Sr. Executive – Procurement

• At least 3 years
• The applicants should have experience in the following business area(s): Manufacturing (Light Engineering and Heavy Industry), Advertising Agency, Group of Companies, Steel

• Bachelor/Honors

• At least 3 years
• The applicants should have experience in the following business area(s): Manufacturing (Light Engineering and Heavy Industry), Advertising Agency, Group of Companies, Steel

• Age 25 to 45 years
• Only Male

A. Procurement & Purchasing Operations

1. Handle day-to-day purchasing activities for factory operations, production, maintenance, administration, and other departments.

2. Procure mechanical spare parts, electrical items, industrial equipment, lubricants, refractory materials, consumables, tools, safety equipment, and general supplies as required.

3. Receive and review purchase requisitions from different departments and verify specifications, quantities, urgency, and supporting documents.

4. Obtain quotations from suitable suppliers and prepare comparative statements covering price, quality, delivery time, payment terms, and other relevant conditions.

5. Negotiate prices, payment terms, delivery schedules, warranties, and other commercial conditions to achieve the best value for the company.

6. Prepare purchase orders in accordance with approved requisitions, quotations, budgets, and delegated authority.

7. Follow up with suppliers to ensure timely delivery of ordered goods and services.

8. Coordinate with Production, Maintenance, Electrical, Mechanical, Store, Accounts, Commercial, and Administration departments to ensure uninterrupted operations.

9. Arrange urgent procurement for critical production and maintenance requirements while following the company's approval procedures.

10. Maintain proper procurement documentation from requisition to purchase order, delivery, and payment processing.

B. Supplier & Vendor Management

1. Identify, evaluate, and develop reliable suppliers, manufacturers, dealers, and service providers.

2. Maintain an updated supplier database containing contact details, product categories, pricing, payment terms, and performance records.

3. Develop alternative supplier sources to reduce dependency on individual vendors and minimize procurement risks.

4. Build and maintain professional relationships with suppliers while ensuring transparency and fairness in all transactions.

5. Review market prices regularly to identify competitive purchasing opportunities.

C. Cost Control & Commercial Negotiation

1. Ensure cost-effective procurement without compromising quality, safety, or operational requirements.

2. Negotiate competitive rates, discounts, credit facilities, transportation costs, and favorable payment terms.

3. Identify opportunities for bulk purchasing, framework agreements, and long-term supplier arrangements where commercially beneficial.

4. Monitor procurement expenditure against approved budgets and report significant price variations to management.

5. Prevent unnecessary purchases, duplicate orders, overstocking, and unauthorized commitments.

D. Inventory & Store Coordination

1. Coordinate with the Store Department to verify stock availability before initiating new purchases.

2. Review minimum stock levels, reorder requirements, consumption patterns, and critical spare-part availability.

3. Ensure timely replenishment of essential materials to prevent production interruptions.

4. Monitor slow-moving, obsolete, and excess inventory and recommend appropriate purchasing controls.

5. Ensure that supplied materials match the approved specifications, quantities, and purchase order terms.

E. Documentation & Reporting

1. Maintain accurate records of purchase requisitions, quotations, comparative statements, purchase orders, delivery challans, invoices, and supplier correspondence.

2. Prepare daily, weekly, and monthly procurement reports as required by management.

3. Maintain purchase-price histories and supplier performance records for future reference and analysis.

4. Track pending requisitions, outstanding purchase orders, overdue deliveries, and urgent procurement requirements.

5. Coordinate with Accounts to verify supplier invoices, purchase orders, goods receipt records, and payment terms before payment processing.

6. Prepare procurement summaries showing purchase values, cost savings, pending orders, and supplier-wise transactions.

7. Ensure that procurement records are properly maintained for internal and external audits.

 F. Compliance, Transparency & Internal Control

1. Follow the company's procurement policy, approval hierarchy, financial limits, and established purchasing procedures.

2. Ensure that purchases are supported by authorized requisitions and appropriate management approvals.

3. Maintain transparency in supplier selection, quotation comparison, price negotiation, and purchase order issuance.

4. Avoid conflicts of interest and immediately report any suspected irregularities, fraudulent quotations, kickbacks, or unethical supplier practices.

5. Ensure that no purchase commitment is made beyond the employee's delegated authority.

6. Coordinate with relevant departments to resolve procurement disputes and maintain compliance with applicable laws and company policies.

7. Protect confidential commercial information, supplier quotations, negotiated prices, and company purchasing data.