Executive Assistant to the CEO

Job Description

Title: Executive Assistant to the CEO

Company Name: Farming Future Bangladesh

Vacancy: 1

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ Master's in English, communication, journalism, public relation, governance, development studies, or other advanced degrees like MBA from a reputed institute. An applicant with English medium background having exceptional written and verbal proficiency will be preferred.

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ JOB PURPOSE: The Executive Assistant to the CEO will be responsible to provide comprehensive technical and administrative support to the CEO & Executive Director, senior management team, and office operations, including coordination with project leads and team members. The position requires the skills to think critically, serves as the primary contact for internal and external constituencies on all matters pertaining to the office of the CEO. S/He should exercise professionalism, with strong written and verbal communication, administrative and organizational skills.
∎ Contract Type: One-year fixed term with the possibility of extension.
∎ Reports To: CEO & Executive Director

Job Responsibilities:
∎ The Executive Assistant to the CEO will perform a variety of administrative tasks for the CEO & Executive Director. The individual will have the ability to work independently with minimum supervision and must be able to work under pressure at times to handle a wide variety of activities and management issues with discretion.
∎ Plans, coordinates, and ensures the CEO & Executive Director's schedule is followed and implemented in a timely manner.
∎ Manages calendar of appointments prepares detailed meeting plans and follow-ups meeting calendars.
∎ Arranges logistics for CEO & Executive Director's local and international travels including VISA processing, ticketing, hotel booking, and preparing travel itinerary and activity agendas.
∎ Works effectively with the CEO & Executive Director to keep him well informed of upcoming commitments and responsibilities.
∎ Initiating team weekly and monthly meetings, drafting meeting minutes, taking notes for coordination, and follow-up with relevant staff members.
∎ Communicates directly with staff members on matters for programmatic initiatives on behalf of the CEO & Executive Director.
∎ Follows up on contacts made by the CEO & Executive Director, manages stakeholder contact list, and provides suggestions and plans follow-up meetings for stakeholder engagement and organizational exposure.
∎ Prepares drafts and edits contents for written communication to external stakeholders.
∎ Prepares PowerPoint presentations, talking points, and other content for the CEO & Executive Director.

Additional Requirements:
∎ Minimum 2 years executive support experience, including supporting senior management in similar roles.
∎ Strong verbal and written communication skills both in English and Bengali.
∎ Exceptional organizational skills and impeccable attention to detail.
∎ A high degree of professionalism in dealing with diverse groups of people, including the CEO, senior management, and partner representatives.
∎ Ability to react with appropriate levels of urgency to situations and events that require a quick response
∎ Ability to complete a high volume of tasks and projects with little or no guidance

Salary: Tk. 30000 - 35000 (Monthly)

Compensation & Other Benefits:
∎ Festival bonus, health insurance, and other benefits as per FFB HR Policy

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 15 Jan 2022

Company Information:
∎ 4 Jan 2022
∎ Farming Future Bangladesh

Category: Secretary/Receptionist

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