Manager - Admin

Job Description

Title: Manager - Admin

Company Name: Arkay Multimedia Limited

Vacancy: --

Location: Dhaka

Salary: Negotiable

Experience:
∎ At least 6 years
∎ The applicants should have experience in the following business area(s):Manufacturing (Light Engineering and Heavy Industry), Advertising Agency, Multinational Companies, Garments, Group of Companies

Published: 12 Jun 2025

Education:
∎ Bachelor/Honors

Requirements:

Additional Requirements:
∎ Excellent communication and negotiation skills.
∎ Fluency in both oral and written communication.
∎ Self-motivated and adaptable to high-pressure work environments.
∎ Ability to prioritize tasks·
∎ Must have leadership quality·
∎ Ability to supervise & provide direction.
∎ Willingness to work under pressure.
∎ Excellent communication and negotiation skills.
∎ Fluency in both oral and written communication.
∎ Self-motivated and adaptable to high-pressure work environments.
∎ Ability to prioritize tasks·
∎ Must have leadership quality·
∎ Ability to supervise & provide direction.
∎ Willingness to work under pressure.

Responsibilities & Context:
∎ Identify vacancies, post job opening; screening process, interview, and match applicant with open positions, extend offerings and employee on-boarding.
∎ Lead end-to-end recruitment processes
∎ Negotiate with selected candidate regarding compensation.
∎ Issue appointment letter to finalized candidate as per management Decision.
∎ Support the recruitment in ensuring a seamless onboarding experience for selected candidates.
∎ Assist human resources department with payroll and personnel databases§  Design and implement management systems to drive accountability and continuous improvement.
∎ Arrange Induction for new employees.
∎ Maintain employee database and keep it up to date.
∎ Maintain personal files, leave records, etc.§  Record and generate attendance report.
∎ Optimize resource utilization across the organization.§  Settlement of employee end service benefits.
∎ Analyze staff needs, identify vulnerabilities, and boost efficiency and accuracy.
∎ Maintain the work structure by updating job requirements and job descriptions for all positions.
∎ Maintain & develop effective workforce through counseling, & motivation§  Looking after and maintaining the attendance records and leave of employees.
∎ Ensure employee related legal issues termination, dismissal, compensation, and disciplinary action etc. as per the law of land.
∎ Provide logistical support to sales team.
∎ Ensure compliance with labor laws and company policies.
∎ Maintain job description of all employees of the company.
∎ Coordinate with HR, finance & accounts, Sales & marketing and other departments for support services.
∎ Supervise daily administrative operations and ensure smooth functioning of the office.
∎ Maintain office facilities and ensure equipment is functional and well-maintained.
∎ Manage office supplies, procurement, and vendor relationships.
∎ Oversee maintenance, repairs, and cleanliness of office premises.
∎ Coordinate with external contractors and facility service providers.
∎ Ensure compliance with health and safety standards.
∎ Manage administrative staff such as receptionists, clerks, drivers, and housekeeping personnel.
∎ Monitor beautification sites/locations as per standards set by the company.
∎ Report to MD regarding any deviation in beautified locations.
∎ Make sure corrective actions are taken into action to beautified locations as per standards.
∎ Assign tasks and ensure team productivity.
∎ Monitor and control expenses to ensure cost-effectiveness.
∎ Maintain accurate records of company assets, contracts, and office inventory.
∎ Oversee archiving of important documentation.
∎ Manage contracts, renewals, and negotiations.
∎ Look after fleet management of the company.
∎ Look after office cleanliness, hygiene and safety of the company.
∎ Oversee the procurement of office stationery, equipment, uniforms, and other essential office supplies.
∎ Supervise and ensure the cleanliness, maintenance, and overall beautification of the office environment.
∎ Monitor and allocate official vehicles, track vehicle movements, verify fuel consumption, and follow up on tax token, insurance, and license paperwork.
∎ Maintain office as well as beatified sites inventory regularly and keep them up to date.
∎ Supervising and Managing Security Guards.
∎ Coordinate with security staff and manage access control systems.
∎ Ensure all Guards are in place when on duty and ensure their daily attendance.
∎ Ensure accurate record-keeping of guard-related data.
∎ Maintain daily attendance records of Guards and Malis.
∎ Conduct continues supervision of Security Guards assigned.
∎ Investigate security incidents, document them, and take appropriate corrective actions.
