Vice Principal, Administration

Job Description

Title: Vice Principal, Administration

Company Name: Australian International School (AusIS)

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Master in Management/ MBA in Finance/ Accounting/ Business Administration/ Education or a professional degree like FCA/FCMA/CPA/PhD from a reputed university at home country or abroad.

Experience Requirements:
∎ At least 10 year(s)

Job Responsibilities:
∎ 1. Supervise the School Administrative Support Unit (SASU)
∎ The Vice Principal (Administration) will supervise the functions of the School Administrative Support Unit (SASU) which have the following units with a designated person in charge; (major activities of each unit is defined in the sub-annex section below)
∎ FINANCE & ACCOUNTS UNIT:
∎ The Vice Principal (Administration) in close consultation and collaboration with the Manager Finance
∎ Supervise and monitor bank loans and lines of credit;
∎ Monitor and ensure the collection of student fees;
∎ Ensure annual audits of the school accounts, and implement any further financial controls necessary;
∎ Operating a computerized accounting system incorporating Cash Management producing;
∎ General & Financial Accounting Budgeting;
∎ Relevant Financial Reports;
∎ Updating and implementing all internal controls and guidelines;
∎ Provide direction for Annual audits and Reviewing the Audit Reports;
∎ Participate in preparation of the Annual Budget and its implantation and monitoring;
∎ Monitor the monthly cash flow statement;
∎ Review regularly relevant financial statements and reports;
∎ Review Internal Controls for any updating;
∎ HR UNIT:
∎ Guidance, supervision and assistance to the HR activities ;
∎ Reviewing, assisting and solving to the issues needed for generating HR update report;
∎ Planning, implementation and follow up of Hiring Process (CV shortlisting, selection, negotiation etc.);
∎ Guidance, monitoring and assistance to run the leave administration;
∎ Guidance and monitoring to the action of E-Visa, work permit, Visa extension etc. for Foreign teacher(s);
∎ Prepare a grading system of the staff members including a Salary and benefits pay scale;
∎ Others as and when required by HR department;
∎ ADMIN & LOGISTIC UNIT:
∎ Maintenance of the school building and the leased apartments (if any);
∎ Monitoring all contracts of leased properties, (if any);
∎ Maintenance and repairs of all School equipments and furnishings;
∎ Monitoring the general cleanliness of the school premises;
∎ General management and administration of all areas of office functions;
∎ Logistic and expediting services for expat teachers/employees;
∎ Guidance and monitoring to the action of Logistics personnel relating to the occupancy of Foreign teacher and so on;
∎ Facilitation to the arrangement for welcoming of foreign teachers alike welcome food hampers and orientation program to Dhaka, Bangladesh;
∎ Supervising and guiding the activities of Logistic personnel to ensure the school's security arrangements of office and residential premises, transport system and equipment;
∎ Define guidelines and procedures for assignment and operation of vehicles including log books, fuel/petrol purchase;
∎ Assign vehicles to drivers and control the operation and use of vehicles;
∎ Monitoring and guiding to the action of efficient and logical procurement of school stationary and supplies;
∎ Participating in the procurement committee and set up and maintain the inventory record;
∎ IT UNIT:
∎ Supervising and guiding the activities of IT supervisor with a view to ensure school's ICT system is managed and operated effectively;
∎ 2. Support the academic program of the school
∎ Attending meetings like SLT meeting, PTO meeting, Parents meeting, Teachers meeting and Student meeting when necessary;
∎ Procurement and disbursement of course materials from Australia/ IB authorities if necessary other locations;
∎ Assisting with the academic staff on administrative issues, including attending staff meeting with the Principal;
∎ 3. Liaison and other Functions
∎ Interacting with the Principal and Executive Committee, particularly the MD and Chairman on a regular basis for all administrative issues of school;
∎ Arranging the Executive Committee and the Board of Directors meetings and attending on request, ensuring minutes recorded and distributed in absence of Company Secretary of IHL;
∎ Liaising with Government Authorities, including RAJUK and oversight constructions of the new school;
∎ Getting familiar with Ministry of Education, GoB rules and regulations for private schools;
∎ Meeting and carrying out lease negotiation with the landlords;
∎ Monitoring and attending all School Functions;
∎ Assist in preparing a marketing plan, enhancement of enrollment or any other documents;

Additional Requirements:
∎ Both males and females are allowed to apply
∎ Age 45 to 55 year(s)
∎ Must have experience in education administration and finance;
∎ Experience of working in a cross cultural regulated environment with both internal and external demands;
∎ Proven interpersonal and communicative skills with the ability to lead and motivate a team of professionals, interact frequently with members of the Executive Committee and Parents Teachers Association;
∎ Excellent communication skills in both English written and verbal is an essential requirement;
∎ Ability to use the email and computer and strong capability of letter and report writing and preparing guidelines;
∎ Knowledge of reviewing financial reports and participate in preparing budget, cash flows, internal controls and subsequent implementation and monitoring;
∎ IELTS with Band score 7.00+ will be added as an extra value;

Salary: Negotiable

Compensation & Other Benefits:
∎ On completion of successful probation, the incumbent will be provided with leave as per policy.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 15 May 2022

Company Information:
∎ 21 Apr 2022
∎ Australian International School (AusIS)
∎ Address : JOARSHAHARA, 300 FEET PURBACHAL ROAD, KHILKHET, DHAKA
∎ Web : www.ausisdhaka.net
∎ Business : AusIS (Australian International School) is an international school serving students from 3-18 years old. It follows the Australian National Curriculum and is accredited by the Western Australian Government. Curriculum framework integrates eight learning areas to ensure a balanced education and a strong foundation for each child. This power of eight includes: English, Mathematics, Science, Health,Technology, Arts, Society and the Environment and Mother language (Bangla) as well.
At the senior level- inspections, moderations and external exams are monitored by the Western Australian School Curriculum and Standards Authority. AusIS is now an IBPYP, IBMYP and IBDP.authorized school.

Category: General Management/Admin

: Send your CV along with a letter of application through email to: [email protected] . Letter of application should be addressed to The Principal, Australian International School, Dhaka and position should be clearly mentioned in the subject line of application.