Safety and Security Advisor

Job Description

Title: Safety and Security Advisor

Company Name: UCEP Bangladesh

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Minimum Master's or equivalent degree in any relevant discipline from any government recognized university or institute. However, additional degree/qualification in the relevant field will be added advantage.

Experience Requirements:
∎ At least 8 year(s)

Job Context:
∎ Organize and oversee all safety & security operations of UCEP Bangladesh by drafting, developing and implementing policies and procedures to maintain expected level of standards.
∎ Create and preserve an environment where employees, students, trainees, visitors and property are safe and well-protected.
∎ Represent and promote UCEP Bangladesh as one of the leading and compliant organizations in the realm of safety & security.
∎ Promote a culture of safety & security regarding incident reporting, oversight office security, monitoring and surveillance.

Job Responsibilities:
∎ Strategic: (20%):
∎ Development and promotion of organizational values, clear strategies, policies, plans, effective risk management processes and contribute to set the organization's overall direction.
∎ Develop and implement safety & security policies, protocols and standard operating procedures as required and/or requested.
∎ Conduct safety & security audits covering the entire organization so that timely and effective measures are there in lace in order to face/handle/prevent untoward situations.
∎ Maintain an updated risk database laying out specific and detailed analysis of safety & security issues relating to UCEP Bangladesh and to ensure that the database is readily available to the top management.
∎ Take lead and handle all issues relating to safety & security with internal (e.g. different departments/regional offices etc.) and external bodies (e.g. police, fire service, court, media, local administration etc.).
∎ Operational: (50%)
∎ Conduct regular drills like evacuations, training sessions across the organization as per annual action plan so that students, trainees and employees are well oriented with security & safety procedures and equipment.
∎ Undertake regular visits across the organization in order to determine lapses, challenges and areas/means of improvements in the areas of safety & security and report to the appropriate management in a timely manner for immediate interventions/actions.
∎ Draft and present the areas of lapses in the existing safety & security frameworks/arrangements with the information of associated costs/resource requirements involved.
∎ Conduct regular briefing sessions to disseminate updated information on safety & security issues to enhance effective preparedness or better management of any events.
∎ Assist in preparing schedules and determining security posts to cover designated facilities and shifts.
∎ Ensure that outsourced security personnel conduct their duties and responsibilities in line with plans relating to schedules, security posts and organizational requirements.
∎ Inform and undertake necessary and timely initiatives/measures on certain issues like foot patrols, checking for fires, preventing vandalism, suspicious activity or persons or safety/fire hazards, burglary, robbery, encroachment and theft etc.
∎ Investigate and/or report about hazards and unusual or suspicious circumstances to the management and if required/requested, to law enforcing agencies for better management.
∎ Develop, disseminate and update safety and security checklists relating to particular activities/operations and ensure that those are taken into regular practices.
∎ Ensure timely supply of safety & security kits e.g. fire extinguishers and undertake timely measures so that those are operational/functional.
∎ Assess CCTV footages during safety & security audits so that any suspected/imminent risks/threats can be detected/addressed in a timely and efficient manner.
∎ Ensure that vendors comply with safety & security issues while working with UCEP Bangladesh. In this case, the individual is expected to assist the management in hiring the compliant vendors who duly address safety & security related issues in their operations/activities.
∎ Conduct enquiry or other proceedings as required and assigned by the management.
∎ Develop and contribute to establishing proper reporting line so that safety & security related issues are duly handled.
∎ Ensure that contact numbers like emergency services, utility services and law enforcing agencies are clearly visible and available across the organization.
∎ Undertake necessary initiatives on a regular basis so that the status of implementation relating to safety & security issues can be assessed.
∎ Collect reports from all the offices on a regular basis so that detailed scenario on safety & security issues can be understood.
∎ Update risk assessment tools on a regular and share those with the management.
∎ Control budgets for security operations and monitor expenses.
∎ Assist in negotiation and contract finalization processes so that the best interest of UCEP Bangladesh is maintained/served.
∎ Guide the management in securing the man, machine and property of UCEP Bangladesh.
∎ Promote and contribute to ongoing efforts towards gender equity & equality, child/staff protection & safeguard, inclusiveness, accessibility and discrimination free environment in the workplace and operations/activities/plans. In applicable cases, ensure that necessary budget allocation is there and in KPIs these issues are reflected regarding employees under supervision.
∎ Respond to medical emergencies, bomb threats, fire alarms, or intrusion alarms, following emergency response procedures.
∎ Monitor organizational compliance with relevant regulations of the government.
∎ Develop, conduct, support, or assist in governmental reviews, internal audit evaluations.
∎ Assist in designing project plans so that safety & security issues are addressed in the plan.
∎ Assist the management in making the organization accessible and inclusive.
∎ Lead and undertake necessary initiatives in the event of any sudden man-made (e.g. riot, violence, arson, civil unrest, hartal, blockade or natural disasters (e.g. earthquake, flood, cyclone etc.).
∎ Conduct threat or vulnerability analyses to determine probable frequency, criticality, consequence, or severity of natural or man-made disasters or criminal activity on the organization's image, sustainability or delivery of products or services.
∎ Develop or manage integrated security controls to ensure confidentiality, accountability, recoverability, or audit ability of sensitive information, proprietary information, or information technology resources.
∎ Attend meetings, professional seminars, or conferences to keep abreast of changes in executive legislative directives or new technologies impacting security operations as required and assigned by the management.
∎ Maintain necessary cooperation, coordination and liaison with internal (e.g. regional offices etc.) and external stakeholders (e.g. government, local administration, influential groups in the community) so that safety & security issues are properly handled and sustained.
∎ Render necessary support to organize different events in a smooth manner.
∎ Supervise the activities and operations of outsourced service providers so that safety & security are duly addressed, practiced and adhered to while working with UCEP Bangladesh.
∎ Undertake frequent visits across the organization as and when required and requested.
∎ Perform any other duties and responsibilities as deemed necessary and required by the supervisor/the office.
∎ People Management: (30%)
∎ Lead and ensure the necessary capacity development of relevant staff.
∎ develop team capacity both at HO and field level through intensive supervision, mentoring and training.
∎ Ensure supervision and performance evaluation of employees under supervision.
∎ Ensure systematic and effective delegation and decentralization of tasks.
∎ Assist in recruiting, training and supervising of relevant employees like security officers and guards.

