Job Description

Title: Procurement Officer

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Job Location: Dhaka (Baridhara)

Employment Status: Full-time

Educational Requirements:
∎ Master of Business Administration (MBA) in Management, Master of Business Administration (MBA) in Supply Chain Management, Masters degree in any discipline

Experience Requirements:
∎ At least 5 year(s)

Job Responsibilities:
∎ Ensure Strategic & planned support for procurement- 20%
∎ To be responsible for developing and introducing a standard Procurement system including various formats for Islamic Relief Bangladesh (IRB) under the supervision and guidance of Procurement Coordinator.
∎ To assist management for developing short and long term procurement plan and responsible to implement the plan accordingly under the supervision and guidance of Procurement Coordinator.
∎ To assist the Procurement Coordinator for modifying, reviewing and developing IR Procurement activities.
∎ To be responsible for ensuring proper management and maintain all documents and file related to all procurement of IRB.
∎ To be responsible for providing the relevant information and documents to the management as well as internal and external auditors.
∎ Ensure Core procurement, supply chain and functional process are in place-75%
∎ To arrange Procurement Committee (PC) meetings and prepare minutes / comparative statement for getting approval from Procurement Committee (PC).
∎ Contract Management; follow up the vendors until the goods/services are duly delivered.
∎ To be responsible for monitoring of Purchase Requisition (PR or PREQ), initiating process for purchase, RFQs or Press Tender, making preliminary evaluations of bids, preparing papers for final analysis and decision making.
∎ To develop bidding documents, invitation to bids, bid receiving and evaluation and prepare contract with the selected bidders for approval.
∎ To be responsible for vendor management, making yearly contract and agreement with the selected bidders under the supervision of Procurement Coordinator.
∎ To be responsible for preparing a bill of suppliers to maintain the billing system and submitting the same to designated department for the payment process.
∎ To be responsible to complete all the activities in time with the cooperation of the team.
∎ The Procurement Officer will be more committed and dedicated to the organization and will be responsible to meet emergency requirements of the organization.
∎ To perform any other duties and activities as and when required by the management
∎ To ensure that the sufficient resources are available to meet office requirements and the resources of the office are used efficiently and economically.
∎ To be responsible to survey the market frequently and update the information related with procurement.
∎ To be responsible to visit different field of IRB as and when required.
∎ To take part in the process of enlisting new suppliers for better competition regarding price, time & quality and maintain a database of suppliers, agents and vendors and update the supplier enlisted document.
∎ Other- 5%
∎ Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization etc.) activities.
∎ Facilitate donor/external visits and ensure that recommendations of visitors are addressed.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery or money Laundering to achieve the program's goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Perform any other duties assigned by the Supervisor.

Additional Requirements:
∎ Age at most 40 years
∎ Experience in working with:
∎ Procurement
∎ Logistics
∎ Administrations
∎ Essential:-
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Financial management
∎ Decision making
∎ Conflict resolution
∎ Leadership
∎ Self-development
∎ Problem solving
∎ Planning, analytical and organizational skills
∎ Strategic Management
∎ Ability to work under pressure and manage workload effectively
∎ Supportive, effective and good team player
∎ Willing to adapt & respect to IR's values.
∎ Dynamic and Prompt
∎ Integrity
∎ Proven Expertise of Microsoft Word/ Excel/Power Point/ Basic Internet
∎ Working knowledge-Reading/Writing/Speaking/Listening-English/Bengali
∎ No serious illness
∎ Person with disability are encouraged to apply

Salary: Tk. 47868 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other benefits will be provided as per organizational HR Policy.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 25 Dec 2023

Company Information:
∎ 13 Dec 2023
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.



Category: Commercial/Supply Chain

: For more details on Job information, Please download the job description from our official website (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, disability, class, caste or religion.