Project Manager (ASTHA)- Humanitarian Resilience Programme

Job Description

Title: Project Manager (ASTHA)- Humanitarian Resilience Programme

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Location: Sunamganj (Sunamganj Sadar)

Maximum Salary: Tk. 78317 (Monthly)

Experience:
∎ At least 8 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 3 Jun 2024

Education:
∎ Master of Social Science (MSS) in Development Studies, Master of Social Science (MSS) in Public Health, Masters

Requirements:

Additional Requirements:
∎ Education with Development Studies will get preference.
∎ Previous managerial or supervisorial experience
∎ NGO Experience in national & international especially on Food Security and Livelihood, WASH, Shelter and Emergency Humanitarian Response related project will be considered as an added advantage.
∎ Excellent facilitation skills (facilitation of training, awareness sessions, communication with the community).
∎ Knowledge of humanitarian aid project management tools (project cycle, etc.)Good planning and organizational skillsAdaptability and comprehension
∎ Capacity to manage teams, while strengthening their competencies and autonomy.
∎ Negotiating skills.
∎ Team-working skills.
∎ Forward-planning and decision-making
∎ Report writing skill
∎ Problem-Solving Skill
∎ Humanitarian Principal
∎ Willing to adapt to IRW’s norms and values
∎ Community Mobilization
∎ General Knowledge on FSL, WASH, Health, GBV infrastructure Maintenance
∎ English language skills mandatory
∎ Flexibility under pressure and in response to changing needs
∎ Working knowledge of Microsoft Word/ Excel/PowerPoint/ Basic Internet/ etc.
∎ Working knowledge-Reading/Writing/Speaking/Listening-English and Bengali
∎ No serious illness
∎ Have a valid driving license for motor bike and willing to travel and work in the most remote areas of Bangladesh
∎ Education with Development Studies will get preference.
∎ Previous managerial or supervisorial experience
∎ NGO Experience in national & international especially on Food Security and Livelihood, WASH, Shelter and Emergency Humanitarian Response related project will be considered as an added advantage.
∎ Essential Competencies:
∎ Excellent facilitation skills (facilitation of training, awareness sessions, communication with the community).
∎ Knowledge of humanitarian aid project management tools (project cycle, etc.)Good planning and organizational skills
∎ Adaptability and comprehension
∎ Capacity to manage teams, while strengthening their competencies and autonomy.
∎ Negotiating skills.
∎ Team-working skills.
∎ Forward-planning and decision-making
∎ Report writing skill
∎ Problem-Solving Skill
∎ Humanitarian Principal
∎ Willing to adapt to IRW’s norms and values
∎ Community Mobilization
∎ General Knowledge on FSL, WASH, Health, GBV infrastructure Maintenance
∎ English language skills mandatory
∎ Flexibility under pressure and in response to changing needs
∎ IT Skill:
∎ Working knowledge of Microsoft Word/ Excel/PowerPoint/ Basic Internet/ etc.
∎ Language:
∎ Working knowledge-Reading/Writing/Speaking/Listening-English and Bengali
∎ Physical:
∎ No serious illness
∎ Prerequisites:
∎ Have a valid driving license for motor bike and willing to travel and work in the most remote areas of Bangladesh

