Admin Assistant - Procurement

Job Description

Title: Admin Assistant - Procurement

Company Name: Consumark Limited.

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Bachelor degree in any discipline, Masters degree in any discipline
∎ Skills Required: Draft Reports, Multitasking, Proactive, Take Notes, Working with Deadlines

Experience Requirements:
∎ At least 3 year(s)
∎ The applicants should have experience in the following area(s): Erp software, Market Research, Program Management
∎ The applicants should have experience in the following business area(s): Multinational Companies, NGO

Job Responsibilities:
∎ Collect purchase requests (local order sheets) from the line manager and/or technical adviser.
∎ Seek products that offer good value for money, negotiate the best prices, clarify requests where necessary and complete purchase orders.
∎ Assist with the documentation in invitations to tender, in accordance with the guidance from Supply Assistant.
∎ Determine the quantities to buy, taking into account internal demand, the order book, product availability forecasts (shortages/surpluses), delivery times, budgets and other relevant factors, in conjunction with the line manager.
∎ Manage the administrative and accounting procedures related to purchasing: complete purchase orders, check delivery notes (against orders), etc.
∎ Manage the purchasing budget and pay advances issued by the Finance Department.
∎ Request invoices or receipts, without delay, for all purchases.
∎ Check that receipts/invoices are correctly completed, in accordance with the recommendations of the Finance Department, in particular: writing in pencil the final destination of the goods as per the order sheet and providing a translation when receipts/invoices are in the local language.
∎ Regularly send the line manager all information regarding products and any changes that take place: name of supplier, price, address, etc.
∎ Immediately inform the Supply Assistant of any problems arising in the course of his/her work.
∎ When a quotation is requested (noted on the order sheet), obtain at least three quotations (in sealed envelopes) from local merchants or tradesmen, with all the necessary information: price, description of the goods, name and address of the supplier.
∎ If possible, ask the supplier to package the goods in a professional manner, ready to be shipped.
∎ Deliver goods to the Warehouse Manager, after checking the quality and quantity (against the purchase order), thus formalising delivery of the goods to the warehouse.
∎ Update prices/quality (monthly) and recommend the cheapest or best purchases to the line manager and technical adviser.
∎ Regularly evaluate the market in order to obtain the most competitive prices; identify new suppliers and negotiate the best prices.


Additional Requirements:
∎ Both males and females are allowed to apply
∎ Excellent knowledge of spoken and written English.
∎ Ability to carry out a wide variety of tasks
∎ Ability to take notes and prepare draft documents/correspondence
∎ Advance Skill in MS Excel
∎ Proficiency in MS Office software (i.e. word processing, excel, outlook, power point, access etc.)
∎ Organizational skills: deadline compliance, proactive action
∎ He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO, to be able to brief others and explain procedures
∎ Experience in GSM/Oracle-based or other ERP system is desirable
∎ Knowledge of public health system and services in Bangladesh

Salary: Tk. 3055 (Daily)

Application Deadline: 5 Oct 2020

Company Information:
∎ 29 Sep 2020
∎ Consumark Limited.
∎ Address : House - 30, Suite - 1A, Road # 18, Block-A, Banani, Dhaka 1213. Bangladesh.
∎ Web : www.consumark.com.bd

Category: General Management/Admin

Source: bdjobs.com

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