Additional Requirements:
∎ Age at most 45 years
∎ Both males and females are allowed to apply
∎ Minimum 8 years of relevant professional experience including at least 3 years in managerial role.
∎ Proven experience as security manager or similar position.
∎ Retired officers with experiences of working with the military or law enforcing agencies will be considered as added advantage.
∎ Negotiation skill, motivational skill, team building skill are required.
∎ Should be gender sensitive and familiar with human rights based approach.
∎ Should be sensitive on protection issues including child abuse and protection from sexual exploitation and abuse (PSEA).
∎ Experienced in using relevant technology and equipment (e.g. CCTV), reporting and emergency response planning.
∎ Excellent knowledge of security & safety protocols and procedures.
∎ Solid understanding of budgeting and statistical data analysis.
∎ Working knowledge of MS Office.
∎ Further education in security administration or similar field will be an asset.
∎ Excellent communication and interpersonal skills.
∎ Outstanding organizational and leadership skills.
∎ Skill in both verbal and written communication.
∎ Skill in observing situations and decision making.
∎ Skill in dealing courteously with the public.
∎ Committed and reliable.
∎ Age limit for the applicant would be 45 years. Management has the right to make exceptions based on qualifications.

Salary: Negotiable

Application Deadline: September 15, 2019

Company Information:
∎ UCEP Bangladesh
∎ Address : Plot No 2 & 3, Mirpur-2, Dhaka - 1216
∎ Business : UCEP Bangladesh is a non-profit and non-government organization working with the motto “help to learn, skills to earn”! It serves children and youth and its programme includes second chance education, Technical Vocational Education and Training (TVET), support for job placement and advocacy for ensuring increased employability and Decent Work. UCEP Bangladesh has special focus on inclusion therefore, gives priority to the underprivileged. At present, UCEP Bangladesh works in 10 districts of the country. To learn more, please visit www.ucepbd.org.

Category: General Management/Admin