Administrative Officer
Job Description
Title: Administrative Officer
Company Name: US Forest Service Bangladesh Program
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ A Bachelor's degree in Management or business administration or related discipline.
Experience Requirements:
∎ At least 3 year(s)
Job Context:
∎ Issuance Date: 22 October 2020
∎ Application Closing Date: 06 November 2020
∎ Number of Positions: 01 (One)
∎ Position Title: Administrative Officer
∎ Level of Efforts: Full Time
∎ Period of Performance: Initially 1 Year; with the possibility of extension
∎ Base Location: Based in Dhaka, Bangladesh with regular travel to field sites
∎ Expected Starting Date: 01 December 2020
∎ Position Description:
∎ The Administrative Officer is responsible for providing technical, administrative, and logistical support to the Compass program, including coordinating and arranging project-related local and international activities. All work must be done in close coordination with the Human Resources and Administrative Manager.
Job Responsibilities:
∎ Administrative Support (80%):
∎ Maintain Compass store and prepare monthly report.
∎ Assist to arrange Compass meeting, seminar, workshop, and different training.
∎ Ensures all files (both electronic and hard copy) and project documents are organized and updated.
∎ Facilitates to short term technical assistance (STTA) by sending visa letters and any other required information.
∎ Assist HRAM on recruitment and selection process.
∎ Endure Office maintenance task are
∎ Assist OPL Manager on procurement process and logistics management issues.
∎ Monitor cleanliness of Compass office floor and its premises; ensure utilities are using effectively and efficiently.
∎ Ensure Maintaining service contract (A/C, generator, dish, pest control company etc.) regularly.
∎ Ensure timely repair & maintenance services as and when required.
∎ Assist to HRAM for record Keeping of new, old or damage assets of Compass. Follow up for arrange disposal of damaged assets.
∎ Others (20%)
∎ Manage petty cash related task and reporting.
∎ Disseminates project-related technical reports and materials to the different Government offices/officials and stakeholders/partners.
∎ Maintains good working relations with team and project partners.
∎ Maintains inventory of projects technical reports.
∎ Manage and monitor consumption of Compass communication and branding materials and remind respective for the current balance and take initiative to re-order.
∎ Carry out any other related responsibilities as assigned by the office.
Additional Requirements:
∎ At least 3 years of total experience with minimum 2 years' experience to work with USAID funded program. Experience in administrative support to an international team. Strong experience in project support management especially stores, events and logistics support management.
∎ Skills/Competencies:
∎ Knowledge to work with USAID and other donor agencies;
∎ Strong organizational skills and ability to work in a team.
∎ Excellent interpersonal skills, sound judgment, ability to identify and resolve administrative and operational constraints with diplomatic and delicate manner.
∎ Ability to clear communication (cross cultural), interest in learning new tools and dynamic.
∎ Excellent organizational skills.
∎ Advanced proficiency in relevant computer applications e.g. MS-Word, MS-Excel, MS- PowerPoint, and basic internet skills are required.
∎ Language Ability
∎ The incumbent must be proficient in spoken and written English at Level IV (fluent) and must likewise be fully fluent in spoken and written Bangla. English language skill will be tested.
Compensation & Other Benefits:
∎ The benefits and allowances for this position would be in line with Compass policy and guidelines, commensurate with the experience, qualification and previous track-record of the successful applicant.
Application Deadline: 6 Nov 2020
Company Information:
∎ 22 Oct 2020
∎ US Forest Service Bangladesh Program
Category: General Management/Admin
Source: bdjobs.com
Deadline Expired on 6th Nov 2020
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