Responsibilities & Context:
∎ Ensure sound project management and take full responsibility for the overall implementation of the emergency humanitarian support project, as per the project documents and the IR rules and regulations;
∎ Support and coordinate the preparatory activities of the project including office setup, participatory planning, selection of the locations, technical survey & beneficiaries’ selection.
∎ Build, motivate and lead a high-performing team consisting of project personnel, expert consultants, and service providers.
∎ Provide inputs in the identification of linkages between the project and other related projects to maximize the efficient and effective use of resources;
∎ Design projects implementation guideline and prepare project implementation plan (PIP) considering proposal and local context to achieve set goals and objectives
∎ Provide strategic direction, oversight & leadership to Project staffs to manage the project.
∎ Hold overall responsibility for maintaining strict compliance to donor rules and regulations.
∎ Oversee and manage the budget as per project documents and authority grid and carry out the monthly expenditure analysis, prepare reports and requirement of fund.
∎ Ensure that minimum standards in financial and logistics management are met to ensure accountability and transparency.
∎ Support program staff to use appropriate project management tools to plan, review and track progress on project implementation as well as on the utilization of project resources.
∎ Ensure quality and impact of the program and emergency responses, ensuring that gender inequity is addressed.
∎ Ensure that local purchase and expenditure are done as per Islamic Relief Bangladesh policy.
∎ Ensure the stock book, Inventory and other essential register are maintained properly and timely in effective manner as per Islamic Relief Bangladesh policy
∎ Checking the all-bill voucher within the team and forwarded to Finance officer for necessary action.
∎ Facilitate project orientation sessions for newly onboarded project staff members.
∎ Develop and deliver training sessions on humanitarian topics including Water, Sanitation, and Hygiene (WASH), shelter management, and protection.
∎ Provide personalized coaching sessions to staff members to deepen their understanding of project goals and objectives.
∎ Ensure project participants are educated and empowered in various aspects of homestead agriculture and hygiene practices, including irrigation techniques, harvesting methods, post-harvest management, and utilizing weather information for agricultural productivity.
∎ Conduct caretaker training sessions for WASH project participants to promote the long-term sustainability of water wells and WASH interventions.
∎ Train and equip Union WATSAN committees to effectively manage water and sanitation initiatives at the community level.
∎ Monitor project activities effectively, preparing monthly work plans and ensuring their implementation.
∎ Regularly follow up on project activities, financial status, and progress.
∎ Address crucial project-related problems forwarded by field staff promptly.
∎ Prepare and submit monthly, quarterly, and final reports as per program and project requirements.
∎ Provide progress reports to the country office and update financial reports as necessary.
∎ Meet various reporting deadlines and maintain proper documentation, adhering to IR guidelines.
∎ Organize project inception meetings at different levels and liaise with partners, government representatives, donor agencies, and NGOs for smooth project implementation.
∎ Participate in meetings with upazila and district administration, ensuring transparent coordination and regular information-sharing.
∎ Coordinate with other IRB staff, attend program review meetings, and organize lesson-learning workshops for organizational development.
∎ Arrange project exit meetings at community and LGI levels and collect successful project completion letters from relevant authorities...
∎ Ensure the functionality of CRM throughout the project stages, providing continuous orientation to staff.
∎ Maintain complaint logs and registers at the project office level and ensure project visibility at various stages and levels.
∎ Actively participate in and engage with seasonal programs such as Ramadan, Qurbani, Winterization, etc., ensuring smooth implementation of related activities.
∎ Ensure that local purchases and expenditures are conducted in accordance with Islamic Relief Bangladesh policies and procedures.
∎ Maintain stock books, inventories, and other essential registers accurately and in a timely manner to facilitate efficient project operations.
∎ Assist in the procurement process for materials, including requisition and follow-up, to ensure timely acquisition and delivery of necessary resources.
∎ Take proactive initiatives to ensure the security of project staff and participants during project interventions, prioritizing safety at all times.
∎ Facilitate donor and external visits, ensuring that visitor recommendations are addressed promptly and effectively.
∎ Demonstrate willingness and ability to travel frequently for extended periods, including to remote project areas, as required by project needs.
∎ Perform any other duties as assigned by the Supervisor, contributing to the overall success of project implementation
∎ Project Implementation- 40%
∎ Ensure sound project management and take full responsibility for the overall implementation of the emergency humanitarian support project, as per the project documents and the IR rules and regulations;
∎ Support and coordinate the preparatory activities of the project including office setup, participatory planning, selection of the locations, technical survey & beneficiaries’ selection.
∎ Build, motivate and lead a high-performing team consisting of project personnel, expert consultants, and service providers.
∎ Provide inputs in the identification of linkages between the project and other related projects to maximize the efficient and effective use of resources;
∎ Design projects implementation guideline and prepare project implementation plan (PIP) considering proposal and local context to achieve set goals and objectives
