Job Description

Title: Supply Chain Manager

Company Name: International Rescue Committee (IRC)

Vacancy: Not specific

Job Location: Cox's Bazar (Ukhia)

Employment Status: Contractual

Educational Requirements:
∎ Minimum Bachelor's Degree in Business Administration with major in International Business/Finance/Supply Chain/Management.
∎ Advanced professional certification or academic degree in supply chain management and/or emergency response management strongly preferred.

Experience Requirements:
∎ At least 6 year(s)

Job Context:
∎ The Supply Chain Manager is responsible for overall day to day management of Supply Chain and working closely with internal and external stakeholders to ensure effective supply chain function in IRC Bangladesh.
∎ Procurement and Supply Chain Planning
∎ All type of Procurement management
∎ Inventory, Warehousing and Assets Management
∎ Compliance
∎ Reporting on supply chain activities on weekly and monthly basis to SCC.
∎ Work Location: IRC-Bangladesh, Ukhiya Office.
∎ Reporting to: Supply Chain Coordinator
∎ Department: Operations
∎ Contract length: 1 year (with possibility of extension subject to funding, program needs and performance of incumbent)

Job Responsibilities:
∎ Under the direct supervision of the Supply Chain Coordinator, you will be responsible for the following:
∎ A. Supply Chain Planning:
∎ The Supply Chain Manager is responsible for working closely with internal and external stakeholders to ensure effective supply chain planning and preparation to support program implementation. Supply chain planning includes;-
∎ Develop procurement plans for active grants, in collaboration with program Coordinators/Managers and internal and external stakeholders to support program implementation.
∎ Ensure program teams develop distribution plan for supplies and assets of closed grants in the warehouses.
∎ Coordinate with supply chain field staff to ensure that there is sufficient spaces in warehouses before sending program supplies to the field sites.
∎ Ensure that supply chain department is well staffed and roles and responsibilities of each have clear job description.
∎ Preparing procurement plans, warehousing plans, transport plans and distribution plans.
∎ Implementing all IRC procurement SOPs
∎ Develop sourcing strategies and relationships with suppliers.
∎ Monitor supply market and conduct market surveys & analysis.
∎ B. Procurement
∎ Ensure:
∎ Perform Market Analyses by collecting, organizing and analyzing market data and financial reports
∎ Develop and regularly review Grant(s) procurement and distribution plans; ensuring resolution of all related issues collaborating with programs unit leadership.
∎ Develop and implement category sourcing strategy
∎ Handle Negotiations with suppliers
∎ Delegate procurement tasks between the procurement staff up to negotiation/competitive process and motor them daily basis.
∎ Lead and complete the bidding process by developing and issuing request for proposals (RFP) and completing a purchase request process
∎ Maintain relationships with suppliers, and program staff
∎ Prepare, review and apply Procurement contracts, including Master Agreements (MPA, MSA) for purchases
∎ Prepare and submit timely and accurate supply chain report(s) to SCC.
∎ Share weekly Procurement status report with all project managers and budget manager.
∎ Monthly reconciliation payment status with finance and share the report to SCC.
∎ C. Inventory, warehousing and Assets Management
∎ Ensure:
∎ Inventory control, including drug storage, Cold chain, buffer stock, contributions in kind stock (CIK) and food commodities
∎ Implement the IRC inventory policies with regard to all project Items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable.
∎ Ensure and follow up the distribution plan.
∎ Develop and ensure material distribution plans and up-to-date and being adhered to.
∎ Coordinate inventory disposal procedures
∎ Placement of the assets maintenance plans as per IRC policies, including repairs and insurance coverage process.
∎ Conduct Asset needs assessment
∎ Handle asset and property disposal, and auction management
∎ Ensure that grant inventory and asset report is accurate, regularly produced, reviewed and approved before the Grant closing date.
∎ Monthly reconciliation with finance and share the report to SCC
∎ D. Compliance
∎ Identify, document and timely report any IRC procurement deviations following the mechanism in place for appropriate follow up.
∎ Ensure all staff (international and national) are familiar and comply fully with the IRC Way policies;
∎ Implement and sustain segregation duties in procurement and other related functions.
∎ Review and provide feedback on assigned supply chain reports submitted by country offices;
∎ Develop and support implementation of improvement plans.
∎ Promptly Inform Supply Chain Coordinator any areas of concern or potential or suspected supply chain policy violations.
∎ Provide constructive support to other functions to ensure effective, compliance to policies & procedures.
∎ Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance;
∎ E. Staff Management and Development:
∎ Support recruitment of Supply Chain staff (written tests and interviews) through the effective utilization of the IRC supply chain competency matrix.
∎ Ensure each team members' objectives are set following the organizational unit visions as well as operations context(s);
∎ Provide face to face and remote orientation to newly hired supply chain staff, in designated countries;
∎ Assess supply chain staff competency and training gaps and develop appropriate intervention programmes
∎ Deliver Training and Professional development programmes
∎ Coordinate training and maintain training records
∎ F. Technical Management & Systems:
∎ Participate in the development and implementation of ERP, BvA and other Supply Chain systems and, when necessary, SC standard Operating Procedures.
∎ Pharmaceutical Supply Chain:
∎ In collaboration with the health team, ensure forecasts and supply planning for pharmaceutical supply are created for all health projects by project start date.
∎ With the guidance and support from global pharma leadership develop a supply strategy for the supply of pharmaceuticals (global, regional, national) including freight.
∎ Ensure the IRC standard pharmaceutical inventory tracking tool is in place and accurately maintained in each location
∎ Ensure implementation IRC pharmaceutical quality assurance policy, associated SOPs and procedures for Cold Chain standard methodology in the warehouse and in local transport.
∎ Ensure adequate drugs management and transportation tool and materials are available for the effective management of drugs.
∎ Internal and/or external contacts:
∎ Internal: Regular relationships with regional and country Supply Chain staff at all levels, and Project Coordinators/Mangers.
∎ External: May Serve as IRC Supply Chain representative in outside meetings, other non-governmental organizations, inter-agency groups and foundations.
∎ Perform Any other tasks as assigned by Line manager.r.

