Admin Officer

Job Description

Title: Admin Officer

Company Name: Apex Data Management & IT Ltd

Vacancy: 1

Age: 27 to 40 years

Location: Dhaka (Banani)

Salary: Tk. 25000 - 35000 (Monthly)

Experience:
∎ 3 to 4 years

Published: 12 Jun 2025

Education:
∎ Bachelor/Honors

Requirements:

Additional Requirements:
∎ Age 27 to 40 years
∎ Strong communication skills in English.
∎ High level of confidentiality and trustworthiness.
∎ Excellent time management and follow-up ability.
∎ Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
∎ Pleasant personality with a service mindset.
∎ Sound knowledge of procurement, inventory, and admin processes.
∎ Strong communication skills in English.
∎ High level of confidentiality and trustworthiness.
∎ Excellent time management and follow-up ability.
∎ Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
∎ Pleasant personality with a service mindset.
∎ Sound knowledge of procurement, inventory, and admin processes.

Responsibilities & Context:
∎ Oversee daily operations of the administrative department.
∎ Monitor cleanliness, safety, and maintenance of office premises.
∎ Handle telephone, courier, and postal services efficiently.
∎ Maintain and manage stock of office supplies, stationeries, and fixed assets.
∎ Process requisitions and purchases in coordination with the procurement team.
∎ Keep updated vendor records and ensure quality compliance in services.
∎ Ensure the proper functioning of all utilities (electricity, generator, water supply).
∎ Oversee office repairs, renovations, and general maintenance.
∎ Coordinate security and housekeeping teams for daily operations.
∎ Coordinate schedule, appointments, and travel plans for the Chairman.
∎ Maintain confidentiality of all documents, communications, and meeting records.
∎ Prepare minutes, drafts, and reports as assigned by the Chairman or his office.
∎ Act as a liaison between the Chairman and internal/external stakeholders.
∎ Arrange logistics and hospitality for visitors to the Chairman’s office.
∎ Ensure timely follow-ups on delegated tasks and instructions from the Chairman.
∎ Manage travel, transport, and accommodation arrangements of Chairman.
∎ Organize and preserve administrative files, licenses, and agreements.
∎ Support audit teams and ensure compliance with local regulations.
∎ Maintain safety, health, and fire compliance documents.
∎ Bachelor’s degree in Business Administration, Management, or relevant field.
∎ 3–4 years of experience in a similar role, including working with senior leadership.
∎ Previous experience supporting Chairman/Managing Director level is an advantage.
∎ Strong communication skills in English.
∎ High level of confidentiality and trustworthiness.
∎ Excellent time management and follow-up ability.
∎ Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
∎ Pleasant personality with a service mindset.
∎ Sound knowledge of procurement, inventory, and admin processes.
∎ Job Summary:
∎ The Admin Officer will be responsible for ensuring smooth administrative operations of the office or site, including asset management, vendor coordination, logistics, documentation, and compliance with organizational policies. The role demands efficiency, integrity, and coordination with internal teams and external stakeholders.
∎
∎ Key Responsibilities:
∎ General Administration:
∎ Oversee daily operations of the administrative department.
∎ Monitor cleanliness, safety, and maintenance of office premises.
∎ Handle telephone, courier, and postal services efficiently.
∎ Procurement & Inventory:
∎ Maintain and manage stock of office supplies, stationeries, and fixed assets.
∎ Process requisitions and purchases in coordination with the procurement team.
∎ Keep updated vendor records and ensure quality compliance in services.
∎ Facility & Maintenance:
∎ Ensure the proper functioning of all utilities (electricity, generator, water supply).
∎ Oversee office repairs, renovations, and general maintenance.
∎ Coordinate security and housekeeping teams for daily operations.
∎ Chairman's Office Support:
∎ Coordinate schedule, appointments, and travel plans for the Chairman.
∎ Maintain confidentiality of all documents, communications, and meeting records.
∎ Prepare minutes, drafts, and reports as assigned by the Chairman or his office.
∎ Act as a liaison between the Chairman and internal/external stakeholders.
∎ Arrange logistics and hospitality for visitors to the Chairman’s office.
∎ Ensure timely follow-ups on delegated tasks and instructions from the Chairman.
∎ Manage travel, transport, and accommodation arrangements of Chairman.
∎ Documentation & Compliance:
∎ Organize and preserve administrative files, licenses, and agreements.
∎ Support audit teams and ensure compliance with local regulations.
∎ Maintain safety, health, and fire compliance documents.
∎
∎ Required Qualifications:
∎ Bachelor’s degree in Business Administration, Management, or relevant field.
∎ 3–4 years of experience in a similar role, including working with senior leadership.
∎ Previous experience supporting Chairman/Managing Director level is an advantage.
∎
∎ Skills & Competencies:
∎ Strong communication skills in English.
∎ High level of confidentiality and trustworthiness.
∎ Excellent time management and follow-up ability.
∎ Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
∎ Pleasant personality with a service mindset.
∎ Sound knowledge of procurement, inventory, and admin processes.

Skills & Expertise:

Compensation & Other Benefits:
∎ Weekly 2 holidays
∎ Festival Bonus: 2

Workplace:
∎ Work at office

Employment Status: Full Time

Gender:
∎ Only Male

Job Location: Dhaka (Banani)

Company Information:
∎ Apex Data Management & IT Ltd
∎ House No: 133 (6th, 7th & 8th Floor), Road: 12, Block-E, Banani, Dhaka-1213

Address::
∎ House No: 133 (6th, 7th & 8th Floor), Road: 12, Block-E, Banani, Dhaka-1213

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 30 Jun 2025

Category: General Management/Admin