Personal Secretary to Director

Job Description

Title: Personal Secretary to Director

Company Name: A Reputed IT Company

Vacancy: 01

Job Location: Dhaka (Mohakhali)

Employment Status: Full-time

Educational Requirements:
∎ BBA/MBA or Bachelor's/Master's degree in International Relations/ Public Administration/ Journalism & Media/ English from a reputed University.

Experience Requirements:
∎ 3 to 4 year(s)

Job Context:
∎ Work Station: Mohakhali, Dhaka (Work at Office)
∎ Job Type: Permanent

Job Responsibilities:
∎ Maintain all appointments and meeting schedules of the Director & updating him regularly.
∎ Prepare, disburse, receive & follow-up all official letter(s), report(s) related to the overseas and local concerns as per directions.
∎ Prepare meeting minutes and other secretarial notes on different issues
∎ Maintain database on different information, reports, address, contracts No's, etc.
∎ Screening and taking notes from all mobile calls of the Director and conveying information.
∎ Notify Director on upcoming events & formulating necessary arrangements.
∎ Preserve all confidential papers, documents and records of the Director's office
∎ Following-up actions on pending important issues.
∎ Contact with all stakeholders on behalf of the Director through email, phone calls
∎ Arrange and coordinate (including the selection of date, time, and location) internal and external business meetings/conferences of the Director.
∎ Arrange protocol service, visa, air ticket booking & hotel reservation-related activities of the Director according to pre-schedule.
∎ Any other secretarial tasks are relevant to this role given by the Director.

Additional Requirements:
∎ Age at most 32 years
∎ Only females are allowed to apply
∎ Candidates from English Medium background will get preference.
∎ Skills Required: Business Communication, Computer skills with Microsoft Excel, Professional Email write up, Travel Management, Strong writing skills in English.
∎ Ability to handle regulatory compliance independently & work under time pressure.
∎ Must be proficient in both Bangla & English Typing.
∎ Must have typing speed of 30-40 per minutes in English and 20-25 words per minutes in Bengali
∎ Knowledge on maintaining google calendar.
∎ Should have working experience of performing all kinds of secretarial works of Chairman, Managing Director and maintaining a high level of confidentiality/privacy.

Salary: Negotiable

Compensation & Other Benefits:
∎ Provident Fund
∎ Gratuity
∎ Two Festival bonuses
∎ Incentive bonus
∎ LFA (8 days Leave with one bonus)
∎ Hospital facility
∎ Group Life Insurance
∎ Mobile bill
∎ Free Lunch
∎ Free Staff bus
∎ TA/DA/Extra Work Allowance
∎ Salary Review on Job Confirmation & Yearly

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 28 Jun 2023

Company Information:
∎ 29 May 2023
∎ A Reputed IT Company

Category: Secretary/Receptionist

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Source: bdjobs.com