Accounts Manager

Job Description

Title: Accounts Manager

Company Name: MK Shipping Line

Vacancy: 2

Age: 30 to 45 years

Job Location: Dhaka

Salary: Tk. 50000 - 60000 (Monthly)

Experience:

• 10 to 15 years
• The applicants should have experience in the following business area(s): Group of Companies, Logistic/Courier/Air Express Companies, Transport Service

• Bachelor of Commerce (BCom)
• Master of Business Administration (MBA)
• Master of Commerce (MCom)
• Bachelor/Honors

• 10 to 15 years
• The applicants should have experience in the following business area(s): Group of Companies, Logistic/Courier/Air Express Companies, Transport Service

• Age 30 to 45 years

Job Summary

The Manager – Accounts & Finance will lead and supervise the overall accounting, financial management, banking, reporting, budgeting, and internal financial control functions of the organization. The position will be responsible for ensuring accurate financial records, cost control, cash flow management, statutory compliance, and financial transparency for both company-owned and contract-based covered van operations.

Key Responsibilities

1. Overall Accounts & Financial Management

* Supervise and manage all accounts, ledgers, books of accounts, and financial reporting systems of the organization.

* Maintain the General Ledger, Subsidiary Ledgers, Cash Book, Bank Book, Journal, and other necessary registers.

* Ensure accurate and timely recording of all financial transactions in the accounting software.

* Establish and implement appropriate accounting policies, financial procedures, and internal controls.

* Maintain proper documentation and ensure the accuracy, completeness, and integrity of all financial records.

2. Fleet Accounting & Transportation Operations

* Maintain separate and comprehensive financial records for company-owned and contract-based covered vans.

* Monitor vehicle-wise and trip-wise income, expenses, operating costs, and profitability.

* Maintain records of vehicle rental agreements, transportation contracts, client billing, and payment terms.

* Monitor fuel, driver and helper payments, tolls, ferry charges, loading/unloading costs, maintenance, repairs, and other operational expenses.

* Reconcile trip sheets, delivery documents, fuel records, vehicle logs, and expense claims with the accounting records.

* Calculate vehicle-wise, trip-wise, client-wise, and contract-wise profitability and identify opportunities for cost reduction.

* Monitor vehicle-related advances, deposits, rental liabilities, and outstanding receivables and payables.

3. Banking & Treasury Management

* Supervise all banking activities, including deposits, withdrawals, fund transfers, cheque issuance, and bank correspondence.

* Monitor bank balances, cash positions, fund requirements, and daily cash flow.

* Prepare bank reconciliation statements and investigate discrepancies promptly.

* Maintain records of bank loans, overdrafts, trade loans, interest expenses, and other financing arrangements, where applicable.

* Ensure proper authorization and supporting documentation for all banking transactions.

4. Financial Statements, Budgeting & Reporting

* Prepare monthly, quarterly, and annual financial statements, including the Income Statement, Balance Sheet, and Cash Flow Statement.

* Prepare budgets, forecasts, financial plans, and periodic budget-versus-actual reports.

* Prepare daily receipts and payments reports, expense statements, and other management reports as required.

* Analyze revenue, operating expenses, gross profit, net profit, cash flow, and financial performance.

* Submit timely and accurate financial reports to Management and provide recommendations for improving profitability and financial efficiency.

5. Accounts Receivable & Revenue Management

* Ensure timely preparation of invoices and bills for transportation services rendered to clients.

* Maintain client-wise ledgers, receivables, aging reports, and outstanding balance statements.

* Follow up on overdue payments and coordinate with the Operations and Commercial teams for collection.

* Verify transportation bills against contracts, trip records, delivery documents, and agreed rates.

* Reconcile client accounts and resolve billing discrepancies.

6. Accounts Payable & Expense Control

* Manage vendor, supplier, vehicle owner, and other operational payables.

* Verify supplier bills, rental invoices, expense claims, and payment requests against supporting documents and approved terms.

* Prepare payment schedules and ensure payments are made within approved limits and agreed deadlines.

* Maintain records of advances, adjustments, reimbursements, and outstanding liabilities.

* Prevent duplicate, unsupported, unauthorized, or excess payments through proper verification and controls.

7. Cash Management & Voucher Control

* Prepare and verify cash receipts, payment vouchers, journal vouchers, and other accounting documents.

* Maintain proper control over cash transactions, petty cash, operational advances, and their timely settlement.

* Ensure every transaction is supported by valid bills, invoices, approvals, and relevant documentation.

* Conduct periodic cash verification and reconcile physical cash balances with book balances.

8. Tax, VAT & Statutory Compliance

* Ensure compliance with applicable taxation, VAT, withholding tax, and other statutory financial requirements.

* Coordinate the preparation and submission of tax returns, VAT returns, withholding tax statements, and related documents, as applicable.

* Maintain proper records of tax deductions, challans, certificates, and statutory payments.

* Liaise with tax consultants, auditors, banks, and relevant authorities when required.

9. Internal Control, Audit & Risk Management

* Develop and maintain effective internal financial controls and approval procedures.

* Ensure segregation of duties, proper authorization, and accountability in financial transactions.

* Coordinate internal and external audits and provide the required schedules, documents, and explanations.

* Identify financial irregularities, discrepancies, potential fraud, and operational financial risks and report them promptly to Management.

* Ensure proper recordkeeping and safeguard the organization’s cash, financial documents, and other financial assets.

10. Accounting Software & Financial Data Management

* Ensure effective use of accounting software and maintain accurate, updated financial data.

* Establish appropriate account heads, cost centers, vehicle-wise ledgers, and client/vendor accounts.

* Ensure proper filing and secure preservation of vouchers, invoices, contracts, bank documents, and financial reports.

* Improve accounting processes and reporting systems to support business growth and management decision-making.

11. Team Leadership & Coordination

* Lead, supervise, and evaluate the Accounts & Finance team.

* Allocate duties, review work, and ensure timely completion of accounting and reporting activities.

* Coordinate with Operations, Commercial, HR & Admin, Procurement, and Management to ensure financial discipline across the organization.

* Guide relevant personnel on documentation, expense approvals, advance settlements, and financial procedures.

12. Other Responsibilities

* Perform any other accounts, finance, banking, reporting, and administrative financial duties assigned by Management, consistent with the position.

* Maintain confidentiality of all financial information and exercise professional integrity in all business dealings.

Key Accountability

The Manager – Accounts & Finance will be accountable for the accuracy of financial records, timely reporting, proper banking and cash management, effective control of vehicle operating costs, collection of receivables, settlement of payables, statutory compliance, and overall financial discipline of the organization.

Note: All financial transactions, payments, banking instructions, and commitments must be processed within the authority delegated by Management and in accordance with the organization’s approved policies and procedures.

• T/A,Mobile bill
• Lunch Facilities: Full Subsidize
• Festival Bonus: 2

• Salary Review: Based on performance