Executive Assistant

Job Description

Title: Executive Assistant

Company Name: A Leading Group of Company

Vacancy: 01

Job Location: Dhaka (Gulshan)

Employment Status: Full-time

Educational Requirements:
∎ Bachelor degree in any discipline
∎ Candidates with English Medium will get preference.

Experience Requirements:
∎ At least 6 year(s)
∎ The applicants should have experience in the following area(s): Admin and Protocol, Customer Service, Microsoft Office Applications, Organizational Skills

Job Responsibilities:
∎ •(A) Service Excellence:
∎ Provide a high level of executive administrative support to the Chairman, Director and the Group, ensuring quality service and professionalism at every stakeholder interaction.
∎ Work collaboratively with the Group's executives to provide seamless service.
∎ Manage efficiently in a multi-tasked environment and ensure deadlines are met.
∎ Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e. reports, presentations, invoices).
∎ Correspondence/communications, tables, charts, files, etc. video Conferencing etc.
∎ Schedule and organize frequent events and meetings, including preparation and co-ordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required.
∎ Arrange frequent travel and accommodations as required.
∎ Maintain proficiency with software applications/programs and/or department specific systems as required (i.e. MS Office, Word, PowerPoint, Excel, etc.).
∎ Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area.
∎ •(B) Operational Effectiveness:
∎ Ensure the optimal level of customer service and professionalism is provided.
∎ Provide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, schedule and organize events, meetings and travel, manage calendars, create and maintain files, and perform other executive administrative assignments as required.
∎ Consistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriate.
∎ Prioritize and manage own workflow to ensure quality and efficiency (i.e. meet deadlines; be flexible in adjusting to changing work priorities).
∎ Use software programs and other tools or equipment with ease and efficiency and provide documents/ information that effectively support the needs of the team.
∎ Efficiently manage expectations/concerns through strong communication skills, both verbal and written.
∎ Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution to execute on assigned tasks.
∎ •(C)Teamwork/Support:
∎ Be an effective resource and flexible in adjusting to changing work priorities of the executive.
∎ Participate fully as a member of a team supporting the executive and contribute to a positive work environment.
∎ Keep executive/immediate team informed and up-to-date about the status/progress of projects, and all relevant or useful information related to day-to-day activities.
∎ Support the executive team by continuously developing knowledge in own area.

Additional Requirements:
∎ Age 30 to 38 years
∎ A minimum of 4+ years of responsible administrative support in a dynamic fast-paced environment including customer service, Microsoft Office and organizational skills
∎ 2+ years prior experience Supporting Executive Leadership
∎ Preferred Experience in RMG, financial services, or other related business
∎ Strong interpersonal skills to deal with management.
∎ Should have cross-functional working skills.
∎ Ability to Work Under Pressure

Salary: Negotiable

Compensation & Other Benefits:
∎ Mobile bill, Insurance
∎ Salary Review: Yearly
∎ Festival Bonus: 2

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 31 Oct 2022

Company Information:
∎ 18 Oct 2022
∎ A Leading Group of Company

Category: Secretary/Receptionist

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