Finance, Admin, Procurement and Logistics Officer

Job Description

Title: Finance, Admin, Procurement and Logistics Officer

Company Name: Gana Unnayan Kendra (GUK)

Vacancy: 01

Age: at most 45 years

Location: Cox's Bazar (Ukhia)

Maximum Salary: Tk. 50000 (Monthly)

Experience:
∎ At most 5 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 18 May 2024

Education:
∎ Masters
∎ Master's degree in accounting/financial management or MBA or any other related fields from any reputed university will be priority.

Requirements:

Additional Requirements:
∎ Age at most 45 years
∎ Substantial experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, and communications;
∎ Experience of developing/implementing a complex and standard supply chain to support emergency programmes and coordinating resources to meet the programme objectives;
∎ Demonstrated hands-on skills on MS Office packages including Microsoft Office, Excel, Power point, Outlook etc;
∎ Excellent verbal and written fluency in both Bangla and English;
∎ Proven track record in managing and supervising logistics or other staff;
∎ Ability to synthesize and analyze complex information, and make clear, informed decisions;
∎ Experience of advising and supporting others at all levels with logistics aspects of a programme, including strategic thinking and planning;
∎ Experience of creating and monitoring budgets and working with compliance regulations;
∎ Ability to build relationships quickly with a wide range of people, both internally and externally;
∎ Excellent planning, management and coordination skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities;
∎ Knowledge of institutional donor requirements. (EC, ECHO, ACT Appeal, DFID, and UN agencies).Knowledge of financial standards required by donors;
∎ Knowledge of local financial standards and legal framework IAS, IFAS and BAS;
∎ Experience of writing and reviewing financial reports;
∎ Considerable experience in dealing treasury, maintain books of accounts and payment;
∎ Working Experience in Accounting software preferably SUN system;
∎ Ability to provide need base training;
∎ Ability to undertake frequent field visits.
∎ Substantial experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, and communications;
∎ Experience of developing/implementing a complex and standard supply chain to support emergency programmes and coordinating resources to meet the programme objectives;
∎ Demonstrated hands-on skills on MS Office packages including Microsoft Office, Excel, Power point, Outlook etc;
∎ Excellent verbal and written fluency in both Bangla and English;
∎ Proven track record in managing and supervising logistics or other staff;
∎ Ability to synthesize and analyze complex information, and make clear, informed decisions;
∎ Experience of advising and supporting others at all levels with logistics aspects of a programme, including strategic thinking and planning;
∎ Experience of creating and monitoring budgets and working with compliance regulations;
∎ Ability to build relationships quickly with a wide range of people, both internally and externally;
∎ Excellent planning, management and coordination skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities;
∎ Knowledge of institutional donor requirements. (EC, ECHO, ACT Appeal, DFID, and UN agencies).Knowledge of financial standards required by donors;
∎ Knowledge of local financial standards and legal framework IAS, IFAS and BAS;
∎ Experience of writing and reviewing financial reports;
∎ Considerable experience in dealing treasury, maintain books of accounts and payment;
∎ Working Experience in Accounting software preferably SUN system;
∎ Ability to provide need base training;
∎ Ability to undertake frequent field visits.

