Office Executive

Job Description

Title: Office Executive

Company Name: GOSHU KOHSAN (VIETNAM) CO., LTD

Vacancy: 1

Job Location: Anywhere in Bangladesh

Employment Status: Full-time

Educational Requirements:
∎ Bachelor Degree in English, administration, education field.

Experience Requirements:
∎ At least 1 year(s)

Job Context:
∎ Responsible for general affairs activities of the company, including: fix asset control, office equipment and stationary control, car arrangement, catering & cleaning service, security, and gardening.
∎ Support all foreigner employees and experts upon their working time at the company, including: air ticket booking, accommodation, work permit and visa issues.
∎ Manage the office maintenance, alarm system and fire fighting system.
∎ Control the daily waste and hazardous waste of the company to keep a good working environment.
∎ Responsible for organize of all company events: Summer trip; year-end party; ceremonies under supervision of the direct superior.
∎ Department: GA - Bangladesh Office.

Job Responsibilities:
∎ Strictly follow the fix assets control procedure of the company to make sure that all of fix assets, equipment are well controlled and in good condition.
∎ Make a good filing system for fix asset cards.
∎ Make a record for consumption of office equipment, stationary.
∎ Filling and follow up the service contracts with relevant suppliers.
∎ Do periodically suppliers auditing by checking & comparison of price & service quality.
∎ Keep watching on daily operation of security guard and cleaners.
∎ Ensure that the office is always in safe condition, especially at night time & holidays.
∎ Upon request, offer the best support to all of foreigner employees in preparing/organizing necessary facilities regarding to their daily works.
∎ Ensure that 100% of foreigner employees have work permit if there's no special reason.
∎ Responsible for application of visa (including visa for employee' family members).
∎ Responsible for periodical maintenance of the office, including: buildings, air-conditioners, copy machines, internet server, switchboard, others assets & facilities.
∎ Ensure the security doors, alarm and fire fighting system always in good condition and run 24 hours.
∎ Co-operate with security guard to check the office condition before leaving every day.
∎ Responsible for order the security card and distribute to staffs, who have the right to enter office.
∎ Effectively utilize the use of company's cars and rental cars.
∎ Supervise the maids and canteen staff to collect the waste and keep in proper place.
∎ Support LAB & shuttle plant in controlling the hazardous waste according to the procedure.
∎ Responsible for dealings with the legal partner for taking away and disposal of the waste.
∎ In charge of organizing, implementing the events upon request.
∎ Co-operate with Trade Union in arranging general activities for company staffs.
∎ Fully support all other department in administration works under supervision of the superior.
∎ Control yearly expenses budget and cost saving.
∎ Create a good working environment and motivation.

Additional Requirements:
∎ At least 1 year working experience in HR&GA section.
∎ Experience in dealing with governmental authorities such as: Labor Dept, People Committee, HIPZA, immigration office, DONRE (Department of Natural Resource & Environment).
∎ Good organizational skill.
∎ Good knowledge of Vietnamese Labour Code and relevant law on foreigner employee.
∎ Capability in negotiation.
∎ Ensure the correctness of all reports.
∎ Communication/HO-REN-SO/5S.
∎ Self-development.
∎ Integrity.
∎ Loyalty and teamwork spirit.
∎ Planning.
∎ Human relations.
∎ Collaboration.
∎ Energetic.
∎ Good English communication.
∎ Good Computer skill.
∎ Well organized.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 7 Feb 2023

Company Information:
∎ 8 Jan 2023
∎ GOSHU KOHSAN (VIETNAM) CO., LTD

Category: General Management/Admin

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