Vehicle Fleet Manager
Job Description
Title: Vehicle Fleet Manager
Company Name: International Committee of the Red Cross
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Minimum Graduation from a reputable institute
∎ Technical degree in automotive technology will get preference
∎ Accredited management training
∎ Excellent command (written and spoken) of English
Experience Requirements:
∎ At least 4 year(s)
Job Context:
∎ Department : Logistics
∎ Starting date : January 1, 2020
∎ Contract Type : Full Time Open Ended Contract?
∎ Reporting to the Country Logistics Manager, the Vehicle Fleet Manager will oversee management of the fleet of ICRC vehicles in Bangladesh and ensure compliance with operational needs and standards set at headquarters. S/he will carry out effective and efficient resource planning and scheduling for ICRC- and non-ICRC-owned vehicles within the operational area.
Job Responsibilities:
∎ Fleet Management
∎
∎ Determines needs in terms of the fleet and maximizes its efficiency and effectiveness through planned resource allocation in accordance with guidelines from headquarters
∎ Provides, organizes employee training and recruitment of Fleet Staff (i.e. daily mechanics, drivers) in accordance with security regulations and technical guidelines
∎ Manages and carries out controls on fuel supplies, for which s/he has final accountability; carries out contingency planning
∎ Manages the spare parts stock, the spare parts inventory and carries out controls in accordance with ICRC guidelines
∎ Provides technical input in the decision-making process regarding private transport services under contract, especially freight transport
∎ Ensures that administrative paperwork related to vehicles and drivers is handled in a professional manner and is in line with guidelines from headquarters (includes vehicle and driver data files, registration and documentation related to import/export/transfer of vehicles, and convoy documentation)
∎ Ensures that surveys of local workshops and bodywork are done regularly, to get the best service at the best price, as per ICRC Logistic standards
∎ Ensures that surveys of local spare parts suppliers are done regularly, to make sure the list of Fleet suppliers is kept updated and spare parts availability/quality confirmed
∎ Validates & counter signs all Fleet related invoices (e.g. Fuel, spare parts, per-diem, hotel etc.) and make sure they are entered in Fleet-wave, before their transmission to the Logistics Country Manager for financial approval
∎ In collaboration with the Logistics Country Manager, ensures that all sites are secure in terms of fire danger, collateral damage from weapons and illegal access
∎ Ensures that all vehicles are in compliance with ICRC and national rules in terms of third-party and Casco insurance
∎ Provides all Fleet related data for the delegation budget preparation and approves spare parts orders sent to Geneva
∎ Prepares vehicles orders and in collaboration with Logistics Country Manager, supervises the disposal or donation of vehicles (e.g. request of GL, auction procedure, administration process) related to the country in charge
∎ Ensures that wastes generated by ICRC vehicles, generators and workshops are treated in an ecofriendly manner, to reduce ICRC environmental impact
∎ Dispatch Management:
∎ Monitors, organizes and maximizes the efficiency of the carpool to support the delegation's operations
∎ Supervises and manages the driver's in the delegation and regulate their movements, to ensure reduction in fatigue for safety drive
∎ Coordinate travels to ensure all requested field travels are well managed for operations continuity
∎ Allocate and schedule vehicles to ensure operation demands are met
∎ Test drive new vehicle users and give them induction on vehicle usage and ICRC policy governing vehicle use
∎ Arrange for Airport travels as requested by Welcome to ensure all pick and drops are consistently completed
∎ Fleet-wave (FWC) & Tracking system:
∎ Acts as the administrator of the Fleet-wave Centralize & tracking system applications and uses them to generate reports; analyses the report and takes corrective action
∎ Control the consistency in FWC data entries related to vehicles for the delegation
∎ Monitors and keep the platform of the tracking system updated
∎ Communication:
∎ Has regular written (Email/Lotus Notes/Memos) and/or telephone contacts with Regional ASIA delegation about selling/donating/purchasing vehicles.
∎ Information:
∎ Informs the supervisor about dysfunctions in the daily work and report anything abnormal referring ICRC delegation to the Logistics Country Manager & RVFM ASIA
∎ Has a proactive approach and participates in constructive discussions with the ASIA region delegations (shares propositions, difficulties, experiences, constraints)
Additional Requirements:
∎ Very good skills with computers and workshop finances
∎ 4 years of working experience in transport or an automotive workshop
∎ Very good knowledge of the political situation and social and cultural norms of the area of assignment
∎ Professional Driving license
∎ Two years' management experience
∎ Previous exposure to other cultural and religious contexts
∎ Experience working in a foreign country an asset
∎ Personal qualities for the position:
∎
∎ Ability to work independently, with the capacity to take initiative as and when required
∎ Sound analytical skills
∎ Ability to work under pressure; and being flexible, open to extra working hours if necessary
∎ Adaptability and capacity to integrate changes and deal with a huge volume of work
∎ Ability to exercise discretion and handle confidential matters effectively
∎ Confirmed capacity to work independently
∎ Good team leadership skills
Compensation & Other Benefits:
∎ An open-ended contract with attractive compensation and social benefits
∎ 13th month Salary
∎ Medical Insurance and Accidental Coverage
∎ In-house and/or external training
∎ The opportunity to apply your knowledge and experience in an international setting of humanitarian endeavour
Application Deadline: October 31, 2019
Company Information:
∎ International Committee of the Red Cross
∎ Business : The International Committee of the Red Cross (ICRC), an impartial, neutral and independent international organization striving to protect and assist the victims of war and violence.
Category: General Management/Admin
Source: bdjobs.com
Deadline Expired on 31st Oct 2019
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