Job Description

Title: Supply Chain Officer-Logistics

Company Name: International Rescue Committee (IRC)

Vacancy: --

Age: 18 to 60 years

Location: Cox's Bazar

Experience:
∎ At least 3 years

Published: 4 Aug 2024

Education:
∎ Bachelor/Honors

Requirements:

Additional Requirements:
∎ Age 18 to 60 years
∎ • Master’s/ Graduate degree in Business Administration/ Logistics/ Supply Chain
∎ • Minimum 3 years of experience in Logistics/Procurement/Operations/Administration/IT
∎ • Experience working with UN Agencies or Non-Governmental organizations.
∎ • Advanced level skills in MS Office suite (MS Word, Excel, Outlook, PowerPoint).
∎ • Knowledge of Integra systems (Dynamics AX) to accomplish day-to-day activities would be an asset.
∎ • Excellent interpersonal and English communication skills to work in a multicultural setting
∎ • Experience of managing oversight of logistics, procurement, Fleet, administrative and office management
∎ • Ability to resolve problem by working with internal and external stakeholders in a participatory approach
∎ • Ability to manage multiple priorities simultaneously and complete tasks in a high-pressure work environment
∎ • Highly adaptive to work in constant change environment independently where revision to projects and planning is common phenomenon
∎ • Highly comfortable to work in a most diverse feminist work culture with aligning with GEDI principles
∎ • Comfortable to working in a team environment to achieve shared goal and passions for humanitarian work
∎ Language Preference
∎ • Strong communication skills in both: Bengali & English.
∎

