Officer - Admin and Logistics

Job Description

Title: Officer - Admin and Logistics

Company Name: ActionAid Bangladesh

Vacancy: 01

Job Location: Cox's Bazar (Teknaf)

Employment Status: Contractual

Educational Requirements:
∎ A university degree, preferably a graduate degree in relevant subject areas. Experience in the sector will also be considered favourably.

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Project: Camp Coordination and Camp Management (CCCM), funded by UNHCR
∎ Department: Humanitarian Response
∎ Location of posting: Teknaf at Cox`s Bazar
∎ Types of contract: Fixed term contract
∎ Duration: Up to 31 January 2021

Job Responsibilities:
∎ Procurement and Inventory Management
∎
∎ Procure fixed assets, stationery, print materials and other materials as per project requirement;
∎ Maintain stocks of fixed asset and office supplies;
∎ Liaise with different vendors.
∎ Travel Management
∎
∎ Ensure air ticketing for national/international staff and consultants following project manual;
∎ Assist in hotel reservations for staff, guests and visitors of the project;
∎ Provide visa support to staff and consultants;
∎ Manage and maintain the project vehicles and its drivers.
∎ Logistic support and event management
∎
∎ Provide logistic support for meeting/seminar/workshop in booking venues and purchasing print materials for events;
∎ Initiate and monitor repair and maintenance for office building, furniture and equipment and project vehicle;
∎ Keep records of all original MoU's, contracts, rental deeds, and insurance documents.
∎ Other Duties and Responsibilities
∎
∎ Maintain and control all admin issues - Accommodation, Transportation, Management, Safety & Security, Staff activities, and disciplinary actions of the company;
∎ Proactive approach to tackle situation in advance and address problems instantly;
∎ Keeping message of the officers/staffs in their absence;
∎ Must have sufficient knowledge in office management and file maintaining;
∎ Collecting & preserving the address of other organizations/company for communication when required;
∎ Responsible to keep track record of each day vehicle expenses and prepare and submit monthly report to Line Manager -Admin GM;
∎ Coordination of office management activities as act by duty officer;
∎ Supervising the housekeeping of the office premises and ensuring proper look and feel of the office floors and furniture layout;
∎ To monitor the security arrangement with coordination of the Head office;
∎ To manage the office stationery inventory and distribution and monthly report generating;
∎ To coordinate with the various departments and the HOD's for all office administration support;
∎ Any other assigned job by the Management.

Additional Requirements:
∎ At least 3 years relevant experience in national or International Development Organization.
∎ Excellent skills in computer- based application packages, i.e. MS Office and web-based applications/tools
∎ Good understanding on staff safety, security, health and wellbeing issues
∎ Proven experience to manage official fleet and vehicle movement
∎ Ability to provide logistical support for any big and/or medium scale of official events
∎ Understanding and experience to work on office management
∎ Excellent interpersonal communication skills.

Salary:
∎ Competitive salary will be offered

Compensation & Other Benefits:
∎ Admissible benefits such as mobile & modem allowance, medical benefit, group life insurance etc.

Application Deadline: March 31, 2020

Company Information:
∎ ActionAid Bangladesh
∎ Business : ActionAid is an international anti-poverty agency working in over 40 countries, taking sides with poor people to end poverty and injustice together.

Category: General Management/Admin

Read Before Apply: Due to emergency, recruitment will be on rolling. The interested candidates are requested to apply before deadline.