Executive Assistant Cum Office Administrator
Job Description
Title: Executive Assistant Cum Office Administrator
Company Name: VF Asia Ltd. Bangladesh Liaison Office
Vacancy: 01
Job Location: Anywhere in Bangladesh
Employment Status: Full-time
Educational Requirements:
∎ Bachelor degree in any discipline
Experience Requirements:
∎ At least 5 year(s)
∎ The applicants should have experience in the following area(s):
Administration, Office Management
Job Responsibilities:
∎ TASKS AS EXECUTIVE ASSISTANT (As below):
∎ Manage the CD's calendar & set up meetings
∎ Manage information flow in a timely and accurate manner - circulate meeting minutes
∎ Coordinate with Department heads
∎ Generate management reports (on time) - monthly / quarterly reports; update business plans & projections from time to time; update vendor and factory compliance reports etc.
∎ Manage Country Director's travel itinerary / visa applications / hotel & accommodation bookings
∎ Manage Leadership team visits to Bangladesh
∎ Any other duties that may be assigned.
∎ TASKS FOR OFFICE ADMINISTRATION ROLE (As below):
∎ Manage office facilities repair and maintenance, office cleaning and mailing services. Follow up on minor office modification works.
∎ Manage office supplies procurement and replenishment. Review and negotiate quotes and service agreement with a view to seek for cost effectiveness in office supplies procurement.
∎ Manage office security and door access control, including door access card assignment and reclaim process, visitor card and visitor log
∎ Manage & update employee seating plan
∎ Handle FM payments including office rental, utility charges and other FM expenses
∎ Abstract and consolidate monthly FM reports including office utilization report for submission to Regional FM
∎ Maintain FM database, keep master key records and company fixed assets list
∎ Practice FM policy, guideline and procedures in country; under the governance of the Regional Facilities Management
∎ Responsible for OSH and fire safety at the office. Organize yearly fire drill and practice risk and safety processes
∎ Any other duties that may be assigned.
∎ Coordinate hotel and travel bookings for all employees.
∎ Prepare the travel budget for each department. Partner with Accounts to validate bills to release payment.
∎ Issue invitation letters and provide support on business visa applications as necessary
∎ Manage the Company's car pool - allocate and monitor usage per business requirements
∎ Coordinate and organize company events and ER activities as when required
∎ Any other duties that may be assigned
Additional Requirements:
∎ Age 24 to 30 years
∎ Both males and females are allowed to apply
∎ Knowledge of MS Office - Word/Excel/ Outlook/Powerpoint
∎ Good Interpersonal and Communication skills
∎ Good command over written and spoken English
Salary: Negotiable
Compensation & Other Benefits:
∎ Benefits: As per company policy.
Application Deadline: May 15, 2019
Company Information:
∎ VF Asia Ltd. Bangladesh Liaison Office
∎ Address : Empori Financial Center, Level 4 , Plot 6, CEN (A), North Avenues, Gulshan 2, Dhaka 1212.
Category: General Management/Admin
Source: bdjobs.com
Deadline Expired on 15th May 2019
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