Title: Assistant Procurement Officer
Company Name: Islamic Relief Bangladesh
Vacancy: 1
Age: at most 40 years
Location: Dhaka (Baridhara)
Maximum Salary: Tk. 35720 (Monthly)
Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency
Published: 14 Aug 2024
Education:
∎ Master of Commerce (MCom), Executive Master of Business Administration (EMBA), Master of Social Science (MSS), Master of Business Administration (MBA)
Requirements:
Additional Requirements:
∎ Age at most 40 years
∎ Communication Skill
∎ Self-development
∎ Ability to work under pressure and manage workload effectively
∎ Supportive, effective and good team player
∎ Loyal to organization with keen sense of responsibility
∎ Respect Islamic/social norms, values and principles and practices personally and professionally.
∎ Dynamic and Prompt
∎ Honest and Hard ( smart) workingIT Skill: Proven Expertise of Microsoft Word/ ExcelDesirable:
∎ Decision Making skill
∎ Experience in working in: Purchasing, Procurement & Logistics, Supply Chain Management. Expertise in MS XL essential.
∎ Essential:
∎ Communication Skill
∎ Self-development
∎ Ability to work under pressure and manage workload effectively
∎ Supportive, effective and good team player
∎ Loyal to organization with keen sense of responsibility
∎ Respect Islamic/social norms, values and principles and practices personally and professionally.
∎ Dynamic and Prompt
∎ Honest and Hard ( smart) working
∎ IT Skill: Proven Expertise of Microsoft Word/ Excel
∎ Desirable:
∎ Decision Making skill
Responsibilities & Context:
∎ To be responsible for developing and introducing a standard Procurement system including various formats for Islamic Relief Worldwide Bangladesh (IRWB) under the supervision and guidance of Sr Procurement Officer.
∎ To assist management for developing short and long term procurement plan and responsible to implement the plan accordingly under the supervision and guidance of Sr Procurement Officer.
∎ To assist the Sr Procurement Officer for modifying, reviewing and developing IR Procurement activities.
∎ To be responsible for ensuring proper management and maintain all documents and file related to all procurement of IRWB.
∎ To be responsible for providing the relevant information and documents to the management as well as internal and external auditors.Procurement functional works-70%
∎ To arrange Procurement Committee (PC) meetings and prepare minutes / comparative statement for getting approval from Procurement Committee (PC).
∎ Contract Management;follow up the vendors until the goods/services are duly delivered.
∎ To be responsible for monitoring of Purchase Requisition (PR or PREQ), initiating process for purchase, RFQs or Press Tender, making preliminary evaluations of bids, preparing papers for final analysis and decision making.
∎ Todevelop bidding documents, invitation to bids, bid receiving and evaluation and prepare contract with the selected bidders for approval.
∎ To be responsible for vendor management, making yearly contract and agreement with the selected bidders under the supervision of Sr Procurement Officer.
∎ To be responsible for preparing a bill of suppliers to maintain the billing system and submitting the same to designated department for the payment process.
∎ The Asst Procurement Officer will be more committed and dedicated to the organization and will be responsible to meet emergency requirements of the organization.
∎ To perform any other duties and activities as and when required by the management.Procurement ancillary works-10%
∎ To ensure that the sufficient resources are available to meet office requirements and the resources of the office are used efficiently and economically.
∎ To be responsible to survey the market frequently and update the information related with procurement.
∎ To be responsible to visit different field of IRWB as and when required.
∎ To take part in the process of enlisting new suppliers for better competition regarding price, time & quality and maintain a database of suppliers, agents and vendor sand update the supplier enlisted documentOthers as and when assigned by the management-5%
∎ Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
∎ Support to Implementation of the Emergency projects as per IRCO requirements.
∎ Ensure that local purchases and expenditures are done as per Islamic Relief Bangladesh policy.
∎ Maintain the stock book, inventory, and another essential registers properly and timely in an effective manner.
∎ Support in the procurement of materials like requisition, follow-up, etc.
∎ Take initiatives to ensure the security of project resources, staff and participants during the intervention.
∎ Ensure required logistics are in placed timely.
∎ Facilitate donor/external visits and ensure that recommendations of visitors are addressed.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Perform any other duties assigned by Supervisor.
∎ Procurement Background and structural works- 15%
∎ To be responsible for developing and introducing a standard Procurement system including various formats for Islamic Relief Worldwide Bangladesh (IRWB) under the supervision and guidance of Sr Procurement Officer.
∎ To assist management for developing short and long term procurement plan and responsible to implement the plan accordingly under the supervision and guidance of Sr Procurement Officer.
∎ To assist the Sr Procurement Officer for modifying, reviewing and developing IR Procurement activities.
∎ To be responsible for ensuring proper management and maintain all documents and file related to all procurement of IRWB.
∎ To be responsible for providing the relevant information and documents to the management as well as internal and external auditors.
∎ Procurement functional works-70%
∎ To arrange Procurement Committee (PC) meetings and prepare minutes / comparative statement for getting approval from Procurement Committee (PC).
∎ Contract Management;follow up the vendors until the goods/services are duly delivered.
∎ To be responsible for monitoring of Purchase Requisition (PR or PREQ), initiating process for purchase, RFQs or Press Tender, making preliminary evaluations of bids, preparing papers for final analysis and decision making.
∎ Todevelop bidding documents, invitation to bids, bid receiving and evaluation and prepare contract with the selected bidders for approval.
∎ To be responsible for vendor management, making yearly contract and agreement with the selected bidders under the supervision of Sr Procurement Officer.
∎ To be responsible for preparing a bill of suppliers to maintain the billing system and submitting the same to designated department for the payment process.
∎ The Asst Procurement Officer will be more committed and dedicated to the organization and will be responsible to meet emergency requirements of the organization.
∎ To perform any other duties and activities as and when required by the management.
∎ Procurement ancillary works-10%
∎ To ensure that the sufficient resources are available to meet office requirements and the resources of the office are used efficiently and economically.
∎ To be responsible to survey the market frequently and update the information related with procurement.
∎ To be responsible to visit different field of IRWB as and when required.
∎ To take part in the process of enlisting new suppliers for better competition regarding price, time & quality and maintain a database of suppliers, agents and vendor sand update the supplier enlisted document
∎ Others as and when assigned by the management-5%
∎ Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
∎ Support to Implementation of the Emergency projects as per IRCO requirements.
∎ Ensure that local purchases and expenditures are done as per Islamic Relief Bangladesh policy.
∎ Maintain the stock book, inventory, and another essential registers properly and timely in an effective manner.
∎ Support in the procurement of materials like requisition, follow-up, etc.
∎ Take initiatives to ensure the security of project resources, staff and participants during the intervention.
∎ Ensure required logistics are in placed timely.
∎ Facilitate donor/external visits and ensure that recommendations of visitors are addressed.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Perform any other duties assigned by Supervisor.
Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other benefits will be provided as per organizational HR Policy
Workplace:
∎ Work at office
Employment Status: Full Time
Gender:
∎ Only Female
Job Location: Dhaka (Baridhara)
Read Before Apply:
Our official website (islamicrelief.org.bd).
Only Female Candidates are preferred to apply.
Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, disability, class, caste, or religion.
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