Front Desk Executive

Job Description

Title: Front Desk Executive

Company Name: Education and Development Foundation-Educo

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Bachelor degree in any discipline
∎ Skills Required: Documentation,Office Management,Supervision

Experience Requirements:
∎ At least 2 year(s)
∎ The applicants should have experience in the following area(s): Admin, Office Management, Supervision
∎ The applicants should have experience in the following business area(s): Development Agency, NGO

Job Context:
∎ MISSION:
∎ Serving as the face of the organization, connect with different people /office for different purposes to support the office staff for delivering their functions smoothly.
∎ PURPOSE:
∎ Provide support by disseminating message and correspondence in instructed manner, organize and store materials and keep using records and provide.
∎ ENGAGEMENT:
∎ Exchange information and documents in between office and specific external entities that contribute to smooth functioning of the office.
∎ DELIVERY:
∎ The Front Desk Executive will deliver information and documents in a guided manner. Receive guest of specific officials. Provide materials use records.

Job Responsibilities:
∎ RECEIVING AND MAKE PHONE CALLS AND CONVEYING MASSAGE (Internal & External).
∎ Receive all incoming telephone calls and pass on to concern person/department, keep the messages of the personnel who are not in the office and convey the message to the personnel upon availability.
∎ Made external phone calls according to the request of the concerned person/department immediately and update the situation to the requester about delaying of connecting outgoing call.
∎ Respond to vendor's queries regarding cheques.
∎ Maintain call register of official mobile phone & land phone.
∎ Operate the FAX machine as per requirement.
∎ DISPATCH CORRESPONDENCES
∎ Receive, register and dispatch all incoming letters/ bills/parcels to the concern person/departments.
∎ Support to courier outgoing letters
∎ PHOTOCOPY & KEEP PAPER USE RECORD
∎ Photocopy of different department and keep paper use record register.
∎ TICKET AND HOTEL BOOKING FOR ABROAD TRIP
∎ Draft visitor's invitation letter for NGOAB.
∎ Communicate with travel agencies to arrange ticket for Educo staff (both domestic and international) as required.
∎ Arrange hotel booking for expatriate staff as required.
∎ Arrange dormitory /hotel booking for local staff.
∎ OTHER ADMINISTRATIVE FUNCTIONS.
∎ Ensure cleanliness of Visitors' sitting place.
∎ Operate Photocopier machine and keep record of paper.
∎ Prepare weekly vehicle schedule and follow up drivers duties.
∎ Follow-up the daily scheduled work of the cleaner.
∎ Prepare schedule and organize the meeting room according to the requirement of different department.
∎ Update staff lunch record.
∎ Update attendance register.
∎ Follow up cleaner's scheduled duties and gardener's attendance.
∎ Any tasks given by the Supervisor.

Additional Requirements:
∎ Age 24 to 34 years
∎ Both males and females are allowed to apply
∎ A minimum of 2 years of relevant work experience, preferably in International organization.
∎ National/International NGO experience will add extra advantage.
∎ Fluency in English speaking and commendable listing capacity
∎ Good writing and translating capacity (both English and Bangla)
∎ Excellent computer skills in all Microsoft Office programs.
∎ Excellent typing capacity (both English and Bangla)
∎ Able to operate PABX, FAX, Photocopier machine etc.
∎ Believe in Teamwork spirit
∎ Commitment to social issues and mission of Educo,
∎ Should be Proactive and Empathetic.

Salary: Tk. 21000 (Monthly)

Compensation & Other Benefits:
∎ Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Other Benefits: 10% PF, Yearly 2 Bonuses (1 on Gross & 1 on Basic), Gratuity and Group Insurance.

Application Deadline: July 8, 2019

Company Information:
∎ Education and Development Foundation-Educo
∎ Address : House #12, Road # 138, Gulshan-1, Dhaka-1212, Bangladesh
∎ Web : www.educo.org
∎ Business : Educo is a global development NGO with over 25 years of experience acting in favor of children and in defense of their rights. It has been working in Bangladesh since 1999. It gives emphasis on the quality education of the children with integration of health, livelihood and protection initiatives. We currently have geographical presence in 14 thanas/upazilas in 5 districts of the Dhaka Division: Dhaka, Narayanganj, Gazipur in Dhaka division, Mymensingh in Mymensingh Division and Moulvibazar in Sylhet division. Through our programs we reach 17,000 children, 16,000 families/ households, 21 local government institutions and 34,000 community people.

Category: Secretary/Receptionist