Job Description

Title: Project Officer, SIDA

Company Name: Islamic Relief Bangladesh

Vacancy: 2

Age: at most 40 years

Location: Cox's Bazar (Ukhia), Satkhira (Shyamnagar)

Maximum Salary: Tk. 47868 (Monthly)

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 9 Apr 2024

Education:
∎ Master of Social Science (MSS) in Development Studies
∎ Master of Science (MSc) in Civil Engineering
∎ Master of Science (MSc) in Geography and Environment

Requirements:

Additional Requirements:
∎ Age at most 40 years
∎ Food Security and Livelihood, WASH, Shelter and Emergency Humanitarian Response related project will be considered as an added advantage.
∎ Project Implementation Skill.
∎ Social Mobilization Skill
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Basic Photographic Skill
∎ Financial management
∎ Decision making
∎ Conflict resolution
∎ Leadership
∎ Self-development
∎ Problem solving
∎ Planning, analytical and organizational skills
∎ Ability to work under pressure and manage workload effectively
∎ Supportive, effective and good team player
∎ Staff Management
∎ Willing to adapt to IRW’s norms and values
∎ Working knowledge of Microsoft Word/ Excel/Power Point/Adobe Photoshop, Auto Cad.
∎ Working knowledge-Reading/Writing/Speaking/Listening for English & Bengali
∎ Having a valid driving license for motor bike and willing to travel and work in the most remote areas of Bangladesh.
∎ Masters in Disaster Management will be added advantage
∎ Experience in working with:
∎ Food Security and Livelihood, WASH, Shelter and Emergency Humanitarian Response related project will be considered as an added advantage.
∎ Essential competencies:
∎ Project Implementation Skill.
∎ Social Mobilization Skill
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Basic Photographic Skill
∎ Financial management
∎ Decision making
∎ Conflict resolution
∎ Leadership
∎ Self-development
∎ Problem solving
∎ Planning, analytical and organizational skills
∎ Ability to work under pressure and manage workload effectively
∎ Supportive, effective and good team player
∎ Staff Management
∎ Willing to adapt to IRW’s norms and values
∎ Working knowledge of Microsoft Word/ Excel/Power Point/Adobe Photoshop, Auto Cad.
∎ Working knowledge-Reading/Writing/Speaking/Listening for English & Bengali
∎ Having a valid driving license for motor bike and willing to travel and work in the most remote areas of Bangladesh.

