Assistant General Manager, Admin and Logistics (Contractual); HCMP
Job Description
Title: Assistant General Manager, Admin and Logistics (Contractual); HCMP
Company Name: BRAC
Vacancy: Undefined
Job Location: Cox's Bazar
Employment Status: Contractual
Educational Requirements:
∎ Bachelors or Masters in any discipline from any reputed university/ institutions
Experience Requirements:
∎ At least 10 year(s)
Job Responsibilities:
∎ DIMENSIONS:
∎ Is required to collate information from a wide range of well-defined sources
∎ Management of a limited budget
∎ Resolves diverse problems with impact in defined area
∎ Manages problems of which some may be unprecedented whilst others may have occurred previously, and some of which may be complex
∎ This role has significant internal and external impact
∎ Works corporately across divisions or communicates corporately
∎ KEY RESPONSIBILITIES:
∎ Provide overall management and co-ordination of the work of the administration and logistics teams
∎ Manage HCMP BRAC Admin and Logistic staff and service providers effectively, using corporate systems and ensuring competencies are equal to the programme’s demands
∎ Support the HCMP Management Team on Logistics, Admin and Government relations issues – with responsibility for ensuring effective communication, guidance and transfer of knowledge
∎ Ensure timely and effective compliance with all government approvals and other accountability mechanisms, and provide a central point of liaison for government
∎ Regularly coordinate with NGO Affairs Bureau and related ministry regarding different pending issues and take necessary actions for getting approval/ clearance in a timely manner
∎ Provide effective administrative and logistics support to the HCMP BRAC in Bangladesh programme, including transport, accommodation and venue support as required
∎ Liaise with region and affiliate teams, ensuring local priorities and logistics policies and procedures are understood and applied effectively
∎ Utilize and develop management and technical systems as required
∎ Draw up operation budgets for HCMP operation
∎ Ensure that proper administration and logistics systems and procedures are followed in the procurement of goods and services
∎ Actively embodies the centrality of influencing in HCMP BRAC in Bangladesh’s country strategy
∎ Achieving Results
∎ Plans activities in advance, establishes clear priorities and regularly reviews them
∎ Works to ensure that targets are met, reviews and amends resource allocation in respect of targets and seeks better ways of doing things
∎ Demonstrates perseverance and determination in achieving results
∎ Willingness to take initiative, make decisions based on sound analysis and ensures these decisions are communicated to relevant parties
∎ Thinking and Understanding:
∎ Takes an integrated approach when planning own work, is aware of the implications of own decisions on others and aligns thinking to organizational values
∎ Analyses issues from multiple perspectives and gives consideration to future impacts
∎ Encourages staff and partners to learn from one another and facilitates knowledge sharing across the organization
∎ Gathers information from multiple sources and is able to identify critical information
∎ Self-Management:
∎ Able to function in high pressure situations while maintaining emotional control
∎ Shows insight, seeks feedback from multiple parties and is willing adapt behavior where necessary
∎ Relates well to all kinds of people, acknowledges the contributions people make and demonstrates integrity in dealing with others
∎ Able to respond to changes in work schedules and patterns when necessary with sufficient flexibility and resilience
∎ Leading Others:
∎ Inspires and encourages others to meet their targets and demonstrates enthusiasm for work
∎ Helps others do their job better and progress personal learning, and provides coaching, feedback, and ensures training and expert support are available
∎ Able to delegate and offers coaching and support to ensure success with the task
∎ Monitors progress of work, gives clear directions and uses a range of leadership styles as appropriate
∎ Role models and encourages others to seek and act upon opportunities for different or innovative approaches to addressing problems and opportunities
∎ Working Effectively With Others:
∎ Participates in organizational initiatives and is willing to place personal targets second in favor of other organizational priorities
∎ Is aware of issues that may affect the work of others, draws others attention to these issues and provides/seeks guidance and coaching as needed
∎ Takes time to listen to others and asks questions to ensure understanding, brings disagreement into the open for discussion and acts as a facilitator/coach during discussions and moderates own views/perspectives for the good of the group
∎ Aware of what information needs to be given to whom and is able to communicate messages in an appropriate way
∎ Identifies critical people in any decision process, has developed a range of different approaches and selects the appropriate style for the situation
Additional Requirements:
∎ Minimum 10 years of experience providing a whole range of administration and logistics services to an organization, ideally with at least 5 to 6 years in an International NGO prior to 3-5 years humanitarian aid experience
∎ Highly developed analytical and problem solving skills
∎ Hold relevant Administration and/or Logistics qualifications. MBA desirable
∎ Proven financial management skills and human resources skills
∎ Proven knowledge of computerized systems and demonstrable experience of working with computerized logistics packages and spreadsheets
∎ Ability to influence senior managers and peers over a wide range of issues
∎ Ability to develop close working relationships with internal and external stakeholders
∎ Strong communication skills including the ability to deliver complex and technical messages in simple terms
∎ Able to work in highly pressured environments
∎ Behavioral role model for peers and fellow team members
∎ Ability to adapt to different cultures
∎ Demonstrate commitment and sensitivity to gender issues
Salary: Negotiable
Compensation & Other Benefits:
∎ As per organisation policy
Application Deadline: April 27, 2019
Company Information:
∎ BRAC
Category: Commercial/Supply Chain
