ability to manage multiple priorities simultaneously and execute tasks in a high-pressure work environment
∎ Ability to frequently move anywhere and motorcycle driving
∎ Language Preference:
∎ Strong communication skills in both: Bengali & English.
∎ Experience (Including sector):
∎ Minimum 10 years of experience in Operations/Administration/IT within NGO/INGO
∎ Competencies: Knowledge, Skills & Ability:
∎ Excellent interpersonal and English communication skills to work in a multicultural setting
∎ Advanced level skills in MS Office suite (MS Word, Excel, Photoshop, Power point) and typing both Bangla and English
∎ Proven track record of representing organization to external stakeholders and coordination
∎ Highly adaptive to work in constant change environment independently where revision to projects and planning is common phenomenon
∎ Experience of managing oversight of logistics, procurement, administrative and office management
∎ Ability to resolve problem by working with internal and external stake holders in a participatory approach
∎ Ability to manage multiple priorities simultaneously and execute tasks in a high-pressure work environment
∎ Ability to frequently move anywhere and motorcycle driving
∎ Language Preference:
∎ Strong communication skills in both: Bengali & English.

Responsibilities & Context:
∎ Plan and implement administrative procedures and systems and devise ways to streamline processes
∎ Manage and maintain personnel unit and process personnel files with making position base staff Job descriptions
∎ Manage and prepare Deed, Agreement, house rent, utilities and other things of all branch offices with the regional offices.
∎ Ensure operations adhere to policies and regulations and have vast idea of different policies specially personnel management policy, safeguarding policy and labor law
∎ Maintain the general staff and project staff attendance, leave, movement, transferring process, disciplinary action, joining and final settlement process.
∎ Receive and deliver goods and update records with database and maintain IT sector and fleet management
∎ Prepare Documents for organization due diligence and assessment and have vast idea of auditing process
∎ Make TOR, reports, Regulations.
∎ Work for budgeting, proposal writing and documentation with team and monitor costs and expenses to assist in budget preparation
∎ Manage vehicle and assets
∎ Work for recruitment process.
∎ Work for salary disbursement and salary related records.
∎ Check and manage benefit package, travel, conveyance, bills of all project and general staffs.
∎ Assess staff performance appraisal process and evaluation system and provide training and guidance to ensure maximum efficiency
∎ Prepare, and submit various papers, reports, documents for Govt. and non-Govt. offices and donors
∎ Work and communicate with various stakeholders with NGO Bureau.
∎ Arrange all type of seminar, workshop, training etc.
∎ Keep abreast with all organizational changes and developments
∎ Vendor Enlistment and Management
∎ Logistic and asset management
∎ Arrange all procurement process
∎ Arrange all supply chain and vehicle management
∎ Job Location: Uttaran regional office, Tala, Satkhira
∎ Uttaran is an NGO working in Bangladesh since 1985 to uphold rights and entitlements and to improve the socio-economic condition of the poor and disadvantaged community people. Uttaran is a people-centred organization using a rights-based approach to alleviate poverty, diversify livelihood opportunities and empower poor communities of Bangladesh.
∎ Uttaran invites applications for the vacant position titled- Senior Admin Officer
∎ Reports to: Head of Admin
∎ Job Responsibilities
∎ Admin manager will be responsible for the following tasks:
∎ Plan and implement administrative procedures and systems and devise ways to streamline processes
∎ Manage and maintain personnel unit and process personnel files with making position base staff Job descriptions
∎ Manage and prepare Deed, Agreement, house rent, utilities and other things of all branch offices with the regional offices.
∎ Ensure operations adhere to policies and regulations and have vast idea of different policies specially personnel management policy, safeguarding policy and labor law
∎ Maintain the general staff and project staff attendance, leave, movement, transferring process, disciplinary action, joining and final settlement process.
∎ Receive and deliver goods and update records with database and maintain IT sector and fleet management
∎ Prepare Documents for organization due diligence and assessment and have vast idea of auditing process
∎ Make TOR, reports, Regulations.
∎ Work for budgeting, proposal writing and documentation with team and monitor costs and expenses to assist in budget preparation
∎ Manage vehicle and assets
∎ Work for recruitment process.
∎ Work for salary disbursement and salary related records.
∎ Check and manage benefit package, travel, conveyance, bills of all project and general staffs.
∎ Assess staff performance appraisal process and evaluation system and provide training and guidance to ensure maximum efficiency
∎ Prepare, and submit various papers, reports, documents for Govt. and non-Govt. offices and donors
∎ Work and communicate with various stakeholders with NGO Bureau.
∎ Arrange all type of seminar, workshop, training etc.
∎ Keep abreast with all organizational changes and developments
∎ Vendor Enlistment and Management
∎ Logistic and asset management
∎ Arrange all procurement process
∎ Arrange all supply chain and vehicle management

Compensation & Other Benefits:
∎ Salary & other benefits: BDT 50,000 - 70,000 (Depending on experience)
∎ Salary & other benefits: BDT 50,000 - 70,000 (Depending on experience)

Employment Status: Contractual

Job Location: Satkhira (Tala)

Read Before Apply:

If you think you are competent enough for the position, please apply online on and before 27th September 2024.

Apply Procedure:

Hard Copy:
∎ Please send your resume/CV latest by 27th September 2024 via bdjobs online application.
∎ Join Uttaran to make a difference in the lives of poor and disadvantaged communities in Bangladesh!
∎ Note - Uttaran is dedicated to creating a secure and equitable environment that is free from all forms of discrimination and harassment. This applies to employees, partner organizations, participants, and other stakeholders, who are all entitled to be treated with respect and dignity and have equal opportunities at every level. Regardless of age, sex, gender, religion, ethnicity, color, physical and mental ability, we believe that everyone has the right to live free from sexual abuse, exploitation, and harassment. To achieve this goal, we have a zero-tolerance policy towards any conduct that is incompatible with the objectives of Uttaran, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. Anybody who was previously accused by any of these offences is not allowed to apply for any position of Uttaran. All candidates who are selected for a position with Uttaran will be expected to adhere to our safeguarding policies, code of conduct, child protection guidelines, and other procedures. They will be subject to rigorous reference and background checks, which may involve verifying their academic credentials, employment history, and obtaining police verification if deemed necessary. Additional information may be required from selected candidates to facilitate the background check process.
∎ Uttaran`s contact address is House # 32 (Flat-B1), Road # 10/A, Dhanmondi, Dhaka-1209, and our website is www.uttaran.net.

Company Information:
∎ Uttaran
∎ House # 32 (Flat-B1), Road # 10/A, Dhanmondi, Dhaka-1209
∎ www.uttaran.net
∎ Uttaran is a national development organization working in the southwest Bangladesh since 1985 to uphold rights and entitlements and to improve the socio-economic condition of the poor and disadvantaged. Uttaran facilitates in getting access to and control over resources by the poor and disadvantaged to improve agricultural productivity and economic empowerment.

Address::
∎ House # 32 (Flat-B1), Road # 10/A, Dhanmondi, Dhaka-1209
∎ www.uttaran.net
∎ Uttaran is a national development organization working in the southwest Bangladesh since 1985 to uphold rights and entitlements and to improve the socio-economic condition of the poor and disadvantaged. Uttaran facilitates in getting access to and control over resources by the poor and disadvantaged to improve agricultural productivity and economic empowerment.

Application Deadline: 27 Sep 2024

Category: General Management/Admin