∎ Inform senior management or other relevant stakeholders of the incident, ensuring they are kept updated on the situation and any actions taken.
∎ Any other responsibilities as assigned by the Company.
∎ Arkay Multimedia Limited invites applications from energetic individuals with leadership quality for the following position of Manager – Admin.
∎ Identify vacancies, post job opening; screening process, interview, and match applicant with open positions, extend offerings and employee on-boarding.
∎ Lead end-to-end recruitment processes
∎ Negotiate with selected candidate regarding compensation.
∎ Issue appointment letter to finalized candidate as per management Decision.
∎ Support the recruitment in ensuring a seamless onboarding experience for selected candidates.
∎ Assist human resources department with payroll and personnel databases§  Design and implement management systems to drive accountability and continuous improvement.
∎ Arrange Induction for new employees.
∎ Maintain employee database and keep it up to date.
∎ Maintain personal files, leave records, etc.§  Record and generate attendance report.
∎ Optimize resource utilization across the organization.§  Settlement of employee end service benefits.
∎ Analyze staff needs, identify vulnerabilities, and boost efficiency and accuracy.
∎ Maintain the work structure by updating job requirements and job descriptions for all positions.
∎ Maintain & develop effective workforce through counseling, & motivation§  Looking after and maintaining the attendance records and leave of employees.
∎ Ensure employee related legal issues termination, dismissal, compensation, and disciplinary action etc. as per the law of land.
∎ Provide logistical support to sales team.
∎ Ensure compliance with labor laws and company policies.
∎ Maintain job description of all employees of the company.
∎ Coordinate with HR, finance & accounts, Sales & marketing and other departments for support services.
∎ Supervise daily administrative operations and ensure smooth functioning of the office.
∎ Maintain office facilities and ensure equipment is functional and well-maintained.
∎ Manage office supplies, procurement, and vendor relationships.
∎ Oversee maintenance, repairs, and cleanliness of office premises.
∎ Coordinate with external contractors and facility service providers.
∎ Ensure compliance with health and safety standards.
∎ Manage administrative staff such as receptionists, clerks, drivers, and housekeeping personnel.
∎ Monitor beautification sites/locations as per standards set by the company.
∎ Report to MD regarding any deviation in beautified locations.
∎ Make sure corrective actions are taken into action to beautified locations as per standards.
∎ Assign tasks and ensure team productivity.
∎ Monitor and control expenses to ensure cost-effectiveness.
∎ Maintain accurate records of company assets, contracts, and office inventory.
∎ Oversee archiving of important documentation.
∎ Manage contracts, renewals, and negotiations.
∎ Look after fleet management of the company.
∎ Look after office cleanliness, hygiene and safety of the company.
∎ Oversee the procurement of office stationery, equipment, uniforms, and other essential office supplies.
∎ Supervise and ensure the cleanliness, maintenance, and overall beautification of the office environment.
∎ Monitor and allocate official vehicles, track vehicle movements, verify fuel consumption, and follow up on tax token, insurance, and license paperwork.
∎ Maintain office as well as beatified sites inventory regularly and keep them up to date.
∎ Supervising and Managing Security Guards.
∎ Coordinate with security staff and manage access control systems.
∎ Ensure all Guards are in place when on duty and ensure their daily attendance.
∎ Ensure accurate record-keeping of guard-related data.
∎ Maintain daily attendance records of Guards and Malis.
∎ Conduct continues supervision of Security Guards assigned.
∎ Investigate security incidents, document them, and take appropriate corrective actions.
∎ Inform senior management or other relevant stakeholders of the incident, ensuring they are kept updated on the situation and any actions taken.
∎ Any other responsibilities as assigned by the Company.

Skills & Expertise:

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dhaka

Company Information:
∎ Arkay Multimedia Limited
∎ House 42, Park Road, Baridhara Diplomatic Zone
∎ Outdoor advertising through our various LED Display Screens throughout Bangladesh

Address::
∎ House 42, Park Road, Baridhara Diplomatic Zone
∎ Outdoor advertising through our various LED Display Screens throughout Bangladesh

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 30 Jun 2025

Category: General Management/Admin