Manager, Administration
Job Description
Title: Manager, Administration
Company Name: Digicon Technologies Ltd.
Vacancy: 1
Job Location: Dhaka (Khilkhet)
Employment Status: Full-time
Educational Requirements:
∎ MBA/ Masters in Management/ Public Administration or related discipline from any public or reputed private Universities.
Experience Requirements:
∎ 8 to 10 year(s)
∎ The applicants should have experience in the following area(s):
Security Management, Transport Management
Job Responsibilities:
∎ Review, develop and implement administrative SOP/Policies for smooth functioning of the administrative areas.
∎ Control internal security system in the premises to ensure companies security policy and procedures.
∎ Handle inquiries on all policies and services with proper follow up and solutions
∎ Monitor service levels of office assistants and cleaning team.
∎ Management of office pantry services to ensure service standard and to meet the customer requirements.
∎ Coordinate with the respective service provider for periodical services, repair and maintenance.
∎ Vehicle management, transportation scheduling, maintenance.
∎ Ensure operation of office safety and security including the equipment like CCTV and other firefighting equipment.
∎ Supervise & coordinate all office premises & all administrative issues.
∎ Review comparison on quotations and negotiate charges and fees with service providers.
∎ Review and verify all the purchase requisitions, comparative statements and work orders before placing the final purchase order.
∎ Analyze the market intelligence report and set the procurement strategy.
∎ Supervise subordinates to issue payments to contractors, suppliers and service providers on time.
∎ Develop systems, guidelines, work procedures and service standards for the team.
∎ Plan daily operations schedules and execute accordingly.
∎ Provide on the job training to the team and encourage teamwork and information sharing within the team.
∎ Identify subordinates' training and development needs and provide necessary coaching/training.
∎ Assign tasks to subordinates and review subordinates' performance.
∎ Maintain internal & external communication.
∎ Strategic planning to increase efficiency.
∎ Corporate agreements with different service providers (Cleaning Service provider, hospitals, security co. courier companies etc.) to ensure and get the corporate benefits for the company and internal customers.
∎ Ensure company's legal documents are updated through arranging timely renewal e.g. trade license, Fire license. Update and renewals of membership with different Chambers and Associations.
∎ Contact with government authority, Police Department, Ministry of ICT, Bangladesh Hi-tech Park Authority.
∎ Monthly / Quarterly budget preparation, projection and analysis.
∎ Monthly reporting to the management.
∎ Negotiation with the Land Lord and contract execution/renewals.
∎ Ensure the users space requirements and supervise the construction work/renovation/project management/repair and maintenance.
∎ Utility management, cleaning & housekeeping, repair & maintenance, property insurance etc.
∎ Prepare project plan.
∎ BOQ preparation and price check with supplier.
∎ Liaison with project head/Director specially government project.
∎ Event Management: Event Planning, Budgeting, Scheduling, Logistics Planning.
∎ Cost Savings/Cost efficiency, Optimum use of existing resources.
∎ Assist on different officials event management activities.
∎ Expat service & protocol.
∎ Perform any other duties as assigned by Management.
Additional Requirements:
∎ Age 33 to 45 years
∎ Only males are allowed to apply
∎ Experience administrative strategic planning and execution. Knowledge of contracting, negotiating, and change management.
∎ Experience in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Knowledge of computerized information systems used in human resources applications.
∎ Good Linkage with law enforcing agencies.
∎ Work requires professional written and verbal communication and interpersonal skills.
∎ Ability to motivate teams to produce quality materials within tight time frames and simultaneously manage several projects. Ability to participate in and facilitate group meetings.
∎ Ability to delegate authority and responsibility.
∎ Ability to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
∎ Research, analyze and evaluate new service delivery methods and techniques.
Salary: Negotiable
Compensation & Other Benefits:
∎ Gratuity
∎ Festival Bonus: 2
Application Deadline: January 20, 2020
Company Information:
∎ Digicon Technologies Ltd.
∎ Address : 242 Tejgaon I/A, Gulshan Link Road, Dhaka.
∎ Web : http://www.digicontechnologies.com/
Category: General Management/Admin
Source: bdjobs.com
Deadline Expired on 20th Jan 2020
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