Procurement Assistant

Job Description

Title: Procurement Assistant

Company Name: Relief International

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ At least a bachelor's degree in a relevant subject.

Experience Requirements:
∎ 1 to 2 year(s)

Job Context:
∎ Reports to: Procurement and Logistics Officer
∎ Duration: 6 months

Job Responsibilities:
∎ Scope of Work:
∎
∎ Act as a member of the Operations Team and provide support to the Cox's Bazar projects to ensure the delivery and implementation of logistics support systems, primarily procurement according to RI policies and procedures.
∎ Provide input to RI staff procurement planning and the provide advice on the completion of the procurement request form.
∎ Be responsible for the timely completion of procurements which are directly related to needs of activities in country.
∎ Process the procurement requests in accordance with RI policies and procedures, in a transparent, accountable, efficient and cost effective manner. Assist with ensuring that all procurements are managed, tracked and recorded.
∎ Act as the point of contact for RI to suppliers, vendors and service providers. Liaise with programs to ensure appropriate quality, quantity and pricing of purchased goods.
∎ Ensure detailed completion and filing (electronically and physically) of all procurement documentation including but not limited to PR, RFQ, CBA, PO, etc.
∎ Assist with maintaining accurate filing systems, with documented and supported records of actions for audit purposes. Ensure procurement paperwork is complete and that all approvals have been obtained before purchases are made.
∎ Ensure that vendor watch list checks are carried out for every purchase, updated regularly and, recorded appropriately.
∎ Support in the accurate and timely updating of procurement tracking database. Support in the updating of the supplier database.
∎ Be responsible for the specification, procurement, receipt, storage, transportation and accountability of all RI equipment and/or property.
∎ Assist with local market surveys; gain knowledge and understanding of the availability of supplies and services and price of local items.
∎ Provide logistical support to receive, distribute and deliver goods to RI's partner and/or implementation sites as needed.
∎ Compliance
∎
∎ Ensure compliance with RI policies and procedures, donor regulations and local laws.
∎ Ensure that the procurement and disposal of commodities, especially those subject to US Export Compliance regulations, are in line with applicable licenses and are properly documented.
∎ Immediately report on any concerns regarding the authenticity of procurement documentation, conflict of interest situations or fraudulent activities.
∎ Other (as needed or assigned)
∎
∎ Engage with supervisor and key staff (Program, Finance, HR) on all matters logistic. Engage with other RI logistics colleagues to develop working networks to seek advice where needed.
∎ Engage with requesters and colleagues on their procurement needs; ensure timely and regular communications are provided on the progress or delays related to requests.
∎ Represent RI in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of RI's mandate, ethics, values and stand-point with regard to other actors
∎ Assist in induction of new operation and program staff.
∎ Take initiative to develop systems, policies and procedures for improved management and oversight.
∎ Support in maintaining VAT exemption database updates and clearances.
∎ Assist with engagement with freight forwarding agencies, freight handling/clearance agents, and local Customs, to ensure that cargo is managed at all points of the supply chain.
∎ Assist with the proactive tracking of all assets.
∎ Perform other duties as assigned by supervisor.

Additional Requirements:
∎ Minimum 1-2 years of relevant work experience.
∎ Previous work experience in the field of supply chain management and procurement.
∎ Previous experience in the NGO sector, especially in refugee camp, will be a distinctive asset.
∎ Exceptional analytical, organizational, managerial and communication skills.
∎ Excellent interpersonal, communication skills required, including patience, diplomacy, willingness to listen and respect for colleagues and partners.
∎ Excellent time management skills and resourcefulness with strong attention to detail.
∎ Excellent analytical and organizational skills.
∎ Flexibility and ability to manage time accordingly; prepared to tackle other tasks commensurate with the role, and level of experience, at short notice.
∎ High level of creativity and coordination.
∎ Fluency in Bangla and English is required.
∎ Information and computer literacy (MS Office package).

Application Deadline: October 12, 2019

Company Information:
∎ Relief International
∎ Business : Relief International, hedquatered in USA, is a leading international non government organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.

Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact.

Our signature approach which we call the RI Way emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
Relief International has been working in Bangladesh since 2004. The Bangladesh portfolio of Relief International has strong focus on emergency response, economic opportunity and livelihoods rebuilding, traficking in persons, sustainable tourism, human rights and protection, refugee crisis response and public health. RI maintains a country office in Dhaka with multiple field offices in Cox`s Bazar. RI currently employs over 1000 local and international staffs in Bangladesh.

Relief International is currently implementing large scale refugee response program in Cox`s Bazar in Bangladesh in collaboration with multiple partners including UNHCR, UNICEF, USAID/OFDA, EU ECHO.
For more information on Relief International: www.ri.org

Category: Commercial/Supply Chain