Admin Support - Programme

Job Description

Title: Admin Support - Programme

Company Name: Consumark Limited.

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Graduation degree in Finance, Administration or Economics or other relevant streams from a recognized University
∎ Skills Required: Proactive, Working with Deadlines

Experience Requirements:
∎ At least 3 year(s)
∎ The applicants should have experience in the following area(s): Market Research, Program Management
∎ The applicants should have experience in the following business area(s): Banks, Multinational Companies, NGO

Job Responsibilities:
∎ Drafts/prepares general correspondences ensuring grammatical accuracy, spelling, format and conformity with procedural directives and assist in preparing technical presentations.
∎ Supports smooth functioning of category activities by ensuring all relevant and timely follow-ups with government and other counterparts, as required.
∎ Reviews and verifies various contractual documents and corresponding materials, purchase requests, and contract extensions/renewals to ensure compliance with existing rules and procedures.
∎ Act as a focal point in travel support and logistics arrangements in meetings, workshops, and seminars with government counterparts and other development partners.
∎ Initiate, through Oracle/GSM procurement module, Agreements for Performance of Work (APW), Technical Services Agreements (TSA), and General External Services (GES) requests. Monitor and record receipt of deliverables, and initiate and monitor payments as needed.
∎ In close collaboration with other support staff, create and/or maintain filing systems; continual review of filing system to ensure information is up to date and effectively and efficiently used.
∎ Takes meeting minutes and provides support for follow-up actions, as required.
∎ Ensures all programme technical reports and corresponding documents are maintained in line with WHO standards, rules, practices and procedures.
∎ Reviews obligating documents, checks them for completeness, and follows on missing information, ensures timely liquidation of obligations, undertakes reconciliation and prepares periodic reports, as required.
∎ Using appropriate tracking tools, follow-up on and ensure that target dates and deadlines are met, and that correspondence and queries are responded to in a timely manner.

Additional Requirements:
∎ Both males and females are allowed to apply
∎ Excellent knowledge of spoken and written English
∎ Advance Skill in MS Excel
∎ Ability to carry out a wide variety of tasks
∎ Ability to take notes and prepare draft documents/correspondence
∎ Proficiency in MS Office software (i.e. word processing, excel, outlook, power point, access etc.)
∎ Experience in GSM/Oracle-based or other ERP system is desirable
∎ Knowledge of public health system and services in Bangladesh
∎ Organizational skills: deadline compliance, proactive action
∎ He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO, to be able to brief others and explain procedures


Salary: Tk. 3055 (Daily)

Application Deadline: 5 Oct 2020

Company Information:
∎ 29 Sep 2020
∎ Consumark Limited.
∎ Address : House - 30, Suite - 1A, Road # 18, Block-A, Banani, Dhaka 1213. Bangladesh.
∎ Web : www.consumark.com.bd

Category: General Management/Admin

Source: bdjobs.com

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