Office Assistant (Only Female)

Job Description

Title: Office Assistant (Only Female)

Company Name: Gonoshasthaya Kendra CVT Project

Vacancy: --

Age: Na

Job Location: Cox`s Bazar

Salary: Tk. 40000 (Monthly)

Experience:

• At least 1 years

• Bachelor degree with IT experience will be preferred OR Diploma in computer science.

• At least 1 years

• Only Female

Experience Requirements:

1. Minimum one year work experience in the relevant field.

Additional Job Requirements:

1. Must have exceptional writing, communications and presentation skills, fluency in the English and Bangla language,
2. Ability to translation from Bangla to English or visa vis will get preference;
3. Strong teamwork, and effective interpersonal skills.
4. Detail-oriented with strong problem-solving abilities.
5. Experience in Survey design and questionnaire development skills.
6. Well experienced in computer skills in MS Word, Excel, PowerPoint, and trouble shouting
7. Ability to visit field.
8. Ability to handle effectively and concurrently multiple tasks and projects.
9. Because of the emergency relief nature of GK’s work, working hours may be irregular and employees are expected to be flexible in their approach to working hours under emergency conditions.
10. The employee shall respect Gonoshasthaya Kendra schedule and Terms and Conditions of Engagement for National Staff and is expected to be available anytime to answer to an emergency and be flexible and available beyond normal working hours if requested. This job description can be modified according to changes in GK activities or in the context. It can be amended at any time after mutual consultation, to fit the requirements of the programs. Made in English in two original copies, one for the employee and one for GK.

PROJECT: Helping Survivors Heal Project (HSHP)

POSTING LOCATION: Cox’s Bazar

Contract Type: Fixed Term Contractual

REPORT TO: Admin and Accounts Officer

BACKGROUND OF GONOSHASTHAYA KENDRA AND THE PROJECT:

Gonoshasthaya Kendra (GK) is a registered Public Charitable Trust, established in 1972 and one of the oldest non-governmental, non-profit, and national level organizations in Bangladesh and started with two visions (a) “the fate of the poor decides fate of the country, and (b) “development of the country depends on development of women.”

GK has been active in responding to all significant natural disasters in Bangladesh since 1972 through the mobilization of its own and foreign resources. GK provided food aid, lifesaving medicine and treatments in its operational Upazila during flood of 1987, 1988, 2000, Tornado: 1989, Cyclone and tidal surge: 1985 1991, 1994, Cyclone SIDR 2007, Cyclone AILA 2009 in its operational areas.

GK has experienced partnership with several UN agencies, INGOs, such as UNDP, UNHCR, WFP, WHO, World Bank, European Union, UNHCR, Christian Aid, Action Aid, We Social Movement, French Support Committee, Save the Children, Plan Bangladesh, Medico International and many others.

GK is managing 43 health centers in 19 districts, two hospitals of 250 beds, the largest dialysis center in Bangladesh where 100 people could be treated simultaneously. GK is running one University, Medical College, Dental College, Medical Technical School, Pharmaceutical Industry and a Vocational training school providing short, long and customized courses for distressed women. GK has awarded numerous national and international awards for its work on health and disaster response.

GK is one of the first organizations started lifesaving health services to the crisis affected Rohingya and host communities in Cox’s Bazar and continuing its operations providing health, nutrition, IYCF, MHPSS and health education with establishing 17 health facilities in different Rohingya camps and associated host communities with funding support from MdM Japan, Malteser International, Germany, UNHCR and action medeor. GK has made direct impact to the lives of millions of crisis affected people with delivering quality primary health care and outreach services. Recently, GK has extended its operations to the Bhasanchar island and Kutubdia alongside the Rohingya Camps.

GK is launching the Helping Survivors Heal (HSH) project, a three-year project supported by the United States Agency for International Development (USAID) and implemented by the Center for Victims of Torture (CVT). The overall goal of this project is to expand access to quality mental health and psychosocial support services for survivors of torture and trauma adapted to the Rohingya community. In addition, the support services will expand to the community that works in the garment industry in Gazipur district. The project will achieve this through intensive capacity development support aimed at developing GK’s ability to provide such services while expanding the MHPSS workforce in Bangladesh.

KEY RESPONSIBILITIES:

• Performing general office clerk duties for the project office.

• Troubleshooting issues related to IT

• Organizing travel by booking accommodation and reservation needs as required.

• Managing filing system.

• Handling incoming communications, particularly from NGO Affairs Bureau and Local government office.

• Facilitates the translation of documents as needed.

• Maintain staff personnel records.

• Provide Accounts and Admin Officer with any back up support.

• Maintains leave record and processes leave requests.

• Assist in acquiring and obtaining price quotes as required.

• Keeping and recording minutes of meetings.

• Maintaining and updating any virtual meetings.

• Updating office files and typing especially Bangla communications if when required.

• Assists with organizing and maintaining common office areas.

• Consistent coordination of events as necessary.

• Maintaining supply inventory.

• Maintenance of office equipment as necessary.

• Experience as a virtual assistant.

• Creating, maintaining, and entering information into databases.

• Arrange payment of utility bills and supervise office cleaners.

• Proficiency in Photoshop for designing banners and other project-promotional materials.

• Good at scheduling and managing Zoom meetings.

• Ability to set up video conferencing tools with a laptop.

• Compensation and Benefits: Monthly Gross Salary BDT. 40,000/00 with insurance coverage and all other benefit included in Gross Salary.