Procurement & Logistic Officer

Job Description

Title: Procurement & Logistic Officer

Company Name: U.S. Pharmacopeial Convention

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Minimum Bachelor degree in Business Administration, Procurement and Supply chain or other relevant field

Experience Requirements:
∎ At least 4 year(s)

Job Responsibilities:
∎ Ensure procurement process is conducted in compliance with USP and donor policies and procedures, and ensure all relevant supporting documents are in place.
∎ Proactively contacts vendors to conduct due diligence for procurement process, and performs other relevant vendor screening as required based on USP and USAID policies and procedures.
∎ Prepares and analyzes the following procurement documents according to the SOPs: Procurement Request; Bid Analysis; Vendor Selection Memo, Application for Appointment, and Reference Checklist and Purchase Order or Contract
∎ Assist line manager to coordinates with GHMS Procurement, Contracts & Grants staff for necessary HQ approval for procurement above Chief of Party signature authority threshold.
∎ Follow contract template (vendor contracts, consultant agreements, work orders, etc.) in coordination with HQ procurement and Contracts & Grants staff for Legal approval, as needed, and liaises with vendor to fully execute contract documents.
∎ Coordinates with Finance to issue Purchase Order, and monitors invoices/payments per the Terms and Conditions in the Contract and/or Purchase Order.
∎ Coordinates with Finance related to VAT/GST Exemptions/ Reimbursements.
∎ Tracks government property, as applicable, and provides necessary information/documentation during annual audit, as needed.
∎ Coordinates operational vehicle and monitor the utilization, including arrangement of optional transportation as needed.
∎ Conducts travel arrangements and meeting/workshop/training arrangements in coordination with relevant program staff.
∎ Conducts daily office functions, such us maintaining inventory and office supplies, coordination with building management.
∎ Maintain a comprehensive and efficient filling system to document all procurement transactions.
∎ Maintain office access control and travel management systems.
∎ Supports Senior Operations Manager on administrative Human Resources matters.
∎ Supports Senior Operations Manager with preparation and coordination of the audit process.
∎ Perform other related procurement and administration tasks as assigned by the Senior Operations Manager.

Additional Requirements:
∎ A minimum of 4 years of experience performing similar duties as Procurement, Administrative, and/or Logistics professional.
∎ Work experience with an international NGO and supporting a USAID project is required.
∎ Preferred Qualifications
∎ Familiarity with USAID procurement rules and regulations and knowledge of service agreements/contracts management is preferred.
∎ Hard working and attention to detail is essential.
∎ Ability to handle multiple priorities in a fast-paced environment and meeting deadlines; results-oriented
∎ Excellent in Microsoft Office and Inventory Management System skills.
∎ Excellent organizational, communication, and interpersonal skills.
∎ Must be committed and competent towards the challenges related to job.
∎ Good negotiations skills and must be able to meet the deadlines.
∎ Fluency in National Language and proficiency in written and oral English required.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 27 May 2021

Company Information:
∎ 18 May 2021
∎ U.S. Pharmacopeial Convention

Category: Commercial/Supply Chain