Job Description

Title: Administrative Officer

Company Name: Chemonics International Inc. Feed the Future Bangladesh Horticulture, Fruits, and Non-Food Crops Activity

Vacancy: --

Location: Dhaka

Salary: Negotiable

Experience:
∎ At least 3 years

Published: 11 Nov 2024

Education:
∎ Bachelor's/university degree, preferably in business administration, accounting or other related discipline.
∎ Bachelor's/university degree, preferably in business administration, accounting or other related discipline.

Requirements:

Additional Requirements:
∎ Minimum of three years’ experience working within office operations, logistics support, vehicle management, inventory and file management.
∎ Experience in maintenance of office furniture, fixture, and equipment’s.
∎ Experience in proper record keeping of all official materials’ stock.
∎ Prior experience working with USAID funded project and working in the southern regions of Bangladesh preferred.
∎ Proficiency in English required, with excellent written and oral communication skills.
∎ Minimum of three years’ experience working within office operations, logistics support, vehicle management, inventory and file management.
∎ Experience in maintenance of office furniture, fixture, and equipment’s.
∎ Experience in proper record keeping of all official materials’ stock.
∎ Prior experience working with USAID funded project and working in the southern regions of Bangladesh preferred.
∎ Proficiency in English required, with excellent written and oral communication skills.

Responsibilities & Context:
∎ JOB LOCATION: DHAKA OR FIELD OFFICE
∎ REPORT TO: OPERATIONS AND HR MANAGER
∎ Chemonics International, Inc., a U.S.-based international development consulting firm, is seeking qualified candidates for USAID Feed the Future Bangladesh Horticulture, Fruits, and Non-Food Crops Activity. The activity supports the Government of Bangladesh (GOB) food security objective by increasing the private sector’s capacity to increase productivity and production of quality horticulture, fruits, and non-food crops that meet international standards. The activity will also strengthen the value chain, linking Bangladeshi smallholder commercial farmers, and other value chain actors towards increasing the efficiency of the market system to meet domestic and international market demands. The result will be a more competent private sector, and efficient market systems that will increase farmers’ income and improve the food security of Bangladesh.
∎ The Administrative Officer will need to provide logistical and administrative support for project activities, volunteers, and staff. Primary responsibilities include the coordination, provision of operational services including logistics, vehicle, inventory, file management, correspondence, office maintenance, petty cash administration, travel, equipment maintenance, office lease management, transportation, and support for workshops, public events and/or official visits.
∎ Provide logistical and administrative support and supervision of general office support services and facilities management.
∎ Ensure that all assets are properly recorded in the inventory register and conduct regular inventory of all office equipment.
∎ Collect and review vehicle logbook and regularly review drivers’ maintenance records and logbooks to ensure that proper records are maintained for office vehicles.
∎ Make all arrangements for on-site and off-site meetings, conferences, and workshops. Assist with the logistics of meetings and events which may include hiring and managing a venue, ordering a project banner, setting up rooms, arranging catering and refreshments, purchasing necessary supplies, renting equipment, and preparing packets for distribution.
∎ Maintain an update list of all long-term service contracts. Track lease and other service agreements and initiate renewal/fresh selection through timely negotiation with the landlord and hotel.
∎ Develop and maintain a list of vendors to ensure competitive prices and offers; issue RFQ/RFPs, request quotes, summarize and provide suggestions on received offers, quotations or bids in accordance with Chemonics Procurement Policies and Procedures.
∎ Maintain all procurement documents in an auditable, organized and orderly manner for easy and quick tracking and identification of information.
∎ Provide supporting documents and coordinate with the finance team to ensure timely processing of vendor payment.
∎ Maintain petty cash in full compliance with the petty cash management policy.
∎ JOB LOCATION: DHAKA OR FIELD OFFICE
∎ REPORT TO: OPERATIONS AND HR MANAGER
∎ JOB CONTEXT
∎ Chemonics International, Inc., a U.S.-based international development consulting firm, is seeking qualified candidates for USAID Feed the Future Bangladesh Horticulture, Fruits, and Non-Food Crops Activity. The activity supports the Government of Bangladesh (GOB) food security objective by increasing the private sector’s capacity to increase productivity and production of quality horticulture, fruits, and non-food crops that meet international standards. The activity will also strengthen the value chain, linking Bangladeshi smallholder commercial farmers, and other value chain actors towards increasing the efficiency of the market system to meet domestic and international market demands. The result will be a more competent private sector, and efficient market systems that will increase farmers’ income and improve the food security of Bangladesh.
∎ The Administrative Officer will need to provide logistical and administrative support for project activities, volunteers, and staff. Primary responsibilities include the coordination, provision of operational services including logistics, vehicle, inventory, file management, correspondence, office maintenance, petty cash administration, travel, equipment maintenance, office lease management, transportation, and support for workshops, public events and/or official visits.
∎ JOB DESCRIPTIONS:
∎ Provide logistical and administrative support and supervision of general office support services and facilities management.
∎ Ensure that all assets are properly recorded in the inventory register and conduct regular inventory of all office equipment.
∎ Collect and review vehicle logbook and regularly review drivers’ maintenance records and logbooks to ensure that proper records are maintained for office vehicles.
∎ Make all arrangements for on-site and off-site meetings, conferences, and workshops. Assist with the logistics of meetings and events which may include hiring and managing a venue, ordering a project banner, setting up rooms, arranging catering and refreshments, purchasing necessary supplies, renting equipment, and preparing packets for distribution.
∎ Maintain an update list of all long-term service contracts. Track lease and other service agreements and initiate renewal/fresh selection through timely negotiation with the landlord and hotel.
∎ Develop and maintain a list of vendors to ensure competitive prices and offers; issue RFQ/RFPs, request quotes, summarize and provide suggestions on received offers, quotations or bids in accordance with Chemonics Procurement Policies and Procedures.
∎ Maintain all procurement documents in an auditable, organized and orderly manner for easy and quick tracking and identification of information.
∎ Provide supporting documents and coordinate with the finance team to ensure timely processing of vendor payment.
∎ Maintain petty cash in full compliance with the petty cash management policy.

Compensation & Other Benefits:
∎ Negotiable based on experience, qualifications and salary history.
∎ Negotiable based on experience, qualifications and salary history.

Employment Status: Full Time

Job Location: Dhaka

Read Before Apply:

Please submit your CV or resume to BDHortRecruit@chemonics.com by November 25, 2024 with the subject line "Attn: [POSITION] Application [YOUR NAME]".

Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, or protected veteran status, genetic information, age, membership in an employee organization, or other non-merit factors.

Apply Procedure:

Email your CV:
∎ Send your CV to the given email BDHortRecruit@chemonics.com or Email your CV from My Bdjobs account

Company Information:
∎ Chemonics International Inc. Feed the Future Bangladesh Horticulture, Fruits, and Non-Food Crops Activity
∎ Feed the Future Bangladesh Horticulture, Fruits, and Non-Food Crops Activity Nasrin Casabella (11th Floor), Flat A-11, House No. 2/A, Gulshan North Avenue, Gulshan 2, Dhaka-1212, Bangladesh
∎ Chemonics International is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

Address::
∎ Feed the Future Bangladesh Horticulture, Fruits, and Non-Food Crops Activity Nasrin Casabella (11th Floor), Flat A-11, House No. 2/A, Gulshan North Avenue, Gulshan 2, Dhaka-1212, Bangladesh
∎ Chemonics International is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

Application Deadline: 25 Nov 2024

Category: General Management/Admin