Responsibilities & Context:
∎ Ensure project activities are in line with Project Proposal, Budget and Log-frame.
∎ Develop a comprehensive Project Implementation Plan (PIP) based on the project proposal, budget, and local context to achieve project goals and objectives.
∎ Under the supervision of the Project Manager, ensure project eminence and adherence to organizational standards.
∎ Implement IRB country strategy at the field level to align project activities with broader organizational goals.
∎ Ensure quality and standards in Food Security and Livelihoods (FSL), Water, Sanitation, and Hygiene (WASH), emergency relief, recovery, and rehabilitation interventions throughout the project.
∎ Assist the Project Manager in managing the project, overseeing the budget, conducting monthly expenditure analysis, preparing reports, and forecasting fund requirements.
∎ Ensure strict compliance with donor rules and regulations throughout project implementation.
∎ Engage in needs assessments, impact evaluations, post-distribution monitoring (PDM), and other planned activities such as workshops and meetings.
∎ Promote and adhere to SPHERE and Core Humanitarian Standard (CHS) principles throughout the project cycle. Ensure the implementation of Complaints & Feedback Mechanism (CFM), Child Protection, Safeguarding, and Gender Sensitivity measures in all project activities.
∎ Coordinate and conduct basic skill development training sessions for project participants covering various topics such as improved homestead agriculture practices, repair and maintenance of WASH interventions, shelter, health & hygiene promotion, as well as Protection and Gender Issues.
∎ Participate in and facilitate weekly and monthly project-related awareness raising and feedback sessions, including courtyard meetings at the community level, to ensure effective communication and engagement with beneficiaries.
∎ Provide orientation sessions to key stakeholders on Complaints & Feedback Mechanism (CFM), Child Protection, Safeguarding, and
∎ Gender Sensitivity issues relevant to project activities, fostering understanding and adherence to best practices.
∎ Prepare monthly, quarterly, interim, and final reports according to the project proposal and specific project requirements.
∎ Provide progress reports to the Project Manager, ensuring timely communication of project updates and achievements.
∎ Assist the Project Manager in preparing financial expenditure reports and ensure they are regularly updated and accurate.
∎ Support the Project Manager in meeting various reporting deadlines by providing necessary inputs and facilitating timely submission.
∎ Maintain and update the project tracking system regularly to monitor progress and ensure data accuracy.
∎ Ensure organizational visibility at different project stages by implementing visibility measures as per IR guidelines.
∎ Prepare, review, organize, and archive all project-related documents, ensuring compliance with Humanitarian & Resilience Programme department requirements and deadlines.
∎ Assist in archiving project documents, both in hard copy and electronic formats, in accordance with IR guidelines and procedures.
∎ Share relevant project information with the knowledge management team to contribute to organizational learning and improvement.
∎ Organize the project inception meeting with stakeholders at various levels to ensure clear understanding and alignment of project objectives and expectations.
∎ Coordinate the overall implementation of the program at the field level, overseeing activities and ensuring adherence to project plans and timelines.
∎ Manage the field team both on-site and remotely, providing guidance and support as needed to ensure effective project delivery.
∎ Establish and maintain effective networking and coordination with upazila, DC office, and other key stakeholders to foster collaboration and alignment with project goals.
∎ Foster appropriate links with national/local authorities, state institutions, civil society, and other relevant stakeholders, facilitating coordination and information exchange.
∎ Liaise with partners, government representatives, donor agencies, and national and international NGOs to ensure smooth implementation of the project and foster collaboration.
∎ Organize phase-out meetings and lessons learned workshops to facilitate organizational development and improve future project implementations.
∎ Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization etc.) activities.
∎ Support in the procurement of materials like requisition, follow-up etc.
∎ Facilitate donor/external visits and ensure that recommendations of visitors are addressed.
∎ Laundering to achieve the program’s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Ensure quality implementation and effective monitoring of the project in target location/s-40%
∎ Ensure project activities are in line with Project Proposal, Budget and Log-frame.
∎ Develop a comprehensive Project Implementation Plan (PIP) based on the project proposal, budget, and local context to achieve project goals and objectives.
∎ Under the supervision of the Project Manager, ensure project eminence and adherence to organizational standards.
∎ Implement IRB country strategy at the field level to align project activities with broader organizational goals.
∎ Ensure quality and standards in Food Security and Livelihoods (FSL), Water, Sanitation, and Hygiene (WASH), emergency relief, recovery, and rehabilitation interventions throughout the project.
∎ Assist the Project Manager in managing the project, overseeing the budget, conducting monthly expenditure analysis, preparing reports, and forecasting fund requirements.
∎ Ensure strict compliance with donor rules and regulations throughout project implementation.
∎ Engage in needs assessments, impact evaluations, post-distribution monitoring (PDM), and other planned activities such as workshops and meetings.
∎ Promote and adhere to SPHERE and Core Humanitarian Standard (CHS) principles throughout the project cycle. Ensure the implementation of Complaints & Feedback Mechanism (CFM), Child Protection, Safeguarding, and Gender Sensitivity measures in all project activities.
∎ Capacity building initiatives for project participants, key stakeholders and project staff at program level-20%
∎ Coordinate and conduct basic skill development training sessions for project participants covering various topics such as improved homestead agriculture practices, repair and maintenance of WASH interventions, shelter, health & hygiene promotion, as well as Protection and Gender Issues.
∎ Participate in and facilitate weekly and monthly project-related awareness raising and feedback sessions, including courtyard meetings at the community level, to ensure effective communication and engagement with beneficiaries.
∎ Provide orientation sessions to key stakeholders on Complaints & Feedback Mechanism (CFM), Child Protection, Safeguarding, and
∎ Gender Sensitivity issues relevant to project activities, fostering understanding and adherence to best practices.
∎ Ensure effective reporting, appropriate archiving, and visibility according to the project need-20%
∎ Prepare monthly, quarterly, interim, and final reports according to the project proposal and specific project requirements.
∎ Provide progress reports to the Project Manager, ensuring timely communication of project updates and achievements.
∎ Assist the Project Manager in preparing financial expenditure reports and ensure they are regularly updated and accurate.
∎ Support the Project Manager in meeting various reporting deadlines by providing necessary inputs and facilitating timely submission.
∎ Maintain and update the project tracking system regularly to monitor progress and ensure data accuracy.
∎ Ensure organizational visibility at different project stages by implementing visibility measures as per IR guidelines.
∎ Prepare, review, organize, and archive all project-related documents, ensuring compliance with Humanitarian & Resilience Programme department requirements and deadlines.
∎ Assist in archiving project documents, both in hard copy and electronic formats, in accordance with IR guidelines and procedures.
∎ Share relevant project information with the knowledge management team to contribute to organizational learning and improvement.
∎ Ensures comprehensive and effective communication, coordination and advocacy with different stakeholders-15%
∎ Organize the project inception meeting with stakeholders at various levels to ensure clear understanding and alignment of project objectives and expectations.
∎ Coordinate the overall implementation of the program at the field level, overseeing activities and ensuring adherence to project plans and timelines.
∎ Manage the field team both on-site and remotely, providing guidance and support as needed to ensure effective project delivery.
∎ Establish and maintain effective networking and coordination with upazila, DC office, and other key stakeholders to foster collaboration and alignment with project goals.
∎ Foster appropriate links with national/local authorities, state institutions, civil society, and other relevant stakeholders, facilitating coordination and information exchange.
∎ Liaise with partners, government representatives, donor agencies, and national and international NGOs to ensure smooth implementation of the project and foster collaboration.
∎ Organize phase-out meetings and lessons learned workshops to facilitate organizational development and improve future project implementations.
∎ Others-5%
∎ Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization etc.) activities.
∎ Support in the procurement of materials like requisition, follow-up etc.
∎ Facilitate donor/external visits and ensure that recommendations of visitors are addressed.
∎ Laundering to achieve the program’s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Weekly 2 holidays, Insurance, Gratuity, Provident fund
∎ Festival Bonus: 1
∎ High cost Allowance will be applicable for cox’s bazar staff only (10% of the monthly salary for each month) and Other benefits will be provided as per organizational HR Policy
∎ High cost Allowance will be applicable for cox’s bazar staff only (10% of the monthly salary for each month) and Other benefits will be provided as per organizational HR Policy

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Cox's Bazar (Ukhia), Satkhira (Shyamnagar)

Read Before Apply: For more details on Job information, Please download the job description from our official website (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, disability, class, caste, or religion.

Apply Procedure:

Hard Copy:

Company Information:
∎ Islamic Relief Bangladesh
∎ Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212

Address::
∎ Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212

Application Deadline: 21 Apr 2024

Category: NGO/Development