Job Description
Title: Personal Secretary to the Executive Director
Company Name: NGO Forum for Public Health
Vacancy: 1
Job Location: Dhaka
Employment Status: Full-time, Contractual
Educational Requirements:
∎ Master in Social Science, International Relations, Media & Communication, English Literature and Business Communication.
∎ Must be Highly Proficient in English ( having higher scores inTOFEL/ IELTS is an advantage).
∎ University of Dhaka, North South University, BRAC University, Bangladesh University of Professionals, Independent University, Bangladesh students will get preference.
∎ Diploma in Company Secretaryship preferable.
Experience Requirements:
∎ At least 3 year(s)
Job Responsibilities:
∎ Prepare and draft written correspondence- letters/ e-mails/ power point presentations etc.
∎ Distribute meeting agendas and schedule meeting & events (Internal & External) on zoom/ Physical.
∎ Maintain database of all important phone number, e-mail address and contact address of important persons, organizations.
∎ Prioritize and monitor incoming mails, E-mails, Phone calls etc. and follow up outstanding action.
∎ Record and transcribe different meeting minutes when necessary.
∎ Keep record of all incoming and outgoing hard copy correspondences, process for necessary action and dispatch outward correspondences.
∎ Manage and maintain an effective filing system, ensuring that filing is completed on a regular basis.
∎ Maintain all appointments and meeting schedules of the Executive Director and updating him regularly
∎ Contact all stakeholders/communications on behalf of the Executive Director through email, phone calls, and other ways
∎ Prepare working papers for the Board Meetings, Annual General Meeting (AGM) etc.
∎ Prepare meeting minutes of monthly Senior Management Meeting.
∎ Prepare drafting of different organizational letters and e-mails.
∎ Manage works for holding seminars and workshops.
∎ Maintain all records and ensure information is organized properly and easily accessible.
∎ Maintain confidential papers, files, and agreements.
∎ Keep updating a database for all communication of the Executive Director.
∎ Arrange protocol service, visa, air ticket booking, and hotel reservation and related activities of the Executive Director when required.
∎ Update and remind the Executive Director for important tasks and deadlines.
∎ Any other assignments given by the authority time to time.
Additional Requirements:
∎ Skills Required:
∎ Analytical and problem solving skills, English Language proficiency, Good communication skill, MS Office, Strong interpersonal skills.
∎ The applicants should have required experience in the following business area(s): Development Agency, NGOs
∎ Secretarial work experience needs at least 3 years
∎ Excellent verbal and written communications skills
∎ Ability to work under pressure and to meet and deliver deadlines.
∎ Knowledge of office management systems and procedures
∎ Outstanding organizational and time management skills
∎ Up-to-date with latest office gadgets and applications
∎ Ability to multitask and prioritize daily workload
∎ Discretion and confidentiality
∎ Sound knowledge of computer literacy, especially MS Office, Internet & other communicative operation applications.
∎ Should have working experience in performing all kinds of secretarial works of the Executive Director
∎ Gentle mannered and Leadership quality
Salary: Tk. 40000 - 45000 (Monthly)
Compensation & Other Benefits:
∎ Mobile bill
∎ Salary Review: Yearly based on performance
∎ Festival Bonus: 2
∎ Tour allowance
∎ A great learning opportunity.
∎ Other benefits: As per Human Resource Policies & Procedures of NGO Forum for Public Health.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 20 May 2023
Company Information:
∎ 7 May 2023
∎ NGO Forum for Public Health
Category: Secretary/Receptionist
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