Subawards Manager - USAID/ DAI Policy LINK Project
Job Description
Title: Subawards Manager - USAID/ DAI Policy LINK Project
Company Name: Development Alternatives Inc (DAI)
Vacancy: 01
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Bachelor of Business Administration (BBA), Master of Business Administration (MBA), Bachelor of Business Studies (BBS), Master of Business Studies (MBS)
∎ Degree in program management, business management, procurement and logistics, development programming or area Diploma in Project management with 5 years of experience in program work
Experience Requirements:
∎ At least 5 year(s)
∎ The applicants should have experience in the following area(s):
Grants, Grants management, Procurement, stakeholder manageme, USAID
∎ The applicants should have experience in the following business area(s):
Consulting Firms, Development Agency, Govt./ Semi Govt./ Autonomous body, Multinational Companies, Research Organization
Job Context:
∎ Project Background
∎ The five-year (2019 - 2024) Feed the Future Policy Leadership, Interactions, Networks and Knowledge (Policy LINK or LINK) project will strengthen the capacity of local actors and institutions to lead and manage the agricultural transformation process and contribute effectively and collectively to improved, broad-based food security policy outcomes. Specifically, the program aims to strengthen food security policy systems by investing in and reinforcing productive human and social capital and developing strategic partnerships that help bring these innovations and capacity investments to scale in order to achieve a critical mass of local actors with the ability and opportunity to effect positive policy change through collective action. LINK`s general approach is grounded in facilitative leadership and collaborative governance, which emphasize engaging stakeholders from civil society and public and private sectors in consensus-oriented decision making, collaborative problem solving, and adaptive learning.
∎ Policy LINK in Bangladesh
∎ DAI Policy LINK will implement a five-year USAID Feed the Future Bangladesh Agricultural Policy Activity with the goal of "strengthening the capacities of Bangladesh`s key agricultural actors and institutions, improving the policy environment and cultivating the policy-making processes that will enable inclusive and sustainable agriculture-led economic growth, strengthen resilience among people and systems, and create a well-nourished population, especially women and children."
∎ Launched in fall 2020, the Activity is focused on addressing the following interrelated objectives:
∎ 1. Enhance Food Security Leadership and Management Capabilities;
∎ 2. Strengthened Communication, Coordination, and Cooperation for More Effective Policy Implementation;
∎ 3. Increased Influence of Local Actors and Communities to Affect Food Security Policy and Governance Decisions; and
∎ 4. Increase Excellence and Collaboration in Participatory Policy Learning and Knowledge Sharing Practices.
∎ The Activity builds on 10?years of policy formulation, analysis, and national level dialogue implemented by the International Food Policy Research Institute (IFPRI). It will strengthen capacity and participation of a more diverse set of agricultural stakeholders and institutions in Bangladesh, contributing to improved governance, greater private sector engagement, trade and competitiveness, and market system linkages, consistent with the Indo-Pacific Vision (IPV).
∎ The Activity will employ a collaborative governance approach to leverage the resources of Bangladesh`s committed public and private institutions as they seek to address both development challenges and ongoing crises. Using tested tools and approaches, the Activity will build a shared understanding and commitment among stakeholders as a foundation for collaborative action. To implement this collaborative governance approach, the Activity will also apply a facilitative leadership approach in which the facilitator-the Bangladesh Agricultural Policy Activity team-helps stakeholders identify and work toward a common purpose, ensures all partners contribute to and have ownership of the activity, and develops and maintains open lines of communications. Specifically, the Activity will identify and strengthen the capacity of a diverse set of key agriculture actors and institutions in the policy and regulatory processes around four key pillar areas, namely the seed sector, food safety, social safety net system, and nutrition.
∎ The Agricultural Policy Activity will establish a main office in Dhaka and four regional offices in the USAID Feed the Future Zone of Influence (ZOI) and Zone of Resilience (ZOR). This operating model will maximize engagement with a diverse set of key agricultural stakeholders and institutions at the national, regional, and community levels.
Job Responsibilities:
∎ Position Objectives
∎ The Subawards Manager will be responsible for providing general procurement and subaward management support to the Policy LINK Program's Bangladesh team including design, implementation and closeout. S/he will also oversee the contracting of independent consultants. S/he will ensure successfully planned and executed subawards compliant with project policies, values, principles, budgets and timelines.
∎ The Subawards Manager will coordinate various aspects of design, execution and monitoring of Policy LINK grants, subcontracts, and independent consultant agreements. This will include managing implementation trackers, working with technical colleagues to track procurement needs under different activities; ensuring compliance and quality assurance of program processes and procedures; and support to MEL colleagues with documentation and reporting.
∎ S/he will continually reinforce Policy LINK's agreed-upon core purpose and principles, and ensure all decision-making is rooted in those purpose and principles. S/he will contribute to foster a learning environment in which personal and team growth is supported, with a shared understanding that the "team" always comes before the "individual."
