Administration & Logistic Officer

Job Description

Title: Administration & Logistic Officer

Company Name: NGO

Vacancy: 01

Job Location: Gazipur

Employment Status: Full-time

Educational Requirements:
∎ Bachelor degree in any discipline
∎ Skills Required: Computer skill, Management

Experience Requirements:
∎ 3 to 5 year(s)
∎ The applicants should have experience in the following area(s): General Administration, logistic management, Safety and Security Management, Transport Management
∎ The applicants should have experience in the following business area(s): NGO

Job Responsibilities:
∎ Prepare, Maintain & implement Admin, Security & Compliance related policies, guidelines, rules & regulations.
∎ Monitoring and executing disciplinary procedures and following the legal task as per organization & Bangladeshi labor law & Rules.
∎ Directly monitor & Implement safety & security policies, regulations, rules & norms to make sure that the environment of the organization is safe for all employees and visitors.
∎ Supervise & ensure all the organizational Facilities, Utilities & Logistic support & Service.
∎ Articulate & Implement administrative & security policies and guidelines for the proper functioning of the office Operation.
∎ Ensure security system by instruction and guidance to the security department.
∎ To maintain liaison with a government office, local authority, Dhaka office, and project management to execute several administrative jobs.
∎ Government office - Obtain several licenses or certificates and renewals/different types of permissions and legal issues.
∎ Local authority- Trade license/ Vehicle fitness certificate/NOC for different types of work/troubleshooting of different types of occurrences are resolved with their help.
∎ To ensure proper housekeeping of the project & dormitory.
∎ Ensure casual/fixed labor bill, and tiffin bill, and submit the report to senior.
∎ To preserve all land documents/deeds/Licenses/Certificates/Tax related documents in safe and organized condition and to keep all above documents up-to-date, and also to obtain new licenses.
∎ To ensure timely payment of all dues of existing utility /services/facilities etc.
∎ Provides logistic support for events such as training programs, conferences, and retreats.
∎ Ensures the management of all office official electronic and hard copy filing systems in accordance with policies, which includes the maintenance of vital records on a bi-annual basis and the periodic retirement of old files.
∎ Liaise with the store & Maintain Stock and prepare monthly purchase requisitions & reports.
∎ Manage fixed assets, stationery, print materials, and other materials as per office requirements.
∎ Keep records of all original MoUs, contracts, rental deeds, and insurance documents if arises.
∎ Manage and maintain vehicle arrangements for staff & guests when needed.
∎ Assist in hotel reservations for staff, guests, and visitors
∎ Initiate and monitor repair and maintenance for office fixtures, furniture, and air conditioners.
∎ Supervising the housekeeping of the office premises and ensuring the proper look and feel of the office floors and furniture layout.
∎ Responsible for proper management of the main gate and security post and the visitors.
∎ Any other assigned jobs provided from the time to time as per the organizational necessity.

Additional Requirements:
∎ Age 25 to 35 years
∎ Only males are allowed to apply
∎ Communications skills (both written and oral in English)

Salary: Tk. 12000 - 17000 (Monthly)

Compensation & Other Benefits:
∎ T/A, Mobile bill, Medical allowance, Provident fund, Insurance, Gratuity
∎ Lunch Facilities: Partially Subsidize
∎ Festival Bonus: 1

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 20 Dec 2022

Company Information:
∎ 13 Dec 2022
∎ NGO

Category: General Management/Admin

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