Personal Assistant to the Managing Director

Job Description

Title: Personal Assistant to the Managing Director

Company Name: A Leading Export Oriented Group of Manufacturing Companies

Vacancy: Not specific

Job Location: Dhaka (Gulshan)

Employment Status: Full-time

Educational Requirements:
∎ BBA/ A - Level/ Graduate in any discipline.

Job Context:
∎ We are currently hiring a Personal Assistant to the Managing Director. The PA to the Managing Director must be aware of the organizations aims and objectives and work to help the MD make the best use of his time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The PA will be the first point of contact with both internal and external people. Discretion and confidentiality are essential attributes to be successful at this role.
∎ Job Location : Dhaka (Gulshan -2)

Job Responsibilities:
∎ Answering calls and liaising with clients competently.
∎ Preliminary drafting of correspondence on the MD's behalf.
∎ Planning and organizing meetings. Taking action points and writing minutes,
∎ Preparing papers for meetings. Organize meetings and ensure that MD is well prepared for those meetings.
∎ Preparing agendas, pre-meeting briefings and meeting papers.
∎ Deal with sensitive information with discretion and maintain confidentiality.
∎ Taking minutes at various management meetings & typing up minutes.
∎ Booking meetings/appointments.
∎ Business travel - booking flights, hotels, car hire, etc.
∎ Organizing visas
∎ Arranging visa invitation letters to overseas visitors.
∎ Maintaining MD's travel log.
∎ HR Administration - contracts/offer letters, relevant paperwork, maintaining personnel files.
∎ Working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
∎ Any other duties as may reasonably be required by the Director.

Additional Requirements:
∎ Females will be preferred.
∎ Must be fluent in English language.
∎ Ability to multitask and experience of dealing with a demanding role and high-level workload
∎ Ability to prioritize work and manage time effectively and be proactive.
∎ Excellent Organizational skills.
∎ Communication skills - the ability to communicate well at all levels.
∎ Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
∎ Self-motivated
∎ Ability to maintain a high level of discretion

Salary: Negotiable

Compensation & Other Benefits:
∎ As per company policy

Application Deadline: March 30, 2020

Company Information:
∎ A Leading Export Oriented Group of Manufacturing Companies

Category: Secretary/Receptionist