Purchasing Manager

Job Description

Title: Purchasing Manager

Company Name: Quality Hospitality Limited (Q-HOTEL Dhaka)

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

• 6 to 10 years
• The applicants should have experience in the following business area(s): Hotel

• Bachelor’s degree in Business Administration, Supply Chain Management, Hospitality Management, or a related field.

• 6 to 10 years
• The applicants should have experience in the following business area(s): Hotel

• At least 6 to 10 years of professional procurement experience, including 3 to 5 years as a Purchasing Manager or Assistant Purchasing Manager in an upscale (4/5 Star) hospitality environment.

• Legal & Tax Compliance Knowledge: Sound understanding of Bangladesh VAT acts, tax deduction at source (TDS) rules for corporate vendors, trade licensing, and customs clearance procedures.

• Integrity Standards: Unimpeachable ethical record with absolute transparency in financial dealings and vendor relations.

• Hospitality Supply Chain Expertise: Deep, specialized understanding of 5-star hotel supply chains, including food & beverage specifications, linen, glassware, chemicals, engineering spares, and FF&E/OS&E procurement.

• ERP & Inventory Software Proficiency: Hands-on operational experience with specialized hotel purchasing modules, materials management systems (MMS), and advanced Excel-based comparative data modeling.

• Advanced Negotiation & Cost Control: Strong commercial acumen to negotiate advantageous payment terms, bulk volume discounts, and service level agreements without compromising product quality.

• Import & Customs Navigation: Practical knowledge of Bangladesh import procedures, Letter of Credit (LC) opening processes, customs clearing documentation, and regulatory compliance.

• Uncompromising Ethical Integrity: Strict adherence to corporate governance, conflict-of-interest policies, and transparent procurement ethics (zero-tolerance for kickbacks or vendor favoritism).

• Cross-Departmental Coordination: Excellent interpersonal and communication skills to partner smoothly with the Culinary, Housekeeping, Engineering, and Finance teams under tight operational deadlines.

JOB SUMMARY

The Purchasing Manager directs the end-to-end procurement functions of the hotel, ensuring that all goods, Operating Supplies & Equipment (OS&E), Furniture, Fixtures & Equipment (FF&E), and food and beverage items are sourced at the right quality, quantity, and best value. This pivotal role manages vendor relationships, market pricing controls, and strict compliance with hotel purchasing policies.

DETAILED KEY RESPONSIBILITIES

• Pre-Opening Procurement & FF&E/OS&E Sourcing: Lead the massive procurement wave for pre-opening inventories, collaborating closely with interior designers, project consultants, and executive chefs to source high-end hotel operating supplies, guest amenities, kitchen equipment, and uniforms.

• Strategic Sourcing & Vendor Management: Identify, evaluate, and onboard reliable local and international vendors, maintaining an approved supplier database, conducting regular market surveys, and benchmarking product quality against international standards.

• Quotation & Commercial Negotiation: Process departmental purchase requisitions through approved authorization matrices, issue formal Request for Quotations (RFQs), prepare detailed comparative statements, and negotiate optimal pricing, credit terms, and delivery schedules.

• Inventory Control & Par Stock Management: Collaborate with the Executive Chef, Storekeeper, and Department Heads to maintain optimum par stock levels, minimize slow-moving/obsolete inventory, and prevent stock-outs across all departments.

• Receiving, Quality & Accounts Reconciliation: Coordinate closely with the receiving bay and stores to inspect incoming deliveries for strict adherence to purchase order specifications, quantity, and quality; resolve discrepancies, returns, and credit notes promptly with vendors and Accounts Payable.

• Import, Compliance & Audit Control: Manage import procedures, customs clearance documentation, and shipping logistics where applicable; ensure all vendors comply with local trade licenses, VAT, and tax regulations, and maintain flawless documentation for internal/external audits.

• Gratuity,Insurance
• Salary Review: Yearly
• Festival Bonus: 2

As per Hotel Policy