Job Description

Title: Admin Sr. Executive

Company Name: Cityscape International Ltd

Vacancy: 4

Location: Dhaka (GULSHAN 1)

Salary: Tk. 35000 - 50000 (Monthly)

Experience:
∎ 7 to 10 years
∎ The applicants should have experience in the following business area(s):Food (Packaged)/Beverage, Real Estate, Group of Companies, Developer

Published: 17 Aug 2024

Education:
∎ Bachelor of Business Administration (BBA), Master of Business Management (MBM)

Requirements:

Responsibilities & Context:
∎ Position Overview:
∎ As the Administration Senior Executive, you will play a pivotal role in the seamless operation of our administrative functions, ensuring that our global offices are well-supported and that all processes align with our commitment to efficiency, professionalism, and compliance. You will be responsible for overseeing day-to-day administrative operations, supporting senior management, coordinating with various departments, and ensuring that our global teams have the resources and support they need to thrive. This role is suited for a detail-oriented, proactive professional with a proven track record in high-level administrative roles in an international environment.
∎ Key Responsibilities:
∎ • Operational Efficiency: Oversee and manage the daily administrative operations, ensuring all processes run efficiently and effectively across our global offices. Streamline administrative workflows and improve processes to enhance productivity and reduce operational costs.
∎ • Support to Senior Management: Provide comprehensive administrative support to senior executives, including calendar management, travel coordination, meeting preparation, and follow-up. Handle confidential information with the highest level of discretion and professionalism.
∎ • Cross-Departmental Coordination: Act as a liaison between departments to ensure smooth communication and collaboration across the organization. Facilitate the implementation of company policies, global initiatives, and internal procedures across multiple locations.
∎ • Facilities Management: Oversee office management and facilities-related matters, ensuring that office spaces are well-maintained, supplies are readily available, and the work environment is conducive to productivity. Manage relationships with vendors and service providers.
∎ • Compliance & Policy Adherence: Ensure that all administrative operations comply with local laws, regulations, and company policies in all global locations. Assist in implementing new policies and updating existing ones to meet international standards and local requirements.
∎ • Event Planning & Coordination: Lead the planning and execution of company events, meetings, and conferences, including logistics, budgeting, vendor management, and coordination of all internal and external stakeholders.
∎ • Reporting & Documentation: Prepare and maintain accurate records, reports, and documentation related to administrative functions. Ensure that all reports are submitted on time and meet the required quality standards.
∎ • Resource Allocation: Manage and allocate resources to ensure optimal support for various departments and projects. This includes budgeting for administrative expenses, procurement of office supplies, and overseeing the allocation of office space and equipment.
∎ • Process Improvement: Continuously assess and improve administrative processes to enhance efficiency, reduce costs, and maintain a high level of service to all employees. Proactively identify opportunities to implement best practices in administration.
∎ • Crisis Management & Support: Assist in managing crisis situations or emergencies, coordinating internal communications and resource allocation to ensure minimal disruption to business operations.  Ideal Candidate Profile:
∎ • Proven Expertise: At least 5 years of experience in a senior administrative role, preferably in a multinational organization or an industry leader with a global presence. Experience managing administrative functions across multiple regions is essential.
∎ • Global Perspective: Experience working within a multicultural and international environment. You have a strong understanding of global business practices and are adept at navigating cross-cultural interactions.
∎ • Operational Excellence: Demonstrated ability to manage complex administrative processes and support operations in a fast-paced, dynamic environment. You have a proven ability to streamline processes, manage resources efficiently, and improve productivity.
∎ • Leadership & Collaboration: Strong leadership skills with the ability to mentor and guide junior administrative staff. You are a collaborative team player, able to work effectively across departments and regions.
∎ • Attention to Detail: Highly organized and detail-oriented, with excellent time management skills. You are capable of managing multiple priorities simultaneously and consistently deliver high-quality work under tight deadlines.
∎ • Strong Communication Skills: Exceptional verbal and written communication skills, with the ability to interact effectively with senior management, staff, and external stakeholders across multiple locations. Fluency in English is required; proficiency in additional languages is a plus.
∎ • Technical Proficiency: Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with administrative software and tools. Familiarity with enterprise resource planning (ERP) systems is an advantage.
∎ • Confidentiality & Discretion: A high level of integrity and the ability to handle sensitive information with the utmost confidentiality and professionalism.
∎ • Educational Background: A Bachelor’s degree in Business Administration, Management, or a related field is preferred. Advanced certifications in administration or operations management are an advantage.

Skills & Expertise:

Employment Status: Full Time

Job Location: Dhaka (GULSHAN 1)

Company Information:
∎ Cityscape International Ltd
∎ 53 Gulshan Avenue, Dhaka-1212
∎ Cityscape International Limited has taken a commendable green initiative to help fight and prevent Global Warming, in the process of a challenge to pioneer the very first LEED (Leadership in Energy and Environmental Design) Platinum Certified commercial building, in Bangladesh, and which is just the beginning of our story.
Hence, inspired by the 50 years of entrepreneurial success of a business legacy, the management team of Cityscape International Limited has focused on building construction with a commitment to rightfully meet the expectations of both our customers and investors.
CIL has already achieved the ISO 9001:2008 Quality Management System (QMS), ISO 14001:2004 Environmental Management System (EMS), and OHSAS 18001:2007 Occupational Health & Safety Management System (OHSMS) certification. Nonetheless, we are also in the process of achieving ISO 50001:2011 Energy Management Systems (EMS) and LEED (Leadership in Energy and Environmental Design) Platinum certification from the U.S. Green Building Council. Our flagship project of the first LEED (Leadership in Energy and Environmental Design) Platinum Certified commercial building, conveniently located at 53 Gulshan Avenue, Dhaka, stands as our testimonial of salute to nature.

Address::
∎ 53 Gulshan Avenue, Dhaka-1212
∎ Cityscape International Limited has taken a commendable green initiative to help fight and prevent Global Warming, in the process of a challenge to pioneer the very first LEED (Leadership in Energy and Environmental Design) Platinum Certified commercial building, in Bangladesh, and which is just the beginning of our story.Hence, inspired by the 50 years of entrepreneurial success of a business legacy, the management team of Cityscape International Limited has focused on building construction with a commitment to rightfully meet the expectations of both our customers and investors.CIL has already achieved the ISO 9001:2008 Quality Management System (QMS), ISO 14001:2004 Environmental Management System (EMS), and OHSAS 18001:2007 Occupational Health & Safety Management System (OHSMS) certification. Nonetheless, we are also in the process of achieving ISO 50001:2011 Energy Management Systems (EMS) and LEED (Leadership in Energy and Environmental Design) Platinum certification from the U.S. Green Building Council. Our flagship project of the first LEED (Leadership in Energy and Environmental Design) Platinum Certified commercial building, conveniently located at 53 Gulshan Avenue, Dhaka, stands as our testimonial of salute to nature.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 15 Sep 2024

Category: General Management/Admin