Assistant Warehouse & Procurement Officer

Job Description

Title: Assistant Warehouse & Procurement Officer

Company Name: The Bangladesh Red Crescent Society

Vacancy: 1

Location: Cox's Bazar

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 23 Jan 2025

Education:
∎ The minimum educational qualification should be the completion of bachelor’s degree but master’s in business studies, Statistics, Mathematics, Supply chain, Information Technology, or related fields will be preferred.

Requirements:

Additional Requirements:
∎ A minimum of 5 years of experience in related fields required.
∎ Experience working with national and international organizations that are contributing to the Humanitarian assistances for Rohingya Refugees is a significant advantage.
∎ Prior experience with Refugees is desirable.
∎ Experience of working with the Red Cross and Red Crescent Societies.
∎ Excellent knowledge of both written and oral English is required.
∎ Proven ability to work independently with minimal supervision and direction.
∎ Capable of working with others in a participatory and capacity building manner.
∎ Ability to establish and maintain excellent contacts with colleagues, government officials, community representatives and contractors.
∎ Self-motivated, versatile and adaptable to different cultures and people.
∎ Ability to multi-task and prioritize work schedules.
∎ Strong community liaison, mobilization and negotiation skills required.
∎ Working knowledge of MS Office Applications required.
∎ Good in both oral and written English.
∎ Strong communications skills and ability to work with a team to achieve organizational goals.
∎ Good negotiation skills, and the ability to bring consensus amongst people.
∎ Work Experience
∎ A minimum of 5 years of experience in related fields required.
∎ Experience working with national and international organizations that are contributing to the Humanitarian assistances for Rohingya Refugees is a significant advantage.
∎ Prior experience with Refugees is desirable.
∎ Experience of working with the Red Cross and Red Crescent Societies.
∎ Languages
∎ Excellent knowledge of both written and oral English is required.
∎ Key Competencies
∎ Proven ability to work independently with minimal supervision and direction.
∎ Capable of working with others in a participatory and capacity building manner.
∎ Ability to establish and maintain excellent contacts with colleagues, government officials, community representatives and contractors.
∎ Self-motivated, versatile and adaptable to different cultures and people.
∎ Ability to multi-task and prioritize work schedules.
∎ Strong community liaison, mobilization and negotiation skills required.
∎ Working knowledge of MS Office Applications required.
∎ Good in both oral and written English.
∎ Strong communications skills and ability to work with a team to achieve organizational goals.
∎ Good negotiation skills, and the ability to bring consensus amongst people.

