Procurement Assistant

Job Description

Title: Procurement Assistant

Company Name: American International School Dhaka

Vacancy: --

Location: Dhaka

Salary: Negotiable

Experience:
∎ At least 3 years

Published: 27 Nov 2024

Education:
∎ BA or BBS in Supply Chain Management, Business Logistics or Warehouse Management required. Master’s Degree Preferred.

Requirements:

Additional Requirements:
∎ Three years of experience in a related position
∎ Advanced Fluency in English. Ability to manage database input and updates.
∎ Experience:
∎ Three years of experience in a related position
∎ Knowledge & Skills:
∎ Advanced Fluency in English. Ability to manage database input and updates.

Responsibilities & Context:
∎ Assist in sourcing and purchasing goods, materials, and services as required by the school.
∎ Research and identify reliable vendors and suppliers, obtain quotations, and evaluate bids.
∎ Source new vendors, manage vendor enlistment procedures, collect compliance documentation, and conduct due diligence checks.
∎ Handle subscriptions, PD, and other online purchases using the P-Card.
∎ Follow up with vendors to ensure timely delivery of goods and services, receive deliveries, and submit bills to F&A for payment.
∎ Address any issues or discrepancies related to deliveries or invoices.
∎ Maintain accurate records of all purchase orders, invoices, contracts, and delivery schedules.
∎ Track and update procurement files to ensure compliance with audit and legal requirements.
∎ Assist in preparing cost analyses and financial reports for procurement activities.
∎ Ensure all procurement activities comply with local and international regulations, as applicable.
∎ Adhere to the school’s ethical guidelines and procurement policies.
∎ Collaborate with the Procurement Manager to streamline purchasing processes.
∎ Conduct annual supplier evaluation programs to monitor performance and build long-term relationships.
∎ Support the Procurement Manager in strategic initiatives and special projects.
∎ Handle any other tasks assigned by the Procurement Manager.
∎ AISD is committed to the protection of all children and young people from harm. We recognize that child protection and welfare considerations permeate all aspects of school life and must be reflected in all of the school's policies, practices, and activities. We require all staff and faculty applicants to undergo stringent selection and screening processes before being allowed to work with children. AISD Child Protection Policy
∎ Job Objective: Ensure accurate and efficient receiving, storage, Management and distribution of all goods and materials for operational, academic and construction activities.
∎ Major Areas of Responsibility:
∎ Assist in sourcing and purchasing goods, materials, and services as required by the school.
∎ Research and identify reliable vendors and suppliers, obtain quotations, and evaluate bids.
∎ Source new vendors, manage vendor enlistment procedures, collect compliance documentation, and conduct due diligence checks.
∎ Handle subscriptions, PD, and other online purchases using the P-Card.
∎ Follow up with vendors to ensure timely delivery of goods and services, receive deliveries, and submit bills to F&A for payment.
∎ Address any issues or discrepancies related to deliveries or invoices.
∎ Maintain accurate records of all purchase orders, invoices, contracts, and delivery schedules.
∎ Track and update procurement files to ensure compliance with audit and legal requirements.
∎ Assist in preparing cost analyses and financial reports for procurement activities.
∎ Ensure all procurement activities comply with local and international regulations, as applicable.
∎ Adhere to the school’s ethical guidelines and procurement policies.
∎ Collaborate with the Procurement Manager to streamline purchasing processes.
∎ Conduct annual supplier evaluation programs to monitor performance and build long-term relationships.
∎ Support the Procurement Manager in strategic initiatives and special projects.
∎ Handle any other tasks assigned by the Procurement Manager.
∎ Employment Arrangements: Local Support Staff Grade 5
∎ Reports to: Procurement Manager
∎ Dotted-line reporting & evaluated by: Head of Finance & CFO

Employment Status: Full Time

Job Location: Dhaka

Read Before Apply:

Inspired? We certainly hope so. Our team is waiting to hear from you at HR@aisdhaka.org.

Mission: AISD creates an academic and social environment based on American educational principles. We challenge students from an international community to achieve their potential, become life-long learners and contribute to a changing global society.

Apply Procedure:

Email your CV:
∎ Send your CV to the given email [email protected]

Company Information:
∎ American International School Dhaka
∎ 12 United Nations Road, Baridhara, Dhaka-1212

Address::
∎ 12 United Nations Road, Baridhara, Dhaka-1212

Application Deadline: 5 Dec 2024

Category: Commercial/Supply Chain