PS to Vice Chancellor

Job Description

Title: PS to Vice Chancellor

Company Name: Green University of Bangladesh (GUB)

Vacancy: 1

Age: Na

Job Location: Narayanganj (Rupganj)

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): University

• Masters
• Bachelor/Honors
• Higher Secondary
• Secondary

• At least 2 years
• The applicants should have experience in the following business area(s): University

• Exceptional organisational and communication skills

• Detail-oriented with strong organizational skills.

• Proficiency in MS Office suite

• Ability to multitask and prioritize effectively

• Lifelong learner

Green University of Bangladesh is one of the leading universities in the private sector. We are looking for a dynamic individual to take the responsibility of Personal Secretary to the Vice Chancellor of the Green University of Bangladesh. We encourage individuals who are dedicated to working and building a career in academic administration.

• Manage Communication: Act as the primary point of contact for the VC, handling incoming calls, emails, and other correspondence. Screen and prioritize communication to ensure the VC`s time is used effectively.

• Calendar Management: Maintain the VC`s calendar, scheduling appointments, meetings, and events. Coordinate with internal and external stakeholders to arrange meetings and manage conflicts.

• Administrative Support: Provide comprehensive administrative support to the VC, including drafting correspondence, preparing reports, and maintaining records. Handle sensitive information with confidentiality and discretion.

• Meeting Support: Assist in the preparation of meeting agendas, collate relevant materials, and ensure meeting rooms are set up appropriately. Attend meetings as required, take minutes, and follow up on action items.

• Event Coordination: Support the planning and execution of special events, conferences, and official functions hosted by the VC`s office. Coordinate logistics, invite guests, and ensure events run smoothly.

• Liaison and Networking: Serve as a liaison between the VC`s office and other university departments, faculty, staff, students, external organizations, and stakeholders. Build and maintain positive relationships to facilitate effective communication and collaboration.

• Special Projects: Assist the VC with special projects, initiatives, or assignments as needed. Take on additional responsibilities and adapt to changing priorities to support the overall objectives of the VC`s office and the university.

• Problem Solving: Address issues and inquiries promptly, exercising sound judgment and discretion. Anticipate potential problems and proactively seek solutions to ensure the smooth operation of the VC`s office.

• Weekly 2 holidays,Medical allowance,Provident fund,Gratuity
• Salary Review: Yearly
• Festival Bonus: 2

• Earn Leave Encashment

• Shared Transportation Service

• As per the Officer`s Salary Grade of GUB