Additional Requirements:
∎ At least 6 years of experience in handling humanitarian Supply chain and Logistics;
∎ 3 years managerial experience in procurement and team management.
∎ Skilled on all procurement process including tender management, Procurement plan and executions;
∎ Strong ERP management skills;
∎ Demonstrated ability to develop and roll-out supply chain policy and SOPs;
∎ Clear training and mentoring ability;
∎ Experience working with a diverse portfolio of Donors and knowledge of specific donor guidelines.
∎ Have a high degree of flexibility and ability to work under sometimes extreme hardship conditions against tight deadlines.
∎ Strong computer and communication equipment skills, including Microsoft Office applications.
∎ Ability to lead teams
∎ Change management
∎ Risk management
∎ Decision-making capability
∎ Cross-functional collaboration
∎ Conflict resolution skills
∎ Strategic thinking
∎ Result Focus
∎ Effective Communication
∎ Problem-Solving ability
∎ Fluency in English is required.

Salary: Tk. 111200 (Monthly)

Compensation & Other Benefits:
∎ 2 (Two) Basic salaries in a year, eligible after 6 months of service, Gratuity: As per Policy, Health and Life Insurance. Mobile Allowance: as per policy)

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 27 May 2022

Company Information:
∎ 22 May 2022
∎ International Rescue Committee (IRC)
∎ Business : The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future. In more than 40 countries and in 26 U.S. cities, our dedicated teams provide clean water, shelter, health care, education, protection and empowerment support to refugees and displaced people. The International Rescue Committee (IRC) Founded in 1933. David Miliband, President and CEO of the International Rescue Committee, is a former Foreign Secretary of the United Kingdom.

Category: Commercial/Supply Chain