Office Assistant
Job Description
Title: Office Assistant
Company Name: ACDI/VOCA
Vacancy: 1
Job Location: Jashore
Employment Status: Full-time
Educational Requirements:
∎ Secondary School Certificate (SSC).
Job Context:
∎ Since 1963 and in 148 countries, ACDI/VOCA has empowered people in developing and transitional nations to succeed in the global economy. Based in Washington, D.C., ACDI/VOCA is a nonprofit international development organization that delivers technical and management assistance in agribusiness, financial services, enterprise development, community development and food security in order to promote broad-based economic growth and vibrant civil society.
∎ Overview: ACDI/VOCA is currently implementing the $20.5 million, five-year Feed the Future Livestock and Nutrition (LAN) Activity in Bangladesh funded by the United States Agency for International Development (USAID). The Livestock and Nutrition Activity aims to sustainably increase livestock productivity, marketability, and consumption of livestock products to improve nutrition and incomes for one million livestock producing farmers and firms in the 23 target districts in Bangladesh`s Zone of Influence and Zone of Resilience. To achieve this level of scale and ambitious results ACDI/VOCA uses an integrated community-based development and inclusive market systems approach and co-creates solutions with communities and public and private sector actors, effectively leveraging their resources, technologies, and expertise.
∎ Pursuant to its mission, ACDI/VOCA is seeking experienced and talented professionals for the CLA and Communications Lead position.
∎ Project name: Feed the Future Bangladesh Livestock and Nutrition Activity
∎ Reports to: Accounts & Admin Coordinator
∎ JOB SUMMARY: The Office Assistant`s main responsibility is to keep the office neat and clean, and ensure that all the office equipment, electrical appliances, and fittings and fixtures are in good working order. S/he will also assist with the maintenance of office assets and equipment, provide logistical support for any official meeting/training/workshop in and outside offices, provide messenger/courier services, make photocopies, scan sensitive and/or confidential information (maintaining that confidentiality) and distribute office supplies
Job Responsibilities:
∎ Collaboration, learning and adaptation (CLA):
∎ Cover the reception desk. Greet the visitors and direct them to the appropriate staff.
∎ Keep the reception area stocked with ACDI/VOCA's promotional materials.
∎ Receive the guests on the 1st floor.
∎ Keep the offices, furniture, equipment, store, conference room, reception area, and other shared office spaces clean and tidy (and throughout the day as necessary).
∎ Ensure the availability of toiletries and hygiene kits in washrooms.
∎ Keep the Store equipment neat and clean; ensure its proper use by monitoring.
∎ Identify cleaning-related problems and raise them to concerned authorities.
∎ Provide first aid kit to requesting staff.
∎ Ensure office furniture and equipment are placed in appropriate and designated areas.
∎ Ensure equipment is properly maintained and serviced.
∎ Check washrooms frequently and ensure its cleanliness.
∎ Deliver and collect official letters/documents to and from US-AID, GOB and other offices and organizations as required.
∎ Manage postal and other hand-delivery of mail and packages. Maintain a register with proper information and record.
∎ Assist Accounts & Admin Coordinator in planning any meetings. Provide logistic support during training, conferences, meetings and workshops to facilitators and participants.
∎ Provide support and assistance to any organized events in Jashore including serving refreshments (snacks, lunch dinner etc.)
∎ Maintain and deliver office supplies to all departments as per request ensuring proper use of challan and other stock register/receipt controls in place.
∎ Maintain office filing and storage systems.
∎ Update and maintain database of office support related vendors/businesses.
∎ Scanning, photocopying, spiral binding, filing and other document-related support as requested.
∎ Preserve the office main door keys carefully and open and close the office.
∎ Check all the rooms before leaving the office and ensure that the switches to all electrical equipment and appliances are turned off if last to leave.
∎ Ensure that the main office doors are properly closed and locked before leaving the office if last to leave.
∎ Arrange packaging for sending and receiving any official documents/ materials/ equipment to and from Dhaka and Jashore office through courier service with proper documentation.
∎ Periodically check all the office equipment/electrical appliances, connections and take necessary steps immediately to fix them in consultation with the supervisor.
∎ Oversee repair of all electrical/mechanical office equipment, fixture and fittings.
∎ Perform other outside work such as banking, collecting quotations, and purchasing small items as needed for office (within the petty cash amount).
∎ Make Payment of utility bills through bank.
∎ Materials loading/unloading when needed.
∎ Any other administrative duties as assigned/requested by the Accounting Manager, and /or any person designated by him/her.
Additional Requirements:
∎ Minimum two years' experience working as an Office Assistant or in any other administrative role.
∎ Working knowledge of MS Word, Excel and Basic computer skills.
∎ Fluency in Bangla both written and oral is preferred.
∎ Desirable:
∎ Basic English communication skills.
∎ Experience working for an international/national development organization or other donor funded project.
∎ Excellent interpersonal and problem-solving skills.
∎ Ability to work effectively in a team and/or independently under stress/pressure.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 7 Sep 2023
Company Information:
∎ 3 Sep 2023
∎ ACDI/VOCA
∎ Business : Since 1963 and in 148 countries, ACDI/VOCA has empowered people in developing and transitional nations to succeed in the global economy. Based in Washington, D.C., ACDI/VOCA is a nonprofit international development organization that designs and delivers technical and management solutions in agriculture, economic growth, and resilience to promote economic prosperity and social inclusion.
Category: Secretary/Receptionist
:
Deadline Expired on 7th Sep 2023
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