Responsibilities & Context:
∎ The responsibilities include but are not limited to:
∎ Coordinate with the Logistic Officer to facilitate the transportation of NFIs from warehouse to Distribution center, ensure all In and Out report for the NFIs.
∎ Ensure proper Stock Card and bin Card for every item in the warehouse.
∎ Purchasing items as per approved requisition. Maintain detailed and accurate records of purchase committee meetings including agendas, meeting minutes, and follow-up/action points.
∎ Assist the procurement committee for purchases of Office goods, stationery, training materials, IT equipment and other office demand as required.
∎ Identifying suppliers, obtaining quotations, and issuing purchase orders.
∎ Negotiating contracts and terms with suppliers.
∎ Purchasing goods and services, including equipment, materials, and business services.
∎ Managing the procurement process, including overseeing delivery and ensuring compliance with regulations.
∎ Evaluating offers and suppliers to ensure the best value.
∎ Writing reports and recommendations and keeping daily records.
∎ Optimizing procurement processes to reduce costs and lead times.
∎ Maintain and update the list of suppliers and their qualifications, delivery times, and potential future development.
∎ Create, Developing and maintain good relationships with vendors/suppliers.
∎ Maintain records of purchases, pricing, and other important data.
∎ Develop plans for purchasing equipment, services, and supplies.
∎ Researching and analyzing the supply market to identify cost-reduction opportunities.
∎ Maintains files of all logistics records under his/her responsibility in a confidential manner according to logistics procedures.
∎ Maintain an up-to-date asset register that is to be submitted monthly to the logistics officer.
∎ Implement a storage/inventory system according to donors to be able to identify assets purchased under defined budgets.
∎ Collect and review vehicle and generator logbooks and report any inconsistencies.
∎ Participate in internal meetings, outside meetings, and weekly meetings with UNHCR.
∎ Signing delivery notes upon receipt of shipments.
∎ Heeding notes about appropriate procedures for handling stock, particularly when fragile.
∎ Prepare project needs by gathering requisitions.
∎ Ensuring that the facility remains clean, sanitary, and well-organized.
∎ Ensure that follow up of document approvals by concerned authorities is done timely and consistently and keep the Deputy Director/ Project Manager updated as required.
∎ Responsible for ensuring all project documents and records are maintained.
∎ Assist other staff in the identification of potential implementation problems and bottlenecks,
∎ Report to the Deputy Director/ Program Manager on a daily and weekly basis and the project’s performance in relation to logistic issues.
∎ Perform other duties as may be assigned. Any other relevant duties as requested by the line manager/concerned authorities.
∎ Red Cross - Red Crescent movement is the largest volunteer organization in the world. The Bangladesh Red Crescent Society (BDRCS) is a national society of the movement, constituted on 31 March 1973 by the President's Order No. 26 of 1973 with retrospective effect from 16 December 1971. This is the biggest humanitarian organization in Bangladesh. As an auxiliary to the government, the Society provides humanitarian assistance to the vulnerable people over the last 48 years and has undertaken a wide range of activities in humanitarian response, disaster management, health, capacity building and in promoting Red Cross/ Red Crescent ideals and principles.
∎ Bangladesh Red Crescent Society is looking for a suitable Bangladeshi national for the following position under Myanmar Refugee Relief Operations (MRRO) at Cox’s Bazar:
∎ Project Name: Myanmar Refugee Relief Operations (MRRO), Cox’s Bazar
∎ Duration of Contract: Up to 31 December 2025 (extendable)
∎ Age: 36 years (Age limit will be relaxed in case of potential candidate)
∎ Reportable to: Deputy Director, MRRO
∎ Accountability to: Programme Manager, MRRO, BDRCS
∎ Responsible for: Project Coordination and Accountable to Program Manager
∎ Location: BDRCS MRRO Office, Cox’s Bazar
∎ Job Purpose
∎ The Assistant Warehouse & Procurement Officer is responsible for ensuring Warehouse and Procurement activities and coordination of MRRO. The primary objective of the position is to ensure the timely and effective provide Purchase and logistics services for the project, addressing the day-to-day concerns of the project, updating on project’s progress, project’s plans, etc.
∎ Duties and Responsibilities:
∎ The responsibilities include but are not limited to:
∎ Coordinate with the Logistic Officer to facilitate the transportation of NFIs from warehouse to Distribution center, ensure all In and Out report for the NFIs.
∎ Ensure proper Stock Card and bin Card for every item in the warehouse.
∎ Purchasing items as per approved requisition. Maintain detailed and accurate records of purchase committee meetings including agendas, meeting minutes, and follow-up/action points.
∎ Assist the procurement committee for purchases of Office goods, stationery, training materials, IT equipment and other office demand as required.
∎ Identifying suppliers, obtaining quotations, and issuing purchase orders.
∎ Negotiating contracts and terms with suppliers.
∎ Purchasing goods and services, including equipment, materials, and business services.
∎ Managing the procurement process, including overseeing delivery and ensuring compliance with regulations.
∎ Evaluating offers and suppliers to ensure the best value.
∎ Writing reports and recommendations and keeping daily records.
∎ Optimizing procurement processes to reduce costs and lead times.
∎ Maintain and update the list of suppliers and their qualifications, delivery times, and potential future development.
∎ Create, Developing and maintain good relationships with vendors/suppliers.
∎ Maintain records of purchases, pricing, and other important data.
∎ Develop plans for purchasing equipment, services, and supplies.
∎ Researching and analyzing the supply market to identify cost-reduction opportunities.
∎ Maintains files of all logistics records under his/her responsibility in a confidential manner according to logistics procedures.
∎ Maintain an up-to-date asset register that is to be submitted monthly to the logistics officer.
∎ Implement a storage/inventory system according to donors to be able to identify assets purchased under defined budgets.
∎ Collect and review vehicle and generator logbooks and report any inconsistencies.
∎ Participate in internal meetings, outside meetings, and weekly meetings with UNHCR.
∎ Signing delivery notes upon receipt of shipments.
∎ Heeding notes about appropriate procedures for handling stock, particularly when fragile.
∎ Prepare project needs by gathering requisitions.
∎ Ensuring that the facility remains clean, sanitary, and well-organized.
∎ Ensure that follow up of document approvals by concerned authorities is done timely and consistently and keep the Deputy Director/ Project Manager updated as required.
∎ Responsible for ensuring all project documents and records are maintained.
∎ Assist other staff in the identification of potential implementation problems and bottlenecks,
∎ Report to the Deputy Director/ Program Manager on a daily and weekly basis and the project’s performance in relation to logistic issues.
∎ Perform other duties as may be assigned. Any other relevant duties as requested by the line manager/concerned authorities.

Skills & Expertise:

Compensation & Other Benefits:
∎ As per projects salary structure

Employment Status: Contractual

Job Location: Cox's Bazar

Read Before Apply:

Departmental clearance will be required for internal candidates.

If you think you are competent enough for the position, please apply online before 5:00 pm, January 30, 2025.

BDRCS is an equal opportunity employer. Only shortlisted candidates will be notified for interview.

Company Information:
∎ The Bangladesh Red Crescent Society
∎ 684-686 Boro Mogh Bazar, Red Crescent Sarak | Dhaka-1217
∎ Red Cross - Red Crescent movement is the largest volunteer organization in the world. Bangladesh Red Crescent Society (BDRCS) is a national society of the movement, constituted on 31 March 1973 by the President`s Order No. 26 of 1973 with retrospective effect from 16 December 1971. This is the biggest humanitarian organization in Bangladesh. As an auxiliary to the government, the Society provides humanitarian assistance to the vulnerable people over the last 48 years and has undertaken a wide range of activities in humanitarian response, disaster management, health, capacity building and in promoting Red Cross/ Red Crescent ideals and principles.

Address::
∎ 684-686 Boro Mogh Bazar, Red Crescent Sarak | Dhaka-1217
∎ Red Cross - Red Crescent movement is the largest volunteer organization in the world. Bangladesh Red Crescent Society (BDRCS) is a national society of the movement, constituted on 31 March 1973 by the President`s Order No. 26 of 1973 with retrospective effect from 16 December 1971. This is the biggest humanitarian organization in Bangladesh. As an auxiliary to the government, the Society provides humanitarian assistance to the vulnerable people over the last 48 years and has undertaken a wide range of activities in humanitarian response, disaster management, health, capacity building and in promoting Red Cross/ Red Crescent ideals and principles.

Application Deadline: 30 Jan 2025

Category: Commercial/Supply Chain