Regional Office Administrator

Job Description

Title: Regional Office Administrator

Company Name: World Vision Bangladesh

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Essential: Graduate in any business or Management discipline
∎ Skills Required: Administration

Experience Requirements:
∎ At least 5 year(s)
∎ The applicants should have experience in the following area(s): Administration, Customer Service, logistic management, Office Management, Supervision
∎ The applicants should have experience in the following business area(s): NGO

Job Context:
∎ The position is under Central Eastern Region (CER) of World Vision Bangladesh, covering Dhaka-Sylhet-Chattogram.
∎ The position will be directly reporting to Regional Field Director of Central Eastern Region.
∎ This position will be based in Dhaka and field visit (within and outside of Dhaka) is required for the job purpose.

Job Responsibilities:
∎ Support the Regional Field Director in implementing administrative policies and procedures, program and field visit schedule.
∎ Manage the Regional Field Office administration, Facility Management, Guest Relations, Event Management and Fleet Management.
∎ Comply with various policies, standards, and procedures of World Vision (WV's) such as field financial manual, Asset/Inventory policies, Supply Chain policy, Administration Policy, Security Policy, and Fleet Policy to ensure good financial accountability and stewardship; explore the challenge for the betterment of procedures and policies.
∎ Support the Regional Field Office, Area Programme offices/ Area Programme Cluster offices/ projects to ensure that administrative policies and procedures are properly implemented as per policy.
∎ Organize all the field visits from National Office, Support Office etc.
∎ Coordinate with hotels or guest house and ensure relevant logistics support.
∎ Facilitate the arrangement of different organizational events (such as - workshop, meeting, seminar, special days and maintains technical and logistical elements) as per need.
∎ Facilitate & coordinate general administrative services in Regional Field Office and Projects.
∎ Office Administration & Reception: Ensure proper front office administration, telephone services, tickets/visa processing, messenger service, mail/ and courier services, visitor relations, and other office administrative concerns are properly addressed.
∎ Record & Filing Management (archiving): Ensure there is proper file & record management and archiving in the Field and Projects.
∎ Guest Relations & Event Management.
∎ Asset Management & Fleet Management.
∎ Ensure on time payments to the suppliers and service providers.

Additional Requirements:
∎ Age 28 to 45 years

Salary: Negotiable

Compensation & Other Benefits:
∎ Weekly 2 holidays
∎ Festival Bonus: 1
∎ Benefits are applicable as per organizational structure

Application Deadline: June 27, 2019

Company Information:
∎ World Vision Bangladesh
∎ Address : Abedin Tower (2nd floor), 35 Kemal Ataturk Avenue, Banani, Dhaka - 1213, P.O. Box: 9071
∎ Business : World Vision (WV) is an established international Christian humanitarian development and advocacy organization dedicated for working with children, families and their communities worldwide to reach their fullest potential by tackling the causes of poverty & injustice. It serves all people regardless of religion, race, ethnicity, gender or ability.

Being a child-focused organization, World Vision has the responsibility to ensure safety & protection of the children while they come in contact with the staff; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child Protection Policy. Persons with a history of child rights and child protection violation are discouraged to apply.

Female are specially encourage to apply.

Category: General Management/Admin