Job Description
Title: Assistant Executive - Admin (Sailor)
Company Name: Epyllion Group
Vacancy: 01
Age: at least 23 years
Location: Dhaka (Mirpur)
Salary: Negotiable
Experience:
∎ At least 2 years
∎ The applicants should have experience in the following business area(s):Retail Store, Garments, Textile, Group of Companies
Published: 18 Aug 2024
Education:
∎ Graduation in any discipline.
∎ Bachelor's degree in Business Administration (BBA) will get preference.
∎ Graduation in any discipline.
∎ Bachelor's degree in Business Administration (BBA) will get preference.
Requirements:
Additional Requirements:
∎ Age at least 23 years
Responsibilities & Context:
∎ Analyze monthly vehicle and operational costs against budget.
∎ Track and report other operational costs like cleaning and security.
∎ Propose cost-saving initiatives to relevant administrative personnel.
∎ Assist in annual budget preparation for administrative expenses. (Vehicle Cost, Fuel Cost etc.)
∎ Oversee all company vehicles and drivers.
∎ Driver Recruitment align with corporate Admin team
∎ Repair & Maintenance all vehicle aligns with corporate admin.
∎ Vehicle Route Plan
∎ Develop efficient plans for additional vehicle support to employees
∎ Verify and process transport bills for management approval.
∎ Handle local PR for unforeseen situations.
∎ Organize security duty rosters and manage leave schedules.
∎ Lead recruitment efforts for security personnel.
∎ CCTV monitoring both outlet, Factory & Corporate, internal investigation for incidental case & report to management.
∎ Plan wise physical outlet visit for checking admin issue.
∎ Onboard and assess potential vendors (e.g., cleaning, security, transport).
∎ Cultivate and manage strong relationships with vendors to ensure service satisfaction.
∎ Ensure punctual attendance of cleaners and security guards at all outlets.
∎ Foster positive relationships with government and other organizations.
∎ Maintain good rapport with local public relations.
∎ Facilitate and oversee local worker engagements.
∎ Supervise factory housekeeping activities and floor cleanliness.
∎ Time to time floor monitoring.
∎ Ensure Factory & PMC floor net & clean in every corner.
∎ Ensuring health & hygienic environment in factory Premises.
∎ Implement safety protocols for staff and workplace.
∎ Manage waste and scrap disposal efficiently.
∎ Renew and manage all necessary licenses and office documentation.
∎ Maintain incident reports and share with management monthly.
∎ Prepare monthly attendance sheet (Outlet & Factory Cleaner, Security, Driver) and forward to payroll for preparing the salary.
∎ Maintain employee leave register & duty roster (Outlet & Factory Cleaner, Security & Driver)
∎ Safeguard non-management employee files with confidentiality.
∎ Process vendor bills promptly for payment.
∎ Time To Time report to the Management
∎ Strategic Admin Work:
∎ Analyze monthly vehicle and operational costs against budget.
∎ Track and report other operational costs like cleaning and security.
∎ Propose cost-saving initiatives to relevant administrative personnel.
∎ Assist in annual budget preparation for administrative expenses. (Vehicle Cost, Fuel Cost etc.)
∎ Fleet Management:
∎ Oversee all company vehicles and drivers.
∎ Driver Recruitment align with corporate Admin team
∎ Repair & Maintenance all vehicle aligns with corporate admin.
∎ Vehicle Route Plan
∎ Develop efficient plans for additional vehicle support to employees
∎ Verify and process transport bills for management approval.
∎ Handle local PR for unforeseen situations.
∎ Security Management:
∎ Organize security duty rosters and manage leave schedules.
∎ Lead recruitment efforts for security personnel.
∎ CCTV monitoring both outlet, Factory & Corporate, internal investigation for incidental case & report to management.
∎ Plan wise physical outlet visit for checking admin issue.
∎ Vendor Management:
∎ Onboard and assess potential vendors (e.g., cleaning, security, transport).
∎ Cultivate and manage strong relationships with vendors to ensure service satisfaction.
∎ Ensure punctual attendance of cleaners and security guards at all outlets.
∎ PR Management:
∎ Foster positive relationships with government and other organizations.
∎ Maintain good rapport with local public relations.
∎ Facilitate and oversee local worker engagements.
∎ Housekeeping Management:
∎ Supervise factory housekeeping activities and floor cleanliness.
∎ Time to time floor monitoring.
∎ Ensure Factory & PMC floor net & clean in every corner.
∎ Ensuring health & hygienic environment in factory Premises.
∎ Implement safety protocols for staff and workplace.
∎ Manage waste and scrap disposal efficiently.
∎ Documentation & Reporting:
∎ Renew and manage all necessary licenses and office documentation.
∎ Maintain incident reports and share with management monthly.
∎ Prepare monthly attendance sheet (Outlet & Factory Cleaner, Security, Driver) and forward to payroll for preparing the salary.
∎ Maintain employee leave register & duty roster (Outlet & Factory Cleaner, Security & Driver)
∎ Safeguard non-management employee files with confidentiality.
∎ Process vendor bills promptly for payment.
∎ Time To Time report to the Management
Skills & Expertise:
Compensation & Other Benefits:
∎ Mobile bill, Gratuity, Insurance
∎ Lunch Facilities: Partially Subsidize
∎ Salary Review: Half Yearly
∎ Festival Bonus: 2
Workplace:
∎ Work at office
Employment Status: Full Time
Job Location: Dhaka (Mirpur)
Company Information:
∎ Epyllion Group
∎ Corporate Office: NINAKABBO, Level: 12, 227/A, Tejgaon-Gulshan Link Road, Postal Code: 1208, Dhaka, Bangladesh.
∎ Textile, Garments, Garments Accessories, Washing, Printing, Real Estate, Retail Fashion-Sailor, Food & Beverage.
Address::
∎ Corporate Office: NINAKABBO, Level: 12, 227/A, Tejgaon-Gulshan Link Road, Postal Code: 1208, Dhaka, Bangladesh.
∎ Textile, Garments, Garments Accessories, Washing, Printing, Real Estate, Retail Fashion-Sailor, Food & Beverage.
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 17 Sep 2024
Category: General Management/Admin