∎ Provide strategic direction, oversight & leadership to Project staffs to manage the project.
∎ Hold overall responsibility for maintaining strict compliance to donor rules and regulations.
∎ Oversee and manage the budget as per project documents and authority grid and carry out the monthly expenditure analysis, prepare reports and requirement of fund.
∎ Ensure that minimum standards in financial and logistics management are met to ensure accountability and transparency.
∎ Support program staff to use appropriate project management tools to plan, review and track progress on project implementation as well as on the utilization of project resources.
∎ Ensure quality and impact of the program and emergency responses, ensuring that gender inequity is addressed.
∎ Ensure that local purchase and expenditure are done as per Islamic Relief Bangladesh policy.
∎ Ensure the stock book, Inventory and other essential register are maintained properly and timely in effective manner as per Islamic Relief Bangladesh policy
∎ Checking the all-bill voucher within the team and forwarded to Finance officer for necessary action.
∎ Capacity Building Initiatives- 20%
∎ Facilitate project orientation sessions for newly onboarded project staff members.
∎ Develop and deliver training sessions on humanitarian topics including Water, Sanitation, and Hygiene (WASH), shelter management, and protection.
∎ Provide personalized coaching sessions to staff members to deepen their understanding of project goals and objectives.
∎ Ensure project participants are educated and empowered in various aspects of homestead agriculture and hygiene practices, including irrigation techniques, harvesting methods, post-harvest management, and utilizing weather information for agricultural productivity.
∎ Conduct caretaker training sessions for WASH project participants to promote the long-term sustainability of water wells and WASH interventions.
∎ Train and equip Union WATSAN committees to effectively manage water and sanitation initiatives at the community level.
∎ Monitoring, Evaluation, Reporting, and Documentation- 20%
∎ Monitor project activities effectively, preparing monthly work plans and ensuring their implementation.
∎ Regularly follow up on project activities, financial status, and progress.
∎ Address crucial project-related problems forwarded by field staff promptly.
∎ Prepare and submit monthly, quarterly, and final reports as per program and project requirements.
∎ Provide progress reports to the country office and update financial reports as necessary.
∎ Meet various reporting deadlines and maintain proper documentation, adhering to IR guidelines.
∎ Coordination, CFM and Advocacy-15%
∎ Organize project inception meetings at different levels and liaise with partners, government representatives, donor agencies, and NGOs for smooth project implementation.
∎ Participate in meetings with upazila and district administration, ensuring transparent coordination and regular information-sharing.
∎ Coordinate with other IRB staff, attend program review meetings, and organize lesson-learning workshops for organizational development.
∎ Arrange project exit meetings at community and LGI levels and collect successful project completion letters from relevant authorities...
∎ Ensure the functionality of CRM throughout the project stages, providing continuous orientation to staff.
∎ Maintain complaint logs and registers at the project office level and ensure project visibility at various stages and levels.
∎ Other Requirements- 5%
∎ Actively participate in and engage with seasonal programs such as Ramadan, Qurbani, Winterization, etc., ensuring smooth implementation of related activities.
∎ Ensure that local purchases and expenditures are conducted in accordance with Islamic Relief Bangladesh policies and procedures.
∎ Maintain stock books, inventories, and other essential registers accurately and in a timely manner to facilitate efficient project operations.
∎ Assist in the procurement process for materials, including requisition and follow-up, to ensure timely acquisition and delivery of necessary resources.
∎ Take proactive initiatives to ensure the security of project staff and participants during project interventions, prioritizing safety at all times.
∎ Facilitate donor and external visits, ensuring that visitor recommendations are addressed promptly and effectively.
∎ Demonstrate willingness and ability to travel frequently for extended periods, including to remote project areas, as required by project needs.
∎ Perform any other duties as assigned by the Supervisor, contributing to the overall success of project implementation

Compensation & Other Benefits:
∎ Weekly 2 holidays, Insurance, Provident fund, Gratuity, Mobile bill, Tour allowance
∎ Festival Bonus: 1
∎ Other benefits will be provided as per the organizational HR policy.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Sunamganj (Sunamganj Sadar)

Read Before Apply:

For more details on Job information, Please download the job description from our official website (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal-opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, disability, class, caste, or religion.

Apply Procedure:

Hard Copy:
∎ If the candidates feel that their qualifications, exposure, and experience match our requirements, and they are willing to commit to our values and are sympathetic to our beliefs then please download the Application Form from our official website (islamicrelief.org.bd) and send the filled form to [email protected] on or before the closing date. Please mention only the "Position Name" as the subject of the e-mail. Only shortlisted candidates will be contacted for the further selection process.

Company Information:
∎ Islamic Relief Bangladesh
∎ Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.



Address::
∎ Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement. IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness. Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

Application Deadline: 15 Jun 2024

Category: NGO/Development