Job Description
Title: Administration Department (PA / Receptionist)
Company Name: Real Capita Group
Vacancy: 2
Job Location: Dhaka (GULSHAN 1)
Employment Status: Full-time
Educational Requirements:
∎ Bachelor of Business Administration (BBA)
∎ Minimum Graduation from any reputed University
Experience Requirements:
∎ 3 to 5 year(s)
Job Responsibilities:
∎ Assist the Managing Director in all kinds of corporate communications, crafting and disseminating company's business-related messaging internally and externally through planned programs and increased public relations activities.
∎ Carry out day to day secretarial jobs at MD's desk maintaining proper confidentiality.
∎ Organize Weekly, Monthly meetings, Annual conference, Wing wise meetings & take meeting minutes.
∎ Prioritize and monitor incoming e-mails, phone calls etc. and follow up outstanding action.
∎ Schedule and organize frequent events and meetings, including preparation and co-ordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required.
∎ Notes and convey to all concerned personnel & follow up wherever required.
∎ Handle confidential & sensitive documents.
∎ Remind all agenda's relating to any type of trip/visits, VIP guest arrival, meeting fixation/cancellation, document preparation/submission/delivery, mail communication & make prompt correspondence to Managing Director.
∎ Screening and taking notes from all telephone/ mobile calls of the Managing Director and conveying information.
∎ Prepare and send different official letters both in English and Bengali to different offices/Company/Ministry/ overseas organizations/personnel as per instruction through e-mail/by post.
∎ Follow-up actions on pending important issues.
∎ Arranging Visa, hotel reservations, preparing travel budget and preparing travel itinerary- related activities of the Managing Director according to pre schedule.
∎ Maintaining personal file and business file of the Managing Director.
∎ Manage the front desk / reception area.
∎ Maintain presentable Front Desk zone.
∎ Responsible for managing incoming/outgoing mail/ parcel/ couriers.
∎ Welcoming visitors at the office with an attractive smiling face and guiding them to reach the desired contact person.
∎ Managing incoming/outgoing calls professionally and transferring calls to the right places.
∎ Maintaining various register books.
∎ Proper addressing of requests/queries of visitors or via phone calls.
∎ Receiving & ensuring the delivery of letters / documents and keeping records.
∎ Look after the admin support related works of the office.
∎ Providing secretarial support to the management.
∎ Source office supplies.
∎ Any other task assigned by the Admin Department.
Additional Requirements:
∎ Age 20 to 35 years
∎ Both males and females are allowed to apply
∎ 3 to 5 year(s) experience on relevant field
∎ The applicants should have experience in the following business area(s):
∎ Group of Companies, Real Estate
∎ Skills Required: Administration
∎ Excellent analytical, problem-solving, and decision-making skills, Effective communication and negotiation skills, Strong business acumen, Detail-oriented and persuasive, Excellent English proficiency.
∎ Must have good interpersonal, communication and analytical skills.
∎ Age 25 to 35 years for PA & 20 to 30 years
∎ Having minimum 3/5 years of experience in reputed organization(s).
∎ A pleasant personality possessing corporate etiquette.
∎ Ability to work under pressure.
∎ only male are allowed for PA
∎ only female are allowed for Receptionist
Salary:
∎ Negotiable
∎ (Attractive Compensation Package)
Compensation & Other Benefits:
∎ Attractive salary package with yearly increment
∎ Higher scale of Incentive
∎ Festival Bonus
∎ Provident Fund
∎ Gratuity
∎ Medical Allowance
∎ Marriage Allowance
∎ yearly profit bonus
∎ Other benefit as per company policy
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 10 Sep 2023
Company Information:
∎ 24 Aug 2023
∎ Real Capita Group
Category: Secretary/Receptionist
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