Administration Officer

Job Description

Title: Administration Officer

Company Name: Winrock International

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Master's Degree in Finance, Accounting, Business Administration, or other relevant fields. Education qualification may be relaxed for experience & skilled person.

Experience Requirements:
∎ At least 5 year(s)

Job Context:
∎ STATUS: Full Time, subject to availability of funding and donor`s approval
∎ REPORTS TO: Grants & Operations Manager (GOM)
∎ The primary work location will be at Ashshash Project office in Dhaka. However, frequent visit to Ashshash partners` office located outside of Dhaka is anticipated throughout the life of the project.

Job Responsibilities:
∎ Administrative/Logistical Support

∎ Organize local and international travel arrangements, including procuring of tickets (road, rail and air), and coordinating visas for staff;
∎ Arrange/contract local transport (car, four-wheel vehicle) for field activities and ensure timely functioning of office vehicle, per staff requisition;
∎ Monitor and take timely action to ensure proper office maintenance;
∎ Identify and address security and safety of the office, staff and equipment in compliance with Winrock policy and standards;
∎ Coordinate office logistics, including procurement of goods and services, transportation, store management and use of supplies in a transparent and accountable manner, per the donor policies and Government regulation;
∎ Physical verification of assets in WI and in local partner on yearly basis.
∎ Grants Management Support

∎ Assist in preparing and monitoring contract agreements/sub awards with NGO partners, public and private organizations and ensure the utilization of obligated budgets per the timeline established;
∎ Receive and review sub-awardee monthly reports, audit reports, and identify and initiate actions in according to the management and auditor's recommendations;
∎ Periodic visit to partner offices for expenditure verification and their capacity building capabilities;
∎ Plan and implement project closeout related activities;
∎ Human Resources

∎ Ensure WI HR Policies and procedures and advise senior management on strategic HR issues and risks;
∎ Lead recruitment and appropriate performance management of all staff, including filing in Sharepoint;
∎ Supervise the complaints mechanisms, grievance and disciplinary procedures;
∎ Address equality issues, particularly relating to gender considerations;
∎ Maintain HR files and documentation in compliance with WI policies.
∎ Ensure staff compliance with SDC and WI Code of Conduct;
∎ Any other tasks as assigned by supervisor.

Additional Requirements:
∎ Minimum 5 years of relevant experience in administrative and financial management in large scale and complex projects/organizations.
∎ Preference will be given to those with extensive knowledge of SDC or other donors rules and regulations
∎ Demonstrated expertise and excellent track record in finance, accounting and management.
∎ Demonstrated understanding on administration, procurement processes, compliance, and reporting.
∎ Excellent interpersonal skills and teamwork.
∎ Fluency in oral and written English.
∎ Proven experience in supervision and management of staff.
∎ Proficiency in MS office and excel is MUST.
∎ Understand and demonstrated experience in contract and contracting of NGOs in Bangladesh.
∎ Relevant skills on usage of IT equipment and applications.

Application Deadline: June 16, 2020

Company Information:
∎ Winrock International
∎ Business : Winrock International is a nonprofit organization that works with people around the world to empower the disadvantaged, increase economic opportunity, and sustain natural resources.

Category: General Management/Admin

Read Before Apply: Applicants should submit a current resume and cover letter referencing "Application for Administration Officer Position" in the subject line to apply for the position.

Source: bdjobs.com

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