Administrative Specialist

Job Description

Title: Administrative Specialist

Company Name: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

Vacancy: 1

Location: Dhaka

Experience:
∎ At least 3 years

Published: 28 Jan 2025

Education:
∎ Bachelor’s in business administration (BBA) or a relevant field
∎ Bachelor’s in business administration (BBA) or a relevant field

Requirements:

Additional Requirements:
∎ 3 years of professional working experience in a similar position
∎ Experience in marketing/customer relation will be an added advantage
∎ Good interpersonal and communication skills
∎ Diplomatic attitude towards all stakeholders
∎ Loyalty and discretion
∎ Keen sense for confidentiality
∎ Ability to work in an intercultural environment
∎ Ability to work well under pressure and must be a strong team player
∎ Fluency in both English and Bangla is essential
∎ Knowledge of German Language is an asset
∎ Excellent working knowledge of computer programs (e.g. MS Office, Ms Teams etc.)
∎ Professional Experience
∎ 3 years of professional working experience in a similar position
∎ Experience in marketing/customer relation will be an added advantage
∎ Competency/other qualifications
∎ Good interpersonal and communication skills
∎ Diplomatic attitude towards all stakeholders
∎ Loyalty and discretion
∎ Keen sense for confidentiality
∎ Ability to work in an intercultural environment
∎ Ability to work well under pressure and must be a strong team player
∎ Fluency in both English and Bangla is essential
∎ Knowledge of German Language is an asset
∎ Excellent working knowledge of computer programs (e.g. MS Office, Ms Teams etc.)

Responsibilities & Context:
∎ The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federal enterprise with worldwide operations. GIZ supports the German Government in the field of international cooperation for sustainable development. GIZ has been working as a development partner of Bangladesh since 1972 under bilateral agreement. Currently, we are working in the areas of renewable energy, adaptation to climate change, private sector development and technical education, biodiversity, as well as good governance and displacement.
∎ For the team of our “GIZ Office Dhaka”, we seek applications for the position “Administrative Specialist” for the office of Country Director & Head of Finance and Administration.
∎ Band: 4
∎ Contract Duration: 1 (One) Year
∎ Managing an area of responsibility that forms part of the country office objectives, office team agreements and/or agreements with the superior
∎ Assisting country office initiatives to provide professional advisory services to and cooperate with a broad range of target groups/stakeholders
∎ Advising supervisor on all tasks when implementing GIZ rules and regulation
∎ Advising supervisor in the field of county office planning, steering and monitoring
∎ Independently implement goals and requirements set by the supervisor
∎ Make decisions which have a short-term effect within a limited project area/ unit
∎ Assisting supervisor to identify day to day problem and suggest appropriate solution
∎ In this context, the position holder fulfils the following tasks:
∎ Supports the Country Management (CD and LFA) in all aspects of their specific duties
∎ Organises events, meetings and conferences on behalf of the country management
∎ Coordinates meetings and conferences organized by the Country Office, overseeing planning, scheduling, and execution. Responsibilities include coordinating logistics, drafting agendas, communicating with participants, and tracking action items
∎ Prepares independently necessary documents (including presentations) for meetings on country office level and maintains the necessary documentation
∎ Participates in meetings on country level and prepares minutes
∎ Coordinates the arrangements for specific missions/visits related to the Country Office
∎ Is responsible for the general communication/ coordination with HQ South Asia regional division
∎ Conducts internal archive and coordinates the country wide inventory in close cooperation with Finance Officer(s)
∎ Coordinates/ follows up autonomously with Unit Mangers for necessary task related to LFA and CD office
∎ Partaking in security and safety related tasks
∎ Undertakes the role of First Aid Warden for GIZ Office
∎ Keeps information confidential particularly in the field of personnel and finances
∎ Assists in and/or carries out other activities and tasks, as assigned
∎ The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federal enterprise with worldwide operations. GIZ supports the German Government in the field of international cooperation for sustainable development. GIZ has been working as a development partner of Bangladesh since 1972 under bilateral agreement. Currently, we are working in the areas of renewable energy, adaptation to climate change, private sector development and technical education, biodiversity, as well as good governance and displacement.
∎ For the team of our “GIZ Office Dhaka”, we seek applications for the position “Administrative Specialist” for the office of Country Director & Head of Finance and Administration.
∎ Band: 4
∎ Contract Duration: 1 (One) Year
∎ A. Responsibilities
∎ The position holder is responsible for:
∎ Managing an area of responsibility that forms part of the country office objectives, office team agreements and/or agreements with the superior
∎ Assisting country office initiatives to provide professional advisory services to and cooperate with a broad range of target groups/stakeholders
∎ Advising supervisor on all tasks when implementing GIZ rules and regulation
∎ Advising supervisor in the field of county office planning, steering and monitoring
∎ Independently implement goals and requirements set by the supervisor
∎ Make decisions which have a short-term effect within a limited project area/ unit
∎ Assisting supervisor to identify day to day problem and suggest appropriate solution
∎ In this context, the position holder fulfils the following tasks:
∎ B. Tasks
∎ 1. Core scope of tasks
∎ Office Administration and coordination
∎ Supports the Country Management (CD and LFA) in all aspects of their specific duties
∎ Organises events, meetings and conferences on behalf of the country management
∎ Coordinates meetings and conferences organized by the Country Office, overseeing planning, scheduling, and execution. Responsibilities include coordinating logistics, drafting agendas, communicating with participants, and tracking action items
∎ Prepares independently necessary documents (including presentations) for meetings on country office level and maintains the necessary documentation
∎ Participates in meetings on country level and prepares minutes
∎ Coordinates the arrangements for specific missions/visits related to the Country Office
∎ Is responsible for the general communication/ coordination with HQ South Asia regional division
∎ Conducts internal archive and coordinates the country wide inventory in close cooperation with Finance Officer(s)
∎ Coordinates/ follows up autonomously with Unit Mangers for necessary task related to LFA and CD office
∎ Partaking in security and safety related tasks
∎ Undertakes the role of First Aid Warden for GIZ Office
∎ 2. Other Duties/Additional Tasks
∎ Keeps information confidential particularly in the field of personnel and finances
∎ Assists in and/or carries out other activities and tasks, as assigned

Employment Status: Contractual

Job Location: Dhaka

Read Before Apply:

We only accept electronic applications.

If you meet the above requirements, please apply through the link below.

Please, submit your CV in .pdf format (word document will not be accepted)

No phone calls please. Only short-listed candidates will be contacted.

All applications will be treated according to the merit and with strict confidentiality

GIZ is an equal opportunity employer.

Women and persons with disability are especially encouraged to apply and they will be selected in case of equal qualification with other candidates.

Apply URL::

Apply Procedure:

Company Information:
∎ Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
∎ Road # 90, House # 10/C, Gulshan-2, Dhaka-1212, Bangladesh
∎ As a service provider with worldwide operations in the field of international cooperation for sustainable development, Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions. GIZ is a public-benefit federal enterprise and supports the German Government as well as many public and private sector clients in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security.

Address::
∎ Road # 90, House # 10/C, Gulshan-2, Dhaka-1212, Bangladesh
∎ As a service provider with worldwide operations in the field of international cooperation for sustainable development, Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions. GIZ is a public-benefit federal enterprise and supports the German Government as well as many public and private sector clients in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security.

Application Deadline: 3 Feb 2025

Category: General Management/Admin