Job Description
Title: Program Officer
Company Name: JSI Research & Training Institute, Inc.
Vacancy: 1
Location: Dhaka
Minimum Salary: Negotiable
Experience:
∎ At least 4 years
∎ The applicants should have experience in the following business area(s):NGO
Published: 4 Dec 2024
Education:
∎ Bachelor/Honors
Requirements:
Additional Requirements:
∎ At least four years of experience in administrative and secretarial services, especially in program support in any national or international organization, preferably in an NGO.
∎ Ability to work independently, manage multiple priorities, and understand petty cash management well.
∎ Experience in event management, e.g., meetings/workshops/seminars/training.
∎ Good interpersonal communication skills, proficiency in MS Office, typing skills in Bangla
∎ A good listener and patient in any situation
∎ Ability to work under pressure and when facing deadlines
∎ Adequate skills in reporting, documentation, and presentation in English and Bangla.
∎ Desired Qualifications
Responsibilities & Context:
∎ Provide administrative, logistic, and Programmatic support to the UHA Dhaka office.
∎ Work with the F&O team to organize and coordinate workshops, training, and meetings; prepare a budget; organize the venue; send invitations; and provide logistic support during the workshop/training.
∎ Support in out-sourcing or sub-contracting program activities as required.
∎ Assist HR by preparing needed documents for regular staff recruitment and consultant identification, keeping consultant and intern agreements, and submitting and tracking invoices.
∎ Prepare, translate, type Bangla, proofread, and support the development of program materials, banners, festoons, newsletters, and brochures.
∎ Assist Team members in developing and printing project materials
∎ Assist program team members in knowledge management, monitoring, and program quality assurance.
∎ Provide administrative assistance to the Deputy Chief of Party. Support DCOP in scheduling, communications, logistics, and other tasks as required.
∎ Ensure support in managing office systems and functions, such as coordinating mail distribution, arranging meetings and presentations, maintaining a calendar, photocopying, and processing procurement requests.
∎ Develop, maintain, and update the UHA filing system (hard and soft); prepare program protocols; systematically keep program documents and reference documents and ensure their availability for the team as and when required.
∎ Support in information dissemination - respond to information inquiries about the program; help develop publications and ensure their dissemination
∎ Facilitate day-to-day communication and information sharing with UHA team members and partners.
∎ Liaise with Finance, HR, Admin, and IT to ensure smooth office operations.
∎ Provide infographic services to the program
∎ Work in coordination with other programs in the sector
∎ Ensure required support to other sector teams as and when required
∎ Ready to work in any natural disaster or emergency anywhere in Bangladesh.
∎ Ensure support for any other tasks assigned by the supervisor.
∎ The successful candidate should have similar experience in an USAID funded project.
∎
∎ Primary Responsibilities & Duties
∎ Program Support Services
∎ Provide administrative, logistic, and Programmatic support to the UHA Dhaka office.
∎ Work with the F&O team to organize and coordinate workshops, training, and meetings; prepare a budget; organize the venue; send invitations; and provide logistic support during the workshop/training.
∎ Support in out-sourcing or sub-contracting program activities as required.
∎ Assist HR by preparing needed documents for regular staff recruitment and consultant identification, keeping consultant and intern agreements, and submitting and tracking invoices.
∎ Prepare, translate, type Bangla, proofread, and support the development of program materials, banners, festoons, newsletters, and brochures.
∎ Assist Team members in developing and printing project materials
∎ Assist program team members in knowledge management, monitoring, and program quality assurance.
∎ Secretarial/Administrative Services
∎ Provide administrative assistance to the Deputy Chief of Party. Support DCOP in scheduling, communications, logistics, and other tasks as required.
∎ Ensure support in managing office systems and functions, such as coordinating mail distribution, arranging meetings and presentations, maintaining a calendar, photocopying, and processing procurement requests.
∎ Develop, maintain, and update the UHA filing system (hard and soft); prepare program protocols; systematically keep program documents and reference documents and ensure their availability for the team as and when required.
∎ Support in information dissemination - respond to information inquiries about the program; help develop publications and ensure their dissemination
∎ Facilitate day-to-day communication and information sharing with UHA team members and partners.
∎ Liaise with Finance, HR, Admin, and IT to ensure smooth office operations.
∎ General Services
∎ Provide infographic services to the program
∎ Work in coordination with other programs in the sector
∎ Ensure required support to other sector teams as and when required
∎ Ready to work in any natural disaster or emergency anywhere in Bangladesh.
∎ Ensure support for any other tasks assigned by the supervisor.
∎ JSI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D.
∎
∎ JSI is a child-safe organization, and the safety and well-being of children is a priority of our organization. We have robust recruitment procedures to ensure that all staff are suited to work with the children served by our programs.
Skills & Expertise:
Workplace:
∎ Work at office
Employment Status: Full Time
Job Location: Dhaka
Company Information:
∎ JSI Research & Training Institute, Inc.
∎ House 28, Road 63, Flat E-1, Gulshan North,
Dhaka 1212 (The Demised Premises)
∎ https://www.jsi.com/
∎ JSI Research & Training Institute, Inc. is an international organization based in Boston, Massachusetts, USA. JSI works extensively with national and local governments, NGOs, the private sector, and traditional leaders to expand access to services for vulnerable populations. JSI is committed to improving the health of underserved populations through innovative approaches in a range of public health areas, including HIV, sexual and reproductive health, technical and organizational capacity building, supply chain strengthening, strategic information management, health systems management, and policy development.
Address::
∎ House 28, Road 63, Flat E-1, Gulshan North,
Dhaka 1212 (The Demised Premises)
∎ https://www.jsi.com/
∎ JSI Research & Training Institute, Inc. is an international organization based in Boston, Massachusetts, USA. JSI works extensively with national and local governments, NGOs, the private sector, and traditional leaders to expand access to services for vulnerable populations. JSI is committed to improving the health of underserved populations through innovative approaches in a range of public health areas, including HIV, sexual and reproductive health, technical and organizational capacity building, supply chain strengthening, strategic information management, health systems management, and policy development.
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 8 Dec 2024
Category: General Management/Admin