Responsibilities & Context:
∎ The SC Officer-Logistics is responsible to fulfill the logistics and administration services of Cox’s Office. The person will be responsible to manage office facilities, expat houses, Lease/contract agreement, Vendor management, Fleet management, Event management, Budget preparation and utilization, Coordination & liaison with program team and staff supervision. The person with work under SC manager and will work closely with the DDO.
∎ Highlights of Key Responsibilities
∎ Logistics (Facilities Management, Expatriate Staff Support, Fleet Management, Event Management, Asset Management), Staff Management, Petty Cash Management and AOB.
∎ Facility Management (25%):
∎ •Ensure and manages Cox’s Bazar office facilities that essentially include timely payment of rental, electricity, water, drainage, visibility considering well-being of staffs.
∎ •Ensure office facilities renovation and premises maintenance for Cox’s Office.
∎ •Responsible to ensure office stationaries/ supplies/ consumable items for office and make appropriate plan for quarterly Procurement.
∎ •Responsible to make Office contract/ lease agreement and ensure rental payment has paid on time as per contract and update if necessary.
∎ •Ensure repair and maintenance services of office furniture and equipment as per need.
∎ •Manage the Petty Cash for Cox’s Bazar Office.
∎ •Ensure all the Cash Purchase items request are addressed on time.
∎ •Settle all the Invoice related to the Cash/other as soon as the Programme complete.
∎ Travel and accommodation (10%):
∎ •Ensure all Hotel and Accommodation for National & international staff (incoming/ outgoing) at Cox’s Bazar and Ukhiya.
∎ •Coordinate with Dhaka and Ukhiya Operations teams related to any staff travel and accommodation issues.
∎ •Assist all required logistics to expatriate staff to/from Cox’s Bazar to return to/from their home country
∎ Fleet Management (15%):
∎ •Fleet services includes daily, weekly fleet related roasters, maintenance, database, Process Invoices.
∎ •Ensure vehicle support to staff, visitors, and others senior management as per request.
∎ •Provide Orientation for new Joining staff.
∎ •Assist Fleet Manager to Populate the monthly Fleet report.
∎ •Manage Drivers duty and develop the daily Vehicle Roster for the drivers.
∎ •Analysis the vehicle requirement for Cox’s Bazar and hire the Vehicle as per need.
∎ •Assist staff to develop the Vehicle Request Form.
∎ •Coordinate with Fleet Manager any Vehicle related issues.
∎ •Review & monitor the Vehicle logbook and take corrective measures as required.
∎ Asset and Inventory Management (10%):
∎ • Primary focal point for Cox’s Bazar office.
∎ • Assist the asset officer with asset receiving, tagging, entry into the database, storage, counting, and reporting for Cox’s Bazar Office.
∎ • Keep proper record of all asset movement and assigned for Cox’s Bazar Office
∎ • Coordinate with the Asset officer for any loss and damage to the Asset.
∎ Procurement (20%):
∎ • Key official to ensure event logistics to entire country program for training, meeting, workshop in Cox’s and UKH level on regular basis. Also provides support to Dhaka in absence of Office Administration.
∎ • Ensure all the assigned PR’s/IR’s have been addressed on time.
∎ • Liaison with Supply Chain team to ensure that the commodities are received and deliver on time.
∎ • Ensure office store, stationery and consumables keep accurate records in store and dispatch with proper documentation.
∎ • Assist the Supply Chain Team to manage the Central Tender Box’s in Cox’s Bazar.
∎ • Ensure that the Tender Box is kept well & secure.
∎ • Assist the Supply Chain Team to collect and prepare the RFQ/RFP/PO/Invoicing.
∎ • Ensure all the Invoices related to the event management/Procurement are submitted on time.
∎ Guest house Management (10%):
∎ • Ensure expatriate staff services including housekeeping, utilities, fleet services for Expats, and emergency services as required.
∎ • Ensure all guest house related issues are addressed.
∎ • Ensure that the guest house MSA/Contract are UpToDate.
∎ • Ensure all the rooms are properly utilized.
∎ • Ensure that Guest house supplies are fulfill.as per the check list.
∎ Staff Supervision and Development (5%):
∎ • Provide encouraging mentorship and supervision to direct reports. Provide appropriate and timely feedback to support staff regarding their performance, including timely implementation of the regular check-in, annual staff performance management system.
∎ • Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
∎ • Staff Management includes 5 Drivers (2 IRC and 3 Rented), Office Assistant (1), Cleaner- 3 (Incentive Worker) and 3 Security Guards (3rd Party)
∎ Others (5%):
∎ • Responsible to accomplish day to day work in close collaboration and coordination with cross functional teams
∎ • Ensure security of IRC Cox’s Office and follow up guard’s performance in coordination with Security team.
∎ • Consult and make recommendations together with the Operations/ Security Coordinator on Cox’s office security and administrative issues
∎ • Official cover role of Officer Administration (Dhaka), UKH (SC Team members. Fleet/Procurement/Asset & Inventory)
∎

Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Weekly 2 holidays, Insurance, Gratuity
∎ Two retention benefits in a year equivalent to two basic salaries

Employment Status: Contractual

Job Location: Cox's Bazar

Read Before Apply:

Standard of Professional Conduct:

The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality. 

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures. 

Company Information:
∎ International Rescue Committee (IRC)
∎ 3rd floor, Sayemon Heritage Residence, Baharchora, Cox’s Bazar
∎ The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future. In more than 40 countries and in 26 U.S. cities, our dedicated teams provide clean water, shelter, health care, education, protection and empowerment support to refugees and displaced people. The International Rescue Committee (IRC) Founded in 1933. David Miliband, President and CEO of the International Rescue Committee, is a former Foreign Secretary of the United Kingdom.

Address::
∎ 3rd floor, Sayemon Heritage Residence, Baharchora, Cox’s Bazar
∎ The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future. In more than 40 countries and in 26 U.S. cities, our dedicated teams provide clean water, shelter, health care, education, protection and empowerment support to refugees and displaced people. The International Rescue Committee (IRC) Founded in 1933. David Miliband, President and CEO of the International Rescue Committee, is a former Foreign Secretary of the United Kingdom.

Application Deadline: 10 Aug 2024

Category: Commercial/Supply Chain