∎ Responsibilities
∎ The Subawards Manager holds cross-functional responsibilities that require close coordination and follow up with various operations and technical colleagues to ensure smooth planning, implementation and monitoring of program activities and operations:
∎ Procurement Management
∎ Work with Policy LINK activity teams and on occasion, stakeholders to identify and prioritize procurement needs end ensure they are consistent with program goals
∎ Guide Policy LINK Bangladesh team on the selection and implementation of appropriate procurement mechanisms to contract service providers (i.e. Fixed Price vs. Cost Reimbursable purchase orders and subcontracts; Blanket Purchase Agreements; Basic Ordering Agreements; Indefinite Quantity Contracts and Task Orders; Grants; Independent Consultant Agreements)
∎ Carry-out procurements and manage related shipping logistics with the support of the Administrative & Logistics Assistant in accordance with applicable USAID regulations and DAI policies
∎ Review procurement specifications, prepare solicitation documents, evaluate proposals, select suppliers, and create purchase orders and other related documents
∎ Ensure that contracts are fully executed by the appropriate DAI signatory per the latest Project Schedule of Authorities based on ceiling value, and that any necessary modifications are documented in compliance with DAI policies and procedures
∎ Support and maintain good communication and relationships with program partners and vendors on matters regarding procurement activity, expectations, logistics, deliverables, timelines and compliance requirements
∎ In coordination with relevant technical leads, monitor vendor performance for compliance with terms and conditions of award and oversee entry of performance data in vendor database
∎ Manage responses to procurement findings from internal or external file audits
∎ Represent Policy LINK in meetings and processes as required and appropriate.
∎ Grants Management
∎ Design, Competition and Award:
∎ Post grant solicitations (Annual Program Statement, Request for Applications, etc.) and conduct grantee review/selection in compliance with project policies
∎ In coordination with technical staff, draft and finalize solicitation and award documents using the appropriate templates, ensuring that Scopes of Work and general grant design are of high technical quality and align to project priorities
∎ Facilitate technical and financial evaluation committee meetings and ensure that all records for such meetings and grant processes are well kept
∎ Conduct or support due diligence, grant award negotiations, milestone finalization, and pre-award and on-boarding activities for new awards including proper contractual orientation of grantees.
∎ Implementation:
∎ Guide grantees to implement activities as specified in grant agreements, tracking timely submission of milestones and other technical reports
∎ Schedule site visits and follow up meetings as appropriate to ensure grantees meet award expectations
∎ Coordinate review and approval of milestones, reports, and payment requests, ensuring completeness, accuracy and quality of information submitted. Ensure all relevant documents are stored appropriately in project files
∎ Facilitate regular meetings between grantees and assigned technical staff approving grant activities
∎ With support from MEL staff, collect and store any designated MEL documentation (i.e. participant lists, technical reports) in appropriate project databases and contribute to project reporting
∎ Manage and document communications with grantees, proactively initiating formal award modifications as appropriate
∎ Closeout:
∎ Ensure that grants are closed out in compliance with project policies and procedures, collecting signed closeout letters, final reports, and any other specified final deliverables
∎ Support MEL colleagues to organize an end-of-grant debrief or "lessons learned" event as appropriate, in coordination with technical staff assigned to the grant
∎ At grant conclusion, complete designed grant closeout process according to the latest checklist / guidance available in the Field Operations Manual, saving evidence of the audit in the project files.
∎ Independent Consultant Management:
∎ Provide guidance to supervisors of independent consultants to develop well-defined Scopes of Work that include clear deliverables and expectations
∎ Document the recruitment (if applicable) and hire of new consultants, as well as modifications to existing consultant agreements, ensuring that updated CVs, biodata forms, SOWs, and other required documentation such as reference checks and restricted party screenings are saved
∎ Maintain updated independent consultant agreement tracker, flagging approaching award ceilings or period of performance end dates for supervisors
∎ Ensure that consultant agreements are fully executed by the appropriate DAI signatory per the latest Project Schedule of Authorities based on ceiling value
∎ In coordination with relevant technical leads, monitor consultant performance for compliance with agreement terms and conditions and oversee entry of performance data in consultant database.
Additional Requirements:
∎ Degree in program management, business management, procurement and logistics, development programming or area Diploma in Project management with 5 years of experience in program work
∎ More than 5 years' experience in procurement, grants, and other contract management, ideally for a USAID or comparable donor-funded program
∎ Preference for financial management/accounting experience for a USAID or comparable donor-funded program
∎ Strong organizational and coordination skills with ability to juggle multiple priorities and to switch gears and reprioritize the workload as necessary
∎ Team player with strong interpersonal and communication skills and can provide an overall positive and friendly atmosphere internally and externally
∎ Ability to work effectively with multi-disciplinary teams and diverse stakeholders
∎ Details oriented with high energy and a passion for results and excellence
∎ Knowledge of budgeting, bookkeeping, monitoring and reporting
∎ Problem solving and time management skills with ability to think and plan ahead and for multiple events
∎ High level computer proficiency particularly with Microsoft Excel, Word, PowerPoint, and other
Application Deadline: 24 Dec 2020
Company Information:
∎ 24 Nov 2020
∎ Development Alternatives Inc (DAI)
∎ Address : 7600 Wisconsin Ave, Bethesda, MD 20814
∎ Web : https://www.dai.com/
∎ Business :
DAI is an international development company. For more than 50 years, we have worked on the frontlines of international development, tackling fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. Currently, DAI is delivering results that matter in some 80 countries. Our development solutions turn ideas into impact by bringing together fresh combinations of expertise and innovation across multiple disciplines. Our clients include international development agencies, international lending institutions, private corporations and philanthropies, and national governments.
Category: General Management/Admin
Source: bdjobs.com
Deadline Expired on 24th Dec 2020
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