Responsibilities & Context:
∎ Responsible for the overall administrative and financial responsibilities of the project;
∎ In collaboration with other colleges, ensure smooth payment process with vendor, maintain books of records, support staff for their expenditure claim, float maintain;
∎ Financial capacity building delivered to logistic department includes procurement, reporting, compliance and how to deliver training;
∎ Meeting financial reporting requirements placed on them by institutional donors;
∎ Compile monthly rolling budgets and monitor daily expenditures, reconciliations, and bank accounts, and make necessary recommendations to ensure compliance with donor and GUK financial, procurement, and accounting requirements;
∎ Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative functions;
∎ Engage with relevant external stakeholders (IRC, government officials, landlords, service providers, etc.) on administrative matters and help to ensure required authorizations and documents are up to date;
∎ Oversee the procurement of both office and program-related goods and services in line with GUK and donor requirements;
∎ Ensure Income Tax and VAT deduction and deposit as per GoB rules;
∎ Ensure that the organization’s financial, logistics, security and human resources policies and procedures are fully implemented in relation to all project staff;
∎ Smooth processing of payment to staff and vendors with quality accounting;
∎ Keep track of all donor compliance requirements and ensure adherence;
∎ Responsible for the overall procurement and logistics responsibilities of the project;
∎ Implementing the logistics policies and procedures for the management of the supply chain, including procurement, transport and distribution, warehousing and stock management, and for the management of vehicle fleets, communication systems;
∎ Financial capacity building delivered to logistic department includes procurement, reporting, compliance and how to deliver training;
∎ Establish minimum standards of logistics procedures in line with GUK and IRC policies and roll out of these, ensuring the standards are adhered to relevant staff as required;
∎ Support to develop an annual procurement plan for the assigned programmes in line with organizational policies and procedures;
∎ Initiate and establish a vendor enlistment process based on the Annual procurement plan of the programme;
∎ Managing and supporting logistics staff including drivers, Warehouse Assistants or warehouse related concern persons, clear division of responsibilities, clear objectives, and management of performance related with this programme;
∎ Providing advice and support on logistics issues, and collaborating with staff on budgets, technical aspects of the programme, and implementation mechanisms as required;
∎ Where appropriate, be responsible for developing and implementing emergency preparedness strategies across the logistics aspects of the operation;
∎ Ensuring implementation of the security protocols for the drivers for the assigned programme;
∎ Perform any other activities as per the requirement of the programme assigned by the line manager if required.
∎ Job Context:
∎ Gana Unnayan Kendra (GUK) is looking for a suitable candidate for the position of ‘Finance, Admin, Procurement and Logistics Officer’ for International Rescue Committee (IRC) supported ‘Enhancing the well-being of refugees and the underprivileged host communities in Cox’s Bazar through inclusive and complementary protection, health, education and advocacy interventions’ project at Rohingya refugee camps in Cox's Bazar.
∎
∎ Job Responsibilities:
∎ Responsible for the overall administrative and financial responsibilities of the project;
∎ In collaboration with other colleges, ensure smooth payment process with vendor, maintain books of records, support staff for their expenditure claim, float maintain;
∎ Financial capacity building delivered to logistic department includes procurement, reporting, compliance and how to deliver training;
∎ Meeting financial reporting requirements placed on them by institutional donors;
∎ Compile monthly rolling budgets and monitor daily expenditures, reconciliations, and bank accounts, and make necessary recommendations to ensure compliance with donor and GUK financial, procurement, and accounting requirements;
∎ Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative functions;
∎ Engage with relevant external stakeholders (IRC, government officials, landlords, service providers, etc.) on administrative matters and help to ensure required authorizations and documents are up to date;
∎ Oversee the procurement of both office and program-related goods and services in line with GUK and donor requirements;
∎ Ensure Income Tax and VAT deduction and deposit as per GoB rules;
∎ Ensure that the organization’s financial, logistics, security and human resources policies and procedures are fully implemented in relation to all project staff;
∎ Smooth processing of payment to staff and vendors with quality accounting;
∎ Keep track of all donor compliance requirements and ensure adherence;
∎ Responsible for the overall procurement and logistics responsibilities of the project;
∎ Implementing the logistics policies and procedures for the management of the supply chain, including procurement, transport and distribution, warehousing and stock management, and for the management of vehicle fleets, communication systems;
∎ Financial capacity building delivered to logistic department includes procurement, reporting, compliance and how to deliver training;
∎ Establish minimum standards of logistics procedures in line with GUK and IRC policies and roll out of these, ensuring the standards are adhered to relevant staff as required;
∎ Support to develop an annual procurement plan for the assigned programmes in line with organizational policies and procedures;
∎ Initiate and establish a vendor enlistment process based on the Annual procurement plan of the programme;
∎ Managing and supporting logistics staff including drivers, Warehouse Assistants or warehouse related concern persons, clear division of responsibilities, clear objectives, and management of performance related with this programme;
∎ Providing advice and support on logistics issues, and collaborating with staff on budgets, technical aspects of the programme, and implementation mechanisms as required;
∎ Where appropriate, be responsible for developing and implementing emergency preparedness strategies across the logistics aspects of the operation;
∎ Ensuring implementation of the security protocols for the drivers for the assigned programme;
∎ Perform any other activities as per the requirement of the programme assigned by the line manager if required.

Compensation & Other Benefits:

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Cox's Bazar (Ukhia)

Job Highlights:
∎ Finance, Admin, Procurement and Logistics Services

Read Before Apply:

Gana Unnayan Kendra (GUK) is looking for a suitable candidate for the position of ‘Finance, Admin, Procurement and Logistics Officer’ for International Rescue Committee (IRC) supported ‘Enhancing the well-being of refugees and the underprivileged host communities in Cox’s Bazar through inclusive and complementary protection, health, education and advocacy interventions’ project at Rohingya refugee camps in Cox's Bazar.

Interested candidates are requested to send their complete CV along with application through the email [email protected]

* Only short listed candidates will be contacted through cell phone/ SMS/ Email.

*Female candidates are strongly encouraged to apply.

* No TA/DA would be provided for recruitment test.

*Gana Unnayan Kendra (GUK) strongly believe that all associated with the organization including staff and programme participants have rights of protection of any kinds of abuse, exploitation, harassment and negligency. The organization considers violence against women and children as zero tolerance.

Application Deadline: May 23, 2024.

Apply Procedure:

Email your CV:
∎ Send your CV to the given email [email protected] or Email your CV from My Bdjobs account

Company Information:
∎ Gana Unnayan Kendra (GUK)
∎ Main office : Nashratpur, Gaibandha-5700
∎ Gana Unnayan Kendra (GUK) started its journey in 1985 as a community-led non-government Organisation with the aim to establish a poverty-free equitable society. Initially, the organisation launched its programme operation in the northern district Gaibandha, however, gradually expanded scope of work and now covering around 225000 families in 15 districts. Since its inception, GUK has been working with poor and underprivileged people for last 38 years to bring a sustainable improvement in their lives.
Focus areas of GUK are Livelihood and Food Security, Education and Child Protection, Disaster Risk Reduction and Emergency Response, Climate Change Adaptation, Safe Migration, Inclusive Financing, Women Empowerment & Gender-based Violence, Human Rights, Good Governance, Skill Development and Job Placement of Youths, Health, Nutrition and WASH, Disability Inclusive Development, Agriculture and Market Linkage, Research and Policy Influence etc. Different integrated programmes are taken by the organisation to achieve its objectives.

Address::
∎ Main office : Nashratpur, Gaibandha-5700
∎ Gana Unnayan Kendra (GUK) started its journey in 1985 as a community-led non-government Organisation with the aim to establish a poverty-free equitable society. Initially, the organisation launched its programme operation in the northern district Gaibandha, however, gradually expanded scope of work and now covering around 225000 families in 15 districts. Since its inception, GUK has been working with poor and underprivileged people for last 38 years to bring a sustainable improvement in their lives. Focus areas of GUK are Livelihood and Food Security, Education and Child Protection, Disaster Risk Reduction and Emergency Response, Climate Change Adaptation, Safe Migration, Inclusive Financing, Women Empowerment & Gender-based Violence, Human Rights, Good Governance, Skill Development and Job Placement of Youths, Health, Nutrition and WASH, Disability Inclusive Development, Agriculture and Market Linkage, Research and Policy Influence etc. Different integrated programmes are taken by the organisation to achieve its objectives.

Application Deadline: 23 May 2024

Category: NGO/Development