Vice Principal, Administration
Job Description
Title: Vice Principal, Administration
Company Name: Australian International School (AusIS)
Vacancy: 01
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Master in Management or MBA in Finance/ Accounting/ Business Administration/ Education or a professional degree like FCA/FCMA/CPA/PhD from a reputed university at home country or abroad.
Experience Requirements:
∎ At least 10 year(s)
Job Responsibilities:
∎ Supervise the School Administrative Support Unit (SASU)
∎ The Vice Principal (Administration) will supervise the functions of the School Administrative Support Unit (SASU) which have the following units with a designated person in charge; (major activities of each unit is defined in the sub-annex section below)
∎ FINANCE & ACCOUNTS UNIT:
∎ The Vice Principal (Administration) in close consultation and collaboration with the Manager Finance
∎ Supervise and monitor bank loans and lines of credit;
∎ Monitor and ensure the collection of student fees;
∎ Ensure annual audits of the school accounts, and implement any further financial controls necessary;
∎ Operating a computerized accounting system incorporating Cash Management producing;
∎ General & Financial Accounting Budgeting;
∎ Relevant Financial Reports;
∎ Updating and implementing all internal controls and guidelines;
∎ Provide direction for Annual audits and Reviewing the Audit Reports;
∎ Participate in preparation of the Annual Budget and its implantation and monitoring;
∎ Monitor the monthly cash flow statement;
∎ Review regularly relevant financial statements and reports;
∎ Review Internal Controls for any updating;
∎ HR UNIT:
∎ Guidance, supervision and assistance to the HR activities ;
∎ Reviewing, assisting and solving to the issues needed for generating HR update report;
∎ Planning, implementation and follow up of Hiring Process (CV shortlisting, selection, negotiation etc.);
∎ Guidance, monitoring and assistance to run the leave administration;
∎ Guidance and monitoring to the action of E-Visa, work permit, Visa extension etc. for Foreign teacher(s);
∎ Prepare a grading system of the staff members including a Salary and benefits pay scale;
∎ Others as and when required by HR department;
∎ ADMIN & LOGISTIC UNIT:
∎ Maintenance of the school building and the leased apartments (if any);
∎ Monitoring all contracts of leased properties, (if any);
∎ Maintenance and repairs of all School equipments and furnishings;
∎ Monitoring the general cleanliness of the school premises;
∎ General management and administration of all areas of office functions;
∎ Logistic and expediting services for expat teachers/employees;
∎ Guidance and monitoring to the action of Logistics personnel relating to the occupancy of Foreign teacher and so on;
∎ Facilitation to the arrangement for welcoming of foreign teachers alike welcome food hampers and orientation program to Dhaka, Bangladesh;
∎ Supervising and guiding the activities of Logistic personnel to ensure the school's security arrangements of office and residential premises, transport system and equipment;
∎ Define guidelines and procedures for assignment and operation of vehicles including log books, fuel/petrol purchase;
∎ Assign vehicles to drivers and control the operation and use of vehicles;
∎ Monitoring and guiding to the action of efficient and logical procurement of school stationary and supplies;
∎ Participating in the procurement committee and set up and maintain the inventory record;
∎ IT UNIT:
∎ Supervising and guiding the activities of IT supervisor with a view to ensure school's ICT system is managed and operated effectively;
∎ Support the academic program of the school
∎ Attending meetings like SLT meeting, PTO meeting, Parents meeting, Teachers meeting and Student meeting when necessary;
∎ Procurement and disbursement of course materials from Australia/ IB authorities if necessary other locations;
∎ Assisting with the academic staff on administrative issues, including attending staff meeting with the Principal;
∎ Liaison and other Functions
∎ Interacting with the Principal and Executive Committee, particularly the MD and Chairman on a regular basis for all administrative issues of school;
∎ Arranging the Executive Committee and the Board of Directors meetings and attending on request, ensuring minutes recorded and distributed in absence of Company Secretary of IHL;
∎ Liaising with Government Authorities, including RAJUK and oversight constructions of the new school;
∎ Getting familiar with Ministry of Education, GoB rules and regulations for private schools;
∎ Meeting and carrying out lease negotiation with the landlords;
∎ Monitoring and attending all School Functions;
∎ Assist in preparing a marketing plan, enhancement of enrollment or any other documents;
Additional Requirements:
∎ Age 45 to 55 years
∎ Both males and females are allowed to apply
∎ Working experience in the educational institution (school, college) in administration will be given preference ;
∎ Experience of working in a cross cultural regulated environment with both internal and external demands;
∎ Proven interpersonal and communicative skills with the ability to lead and motivate a team of professionals, interact frequently with members of the Executive Committee and Parents Teachers Association;
∎ Excellent communication skills in both English written and verbal is an essential requirement;
∎ Ability to use the email and computer and strong capability of letter and report writing and preparing guidelines;
∎ Knowledge of reviewing financial reports and participate in preparing budget, cash flows, internal controls and subsequent implementation and monitoring;
∎ IELTS with Band score 7.00+ will be added as an extra value;
Salary:
∎ Negotiable
∎ Attractive salary will be offered
Compensation & Other Benefits:
∎ On completion of successful probation, the incumbent will be provided with leave as per policy.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 24 Aug 2022
Company Information:
∎ 14 Aug 2022
∎ Australian International School (AusIS)
∎ Address : JOARSHAHARA, 300 FEET PURBACHAL ROAD, KHILKHET, DHAKA
∎ Web : www.ausisdhaka.net
∎ Business : AusIS (Australian International School) is an international school serving students from 3-18 years old. It follows the Australian National Curriculum and is accredited by the Western Australian Government. Curriculum framework integrates eight learning areas to ensure a balanced education and a strong foundation for each child. This power of eight includes: English, Mathematics, Science, Health,Technology, Arts, Society and the Environment and Mother language (Bangla) as well.
At the senior level- inspections, moderations and external exams are monitored by the Western Australian School Curriculum and Standards Authority. AusIS is now an IBPYP, IBMYP and IBDP authorized school.
Category: General Management/Admin
: Send your CV along with a letter of application through email to: hr@ausisdhaka.net . Letter of application should be addressed to The Principal, Australian International School, Dhaka and position should be clearly mentioned in the subject line of application.
Deadline Expired on 24th Aug 2022
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