Team Assistant - Procurement

Job Description

Title: Team Assistant - Procurement

Company Name: E-Zone HRM Limited

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Essential: Bachelor Degree from any recognized University.
∎ Desirable: Master's degree in administration, management, economics or other relevant areas

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ E-Zone HRM Limited is a management consulting group providing one-stop solutions to clients who seek improved and sustainable profitability through the effective use of their people and resources. We specialize in delivering innovative and value added services that promote revenue growth and cost containment.
∎ E-Zone HRM Limited has a formal agreement with one of the United Nations Agency to provide outsourcing services under a third party contract.
∎ E-Zone HRM Limited is now accepting applications from Bangladeshi Nationals for the following vacancies under third party outsourcing contract modality:
∎ Contract Duration: Initially for 6 months
∎ Number of Vacancies: 1 (One)
∎ Contract Type: Contract with E-Zone

Job Responsibilities:
∎ A. Summary of Assigned Duties:
∎ Under the guidance of the AFO-Cox's Bazar Sub Office and the direct supervision of the Supply Assistant, the incumbent performs the following duties:
∎ i. Management of purchases
∎ Collect purchase requests (local order sheets) from the line manager and/or technical adviser.
∎ Seek products that offer good value for money, negotiate the best prices, clarify requests where necessary and complete purchase orders.
∎ When a quotation is requested (noted on the order sheet), obtain at least three quotations (in sealed envelopes) from local merchants or tradesmen, with all the necessary information: price, description of the goods, name and address of the supplier.
∎ Assist with the documentation in invitations to tender, in accordance with the guidance from Supply Assistant.
∎ Determine the quantities to buy, taking into account internal demand, the order book, product availability forecasts (shortages/surpluses), delivery times, budgets and other relevant factors, in conjunction with the line manager.
∎ If possible, ask the supplier to package the goods in a professional manner, ready to be shipped.
∎ Deliver goods to the Warehouse, after checking the quality and quantity (against the purchase order), thus formalising delivery of the goods to the warehouse.
∎ ii. Administrative management
∎ Manage the administrative and accounting procedures related to purchasing: complete purchase orders, check delivery notes (against orders), etc.
∎ Manage the purchasing budget and pay advances issued by the Finance Department.
∎ Request invoices or receipts, without delay, for all purchases.
∎ Check that receipts/invoices are correctly completed, in accordance with the recommendations of the Finance Department, in particular: writing in pencil the final destination of the goods as per the order sheet and providing a translation when receipts/invoices are in the local language.
∎ Update prices/quality (monthly) and recommend the cheapest or best purchases to the line manager and technical adviser.
∎ Regularly evaluate the market in order to obtain the most competitive prices; identify new suppliers and negotiate the best prices.
∎ iii. Reporting
∎ Regularly send the line manager all information regarding products and any changes that take place: name of supplier, price, address, etc.
∎ Immediately inform the Supply Assistant of any problems arising in the course of his/her work.
∎ iv. Other
∎ On request.

Additional Requirements:
∎ Essential: Minimum of 3 years' relevant work experience.
∎ Desirable:
∎ Experience in programme, research, or programme support in UN agency, International Organization, NGO, Multinational Company, Bank etc.
∎ Experience in Oracle-based or other ERP system would be an added advantage.
∎ iii. Skills:
∎ Functional Knowledge and Skills:
∎ Ability to carry out a wide variety of tasks
∎ Ability to take notes and prepare draft documents/correspondence
∎ Proficiency in MS Office software (i.e. word processing, excel, outlook, power point, access etc.)
∎ Experience in GSM/Oracle-based or other ERP system is desirable
∎ Knowledge of public health system and services in Bangladesh
∎ Organizational skills: deadline compliance, proactive action
∎ He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and UN Agency, to be able to brief others and explain procedures
∎ iv. Languages:
∎ Excellent knowledge of spoken and written English

Salary:
∎ The Candidate selected for this post will get BDT. 79,451/- per month. The selected candidate will be responsible to pay all taxes as per government rules and regulations. E-Zone will make statutory deductions towards income tax as per government rules and regulations.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 1 Dec 2021

Company Information:
∎ 17 Nov 2021
∎ E-Zone HRM Limited

Category: Commercial/Supply Chain